WESTERN CAROLINA UNIVERSITY PURCHASING DEPARTMENT WCU P-CARD

WESTERN CAROLINA UNIVERSITY PURCHASING DEPARTMENT WCU P-CARD PROGRAM 2022 “THE WAY OF THE FUTURE!” 1

YOUR P-CARD STAFF [email protected] Email address for all PCard related emails. TAMRICK MULL P-CARD ASSISTANT P-CARD MANAGER 227-7203 227-7203 [email protected] U.EDU [email protected] MISTY BLANTON 2

SHORT FOR PROCUREMENT A “P-CARD” IS CARD (MAY ALSO BE REFERRED TO AS PURCHASING CARD OR PROCARD) CORPORATE VISA CREDIT CARD FOR BUSINESS USE ONLY ISSUED IN EMPLOYEE’S NAME CHARGES ARE BILLED TO 3 THE UNIVERSITY

UNIVERSITY BENEFITS . REDUCES: FORMS DATA ENTRY NUMBER OF INVOICES AND CHECKS PROCESSED NEED FOR REIMBURSEMENTS & PETTY CASH ACCOUNTS CONTROLS: MERCHANT CATEGORIES (MCC CODES) CAN BE RESTRICTED/BLOCKED SPENDING LIMITS ARE SET FOR EACH CARD (SEE NEXT SLIDE) RECONCILER OVERSIGHT DEPARTMENT HEAD/SUPERVISOR REVIEW AUDIT 4

P-CARD SPENDING LEVELS WCU – 1 Single Transaction Monthly Transaction 500 WCU – 2 WCU – 3 2,500 5,000 5,000 15,000 15,000 **Multiple purchases to the same vendor within a minimal time period (monthly billing cycle) that exceeds the card speeding limits, is considered splitting. ** 5

LIMITATIONS OF TRANSACTION AMOUNTS WCU 1 & WCU 2 SINGLE TRANSACTION LIMIT PER VENDOR, PER MONTH. IF YOU SPLIT OR MAKE ANY TRANSACTION OVER THE LIMIT YOUR P-CARD WILL BE SUSPENDED FOR 15 BUSINESS DAYS. WCU – 3 - 5,000 SINGLE TRANSACTION LIMIT PER VENDOR, PER MONTH. IF YOU SPLIT OR MAKE ANY TRANSACTION OVER THE 5,000 LIMIT YOUR P-CARD WILL BE SUSPENDED FOR 30 BUSINESS DAYS. REGISTRATIONS OVER THE SPENDING LIMIT MUST BE APPROVED BY P-CARD MANAGER PRIOR TO PURCHASE. 6

EXAMPLES OF SPLITTING TO AVOID P-CARD SPENDING LIMITS. ONE SHOULD ASK THEMSELVES, “IF I DIDN’T HAVE A LIMIT ON MY P-CARD, WOULD I PURCHASE ALL OF THE ITEMS REQUIRED IN ONE TRANSACTION?” IF YOUR ANSWER IS YES THEN YOU ARE SPLITTING TRANSACTIONS TO AVOID THE CARD LIMITS. IT IS OBVIOUS THAT PURCHASING A SINGLE ITEM BY USING TWO TRANSACTIONS AGAINST THE CARD THAT THE TOTAL EXCEEDS THE CARD LIMITS IS SPLITTING TO AVOID THE CARD LIMITS EXAMPLES: IF YOUR TOTAL ORDER IS 2,700 AND YOUR LIMIT IS 2,500 PER TRANSACTION (WCU-2), DO NOT SPLIT THE TRANSACTION OR TELL THE VENDOR TO CHARGE THE CARD FOR 2,000 AND THEN CHARGE THE REMAINING 700. THIS IS CONSIDERED SPLITTING THE TRANSACTION TO AVOID SPENDING LIMITS. IF YOU ARE WANTING TO PURCHASE 100 ITEMS AT 56.00 EACH TOTALING 5,600, PURCHASING 50 ITEMS ON ONE TRANSACTIONS AND 50 ITEMS ON A SEPARATE TRANSACTION IS CONSIDERED SPLITTING TO AVOID THE 5,000 (WCU-3) LIMIT. 7

UNIVERSITY REQUIREMENTS ALL TRANSACTIONS ARE UPLOADED TO BANNER MONTHLY (ACCOUNTING SYSTEM OF RECORD); POSTED TO THE GL; AND PAYMENTS ISSUED TO THE BANK MONTHLY THE UNIVERSITY CONDUCTS AN ON-GOING AUDIT OF PURCHASES TO INSURE A HIGH DEGREE OF INTEGRITY AND CONFIDENCE IN THE SYSTEM UNIVERSITY MUST PAY THE BANK WITHIN 20 DAYS AFTER CLOSE OF THE MONTHLY BILLING CYCLE CHARGES ARE PAID IN FULL EACH BILLING CYCLE 8

VENDOR BENEFITS & REQUIREMENTS IMPROVES VENDOR’S CASH FLOW [BANK PAYS VENDORS WITHIN 2-3 DAYS] THE VENDOR HAS A HIGHER CONFIDENCE LEVEL IN VISA THAN A PURCHASE ORDER CARD ELIMINATES NEED FOR ADDITIONAL ACCOUNTS RECEIVABLE PROCESSING REQUIRES NO SPECIAL ENROLLMENT [IF VENDOR ACCEPTS VISA, NOT RESTRICTED] VENDOR PAYS A TRANSACTION FEE TO VISA 9

CARDHOLDER REQUIREMENTS VIEW TRANSACTIONS ELECTRONICALLY [WORKS PAYMENT MANAGER] UPLOAD RECEIPTS ELECTRONICALLY TO THE WORKS SYSTEM (SEE ELECTRONIC RECEIPTS SLIDES) KEEP ALL RECEIPTS AND GOOD RECORDS REPORT FRAUDULENT CHARGES TO YOUR P-CARD STAFF 10

Electronic Receipts *Receipts need to be uploaded before you Allocate/Edit and Sign off. If the Cardholder doesn’t get the receipt uploaded, the reconciler can load it as well.* **If the cardholder and reconciler forget to upload receipts, email [email protected] with the transaction number, we will flag the transaction so you can upload the receipt** 1. Save your receipt(s) as a PDF or JPG or any acceptable file to your documents. (less than 1 MB) When you save your receipt, also be sure you have scanned any paperwork that will also need to be attached, ex: IT approval, bookstore approval, Pcard Manger approval, etc. The receipt and paperwork should be in one file. That way you can attach the one file to your transaction. 11 2. Log into Bank of America Works

ELECTRONIC RECEIPTS 3. Go to your Action Items: Sign Off: Pending 4. Go to Document: Click the arrow beside the Transaction (TXN) number: Then Manage Receipts 12

5. Click on Add Receipts: New Receipts 6. Click on Browse: 13

7. Find the file you saved on your computer: Click on the file, Then Click Open: 8: Give your receipt a description Then click OK 14

9: You should see in the upper left-hand corner “Added Receipt” if your receipt added If you want to view it, click View PDF Then click Close 10: You may need to add a column: Click on Columns, scroll until you find receipts, click the box next to it, and Save 11: If your receipt uploaded, the Column Receipt should show Yes: 15

CARDHOLDER REQUIREMENTS CONTINUED PROVIDE VENDORS WITH A COMPLETE DELIVERY ADDRESS. ALL ORDERS MUST BE SHIPPED TO A CAMPUS ADDRESS (NO PERSONAL ADDRESSES) MUST PROVIDE VENDOR WITH BILL TO ADDRESS OF 301 HFR ADMINISTRATION BUILDING CULLOWHEE, NC 28723 MUST RECONCILE MONTHLY (WHEN NOTIFIED BY EMAIL) PROTECT AND SECURE YOUR CARD AND PAPERWORK AT ALL TIMES EXAMPLE: LOCKING FILE CABINET 16

POLICY AND PROCEDURES WHO SHOULD HAVE A CARD? RESPONSIBLE INDIVIDUALS WHO HAVE REGULAR PURCHASING NEEDS CARDHOLDERS MUST BE WCU STAFF OR FACULTY WITH “PERMANENT” EMPLOYMENT STATUS. (EXCEPTIONS CAN BE MADE IN SOME CASES, PLEASE CONTACT P-CARD MANAGER FOR DETAILS) DEPARTMENT HEAD APPROVAL AND SELECTION OF A SPENDING LIMIT IS REQUIRED THE P-CARD MUST BE USED ONLY BY THE NAMED CARDHOLDER! ONLY ONE CARD PER PERSON (THERE ARE NO “DEPARTMENTAL” CARDS) NO SHARING! 17

POLICY & PROCEDURES – CONTINUED STATE & TRUST FUNDS ARE ALLOWED, GRANT AND SPECIAL FUNDS ARE ALLOWED WITH APPROPRIATE APPROVAL NO FOUNDATION FUNDS ALLOWED (EX: 9XXXXX) NO PERSONAL PURCHASES ALLOWED CARDHOLDERS SIGN A “CARDHOLDER AGREEMENT” AT THE END OF P-CARD TRAINING (OR WHEN YOU RECEIVE YOUR P-CARD) CARDS MUST BE CANCELLED IMMEDIATELY WHEN TRANSFERRING TO ANOTHER DEPARTMENT OR IF YOU LEAVE THE UNIVERSITY CARD MUST BE TURNED IN TO P-CARD MANAGER TO BE HELD DURING A LEAVE OF ABSENCE (FOR MORE THAN 6 WEEKS) UNTIL THE EMPLOYEE RETURNS TO WORK CARDS MUST BE RETURNED TO THE P-CARD MANAGER TO BE CANCELLED AND 18 DESTROYED (UNIVERSITY PROPERTY)

POLICY & PROCEDURES – CONTINUED NEVER ACCEPT CASH OR GIFT CARDS FOR RETURNS CONTRACT ITEMS MUST BE PURCHASED THROUGH THE CONTRACT SOURCE. HTTPS://NCADMIN.NC.GOV/STATEWIDE-TERM-CONTRA CTS ORIGINAL, PRICED, ITEMIZED RECEIPTS OR INVOICES ARE REQUIRED FOR EACH TRANSACTION MOBILE WALLET OR CASH ADVANCES ARE PROHIBITED SPLITTING TRANSACTIONS TO AVOID SPENDING LIMITS IS STRICTLY PROHIBITED 19

Sample Purchases Allowed Memberships and organization dues (specific approvals required: WCU Policy 2) https://www.wcu.edu/discover/leadership/office-of-the-chancellor/legalcounsel-office/university-policies/numerical-index/university-policy-2.aspx Subscriptions – To a business address / Annual Only Registrations (all WCU Travel policies apply) Publications Postage (small quantities) Express shipment charges Advertising Certifications Licenses such as nurses, doctors, etc. Other State contract items purchased through State contract vendors https://ncadmin.nc.gov/statewide-term-contracts 20

PAYING REGISTRATIONS ONLY REGISTRATION FEES CAN BE PAID NO MEALS, NO HOTELS, NO TRAVEL NO STUDENT REGISTRATIONS NO ADD-ON LUNCHEONS, BANQUETS, ETC. (DOES NOT APPLY TO MEALS THAT ARE AUTOMATICALLY INCLUDED IN YOUR REGISTRATION FEES) DO NOT REQUEST REIMBURSEMENT FOR ITEMS PAID ON A P-CARD REGISTRATIONS OVER THE SPENDING LIMIT MUST BE APPROVED BY PCARD MANAGER PRIOR TO PURCHASE 21

PAYING REGISTRATIONS CONTINUED. DOCUMENTATION FOR REGISTRATION SHOULD BE AN ITEMIZED RECEIPT OR INVOICE. CARDHOLDERS MAY NEED TO KEEP BACKUP DOCUMENTATION WITHIN THE DEPARTMENT FOR A REGISTRATION. THIS COULD BE A PAMPHLET, BROCHURE, OR PRINTED MATERIALS FROM THE INTERNET THAT DESCRIBES WHO IS ATTENDING, WHAT THE CONFERENCE IS, WHERE/LOCATION, DATES OF CONFERENCE. VIOLATIONS (TRAVEL AND P-CARD) ALL WCU TRAVEL POLICIES APPLY HTTPS://WWW.WCU.EDU/DISCOVER/CAMPUS-SERVICES-ANDOPERATIONS/CONTROLLERS-OFFICE/FOR-FACULTY-AND-STAFF/ INDEX.ASPX 22

UNAUTHORIZED PURCHASES NO PAYMENTS TO INDIVIDUALS, CONSULTANTS OR EMPLOYEES [VENDOR MUST PROVIDE A FEIN NUMBER VERSUS A SSN] NO GIFTS/ CONTRIBUTIONS, GIFT CERTIFICATES, OR GIFT CARDS, PRIZES OR AWARDS NO COMPUTERS OR PRINTERS (ALL COMPUTER ORDERS MUST GO THROUGH IT) NO PURCHASES TO WCU (INCLUDING BOOKSTORE, CONT. EDUCATION, PRINT SHOP, ETC.) MUST BE DONE INTERDEPARTMENTAL TRANSFER NO PURCHASES OVER DESIGNATED SPENDING LIMITS NO SPLIT TICKET PURCHASES TO CIRCUMVENT THE SINGLE PURCHASE LIMIT NO WEAPONS AND AMMUNITION NO PURCHASES FROM PAWN SHOPS NO CONTROLLED SUBSTANCES (DRUGS, ALCOHOL, FIREWORKS) NO RADIOACTIVE MATERIALS NO PAST DUE INVOICES NO RESTAURANTS (CASUAL OR FINE DINING)/FOOD/BEVERAGES NO PURCHASES FOR PERSONAL USE NO TRAVEL (LODGING, GAS, FOOD, MEALS, CAR RENTALS) NO ENTERTAINMENT NO CASH ADVANCES 23

AUDITS TRANSACTIONS MAY BE AUDITED BY PURCHASING, INTERNAL AUDITOR, OFFICE OF THE STATE AUDITOR, AND THE PURCHASE & CONTRACT COMPLIANCE TEAM P-CARD MANAGER REVIEWS ALL TRANSACTIONS CARDHOLDERS MAY RECEIVE AN EMAIL REQUESTING ADDITIONAL INFORMATION MUST MAKE EVERY EFFORT TO RESOLVE ANY ISSUES CONSTANT PROBLEMS AND ERRORS MAY RESULT IN CARD CANCELLATION SEE SECTION 7 UNDER 8.0 COMPLIANCE FROM THE WCU PURCHASING CARD (P-CARD) USER’S GUIDE HTTPS://WWW.WCU.EDU/DISCOVER/CAMPUS-SERVICES-ANDOPERATIONS/PURCHASING-DEPARTMENT/INDEX.ASPX 24

YOUR CARD ISSUED BY BANK OF AMERICA CALL TO ACTIVATE CALL THE P-CARD STAFF @ 7203 IF YOU HAVE PROBLEMS USER INFO PROVIDED TO BOA BY P-CARD MANAGER ACTIVATION CODE IS 00000 YOUR TELEPHONE EXTENSION NUMBER 25

CARDHOLDER RESPONSIBILITIES & PROCESSING THE CARDHOLDER HAS PLACED AN ORDER ON THEIR P-CARD : LOG INTO BOA 1 - REVIEW EACH TRANSACTION, UPLOAD RECEIPTS TO EACH TRANSACTION IN THE WORKS SYSTEM 2 - ALLOCATE/EDIT AND SIGN OFF ON TRANSACTION 3 - ADD COMMENTS FOR ALL TRANSACTIONS (WHAT ARE ITEMS USED FOR?) 4 - RECEIPTS UPLOADED, CARDHOLDER AND RECONCILER SIGN OFF BY THE 18 TH OF THE MONTH 26

CARDHOLDER RESPONSIBILITIES & PROCESSING - CONTINUED CARDHOLDERS MAY EDIT FOAP CODES (WHAT YOU’RE CHARGING THE TRANSACTION TO) OR SHOULD NOTIFY THEIR RECONCILER PRIOR TO THE 18 TH OF THE MONTH IF CHANGES ARE NEEDED CARDHOLDERS MUST UPLOAD A RECEIPT FOR EACH TRANSACTION IF THE CARDHOLDER DOESN’T GET THE RECEIPT UPLOADED, THE RECONCILER CAN LOAD IT AS WELL **IF THE CARDHOLDER AND RECONCILER FORGET TO UPLOAD RECEIPTS, EMAIL [email protected] WITH THE TRANSACTION NUMBER, WE WILL FLAG THE TRANSACTION SO YOU CAN UPLOAD THE RECEIPT** CARDHOLDERS MUST WORK CLOSELY WITH THEIR RECONCILERS AND/OR ACCOUNTING PERSONNEL TO SET UP APPROPRIATE DEPARTMENTAL PROCEDURES TO ENSURE PROPER OVERSIGHT AND PROCESSING OF CARD TRANSACTIONS CHARGES ARE NOT ENCUMBERED IN ADVANCE; DO NOT OVER-SPEND YOUR BUDGET 27

CARDHOLDER RESPONSIBILITIES & PROCESSING - CONTINUED LOST OR STOLEN CARDS 1. 2. RETURNS REPORT TO BANK OF AMERICA IMMEDIATELY 1-888-449-2273 1. CREDIT MUST BE ISSUED BACK AGAINST YOUR CARD 2. NEVER ACCEPT CASH OR CASH EQUIVALENTS 3. HANDLE WITH VENDOR AND FOLLOW RETURN INSTRUCTIONS NOTIFY P-CARD STAFF 227-7203 3. 4. REVIEW TRANSACTIONS CAREFULLY AND NOTIFY P-CARD STAFF IF THERE ARE ANY FRAUDULENT CHARGES. REPORT IMMEDIATELY 1-866-500-8262. DISPUTES MUST BE SUBMITTED WITHIN 30 DAYS OF THE TRANSACTION DATE 28

TAX EXEMPT STATUS WCU IS NC SALES TAX EXEMPT FOR MOST PURCHASES #400018 ALL P-CARDS DISPLAY THE TAX-EXEMPT NUMBER CARDHOLDER MUST INFORM THE VENDOR OF THE TAX-EXEMPT STATUS AT TIME OF PURCHASE IF TAX IS CHARGED, IT IS THE CARDHOLDER’S RESPONSIBILITY TO OBTAIN A CREDIT FROM THE VENDOR TO HIS/HER P-CARD WAL-MART #993176; LOWE’S #047000032 29

DOCUMENTATION RECEIPT REQUIREMENTS MUST ATTACH A RECEIPT FOR EACH TRANSACTION REDACT CREDIT CARD # FROM RECEIPT TAPE CORNERS OF SMALL (WAL-MART, ETC.) RECEIPTS TO AN 8 ½ X 11 PIECE OF PAPER AND SCAN AS PDF. MAKE COMMENTS AS TO WHAT ITEMS ARE USED FOR ON ALL WAL-MART PURCHASES RECEIPTS MUST BE UPLOAD, TRANSACTIONS MUST BE SIGNED OFF BY CARDHOLDER AND RECONCILER BY 18TH OF MONTH ORIGINAL, ITEMIZED RECEIPT OR INVOICE FOR EACH TRANSACTION VENDOR DESCRIPTION UNIT PRICE EXTENDED PRICE TAX OR SHIPPING TOTAL 30

RECEIPT & DOCUMENTATION SAMPLES FOLLOWING 31

*Wal-Mart* Always make a comment about what the items will be used for Prime memberships to Amazon are NOT allowed on PCard This is the invoice/receipt that is needed for Amazon 32

This is an acceptable invoice/receipt Credits will need receipts/credit invoices 33

RECORD RETENTION ORIGINAL STATEMENTS AND RECEIPTS P-CARD OFFICE ARCHIVED FOR A PERIOD OF 5 YEARS IN PURCHASING ARCHIVES WCU INTERNAL AUDITOR HAS RECOMMENDED: DEPARTMENTS SHOULD MAINTAIN COPIES OF ALL DOCUMENTATION LONG ENOUGH TO BE ASSURED P-CARD ADMINISTRATION HAS THE ORIGINAL DOCUMENTATION AND TO COVER AN ADEQUATE AUDIT CYCLE, WHICH IS SUGGESTED TO BE THREE YEARS FOR CARDHOLDERS. KEEP FILES SECURE AND CONFIDENTIAL AS CARD ACCOUNT NUMBERS MAY BE VISIBLE SHRED ALL DISCARDED P-CARD DOCUMENTATION 34

Reconciler Responsibilities & Processing Reconciler over-sees P-Card transactions and verifies FOAP and uploads receipt(s). A Reconciler can be an Administrative Assistant, Budget person, Cardholder, Department Head, or person authorized to approve purchases. The Reconciler is a pivotal point of oversight for P-Card transactions. The RECONCILER must: 1- Review and approve each transaction on-line monthly (recommend when notified by email) 2- edit FOAP codes as needed to ensure transactions are charged to the appropriate budget codes in Banner 3- Review transactions to make sure receipt(s) are uploaded. Review receipt 4- Sign off on all transaction by the 18th of the month 35

RECONCILER RESPONSIBILITIES & PROCESSING – CONTINUED RECONCILER MUST REPORT ANY CHANGES IN EMPLOYEE STATUS TO THE P-CARD MANAGER RECONCILER MUST REPORT ANY UNUSUAL CARDHOLDER SPENDING ACTIVITY RECONCILER MUST MONITOR CARD SPENDING LEVELS CLOSELY TO ENSURE SUFFICIENT FUNDS ARE AVAILABLE TO COVER DEPARTMENTAL CHARGES NOTE: DEPARTMENTS ARE RESPONSIBLE FOR ANY CARDHOLDER SPENDING BEYOND THE SET BUDGET LIMITS 36

PROCESSES CREDIT LINES CREDIT LINES ARE NOT RESTORED UNTIL TRANSACTIONS ARE SIGNED OFF IN THE WORKS SYSTEM BY CARDHOLDER AND RECONCILER (MANAGER/APPROVER) 37

WORKS PAYMENT MANAGER ONLINE SYSTEM PROVIDED BY BANK OF AMERICA HELP MANAGE YOUR CHARGES AND BUDGET REVIEW CHARGES AND TRANSACTION DETAILS UPLOAD RECEIPTS AND SUPPORTING DOCUMENTATION EDIT FOAP CODES ADD ONLINE COMMENTS ONLINE REPORTING ELECTRONIC APPROVAL / SIGN OFF ON TRANSACTIONS 38

GETTING STARTED ALL PARTICIPANTS WILL RECEIVE A “WELCOME EMAIL” FROM WORKS PAYMENT MANAGER ONCE WE’VE ACTIVATED YOU EMAIL WILL CONTAIN YOUR USERNAME, PASSWORD VALIDATION STEPS, AND INSTRUCTIONS ON CHANGING YOUR PASSWORD 39

SECTION 6 – PAGE 5 40

lisaross 41

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[email protected] lisaross ******** 44

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Enter Fund, Account and Bank Code, you will only have one Bank code (ST or TR) If the fund does not appear see next slide Comments will show in works system 51

IF YOUR FUNDS DO NOT SHOW UP, CHOOSE “CLEAR GL” OR CLEAR OUT THE FUND, ACCT AND BANK. SEARCH AGAIN. 52

Do not remove amount. Cardholders are responsible for having taxes credited back to the PCard 53

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SPLIT CODING (UPLOAD RECEIPT BEFORE SPLIT CODING) 55

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DISPUTING TRANSACTIONS 64

MONTHLY PROCESS CYCLE ENDS ON THE 10TH OF EACH MONTH UPLOAD ALL RECEIPTS/INVOICES TO TRANSACTIONS AND SIGN OFF BY THE 18TH OF THE MONTH ON THE 18TH OR NEXT BUSINESS DAY FOLLOWING THAT DATE CHARGES ARE “LOCKED” SO THAT NO FURTHER FOAP UPDATES CAN BE MADE RECONCILERS NEED TO COMPLETE APPROVALS TO RESTORE CREDIT LINES 65

YOUR CARD HAS BEEN DECLINED SINGLE TRANSACTION LIMIT MONTHLY LIMIT MCC CODE INVALID INFORMATION (CVC/CV2 NUMBER) CALL PURCHASING, 227-7203 OR EMAIL [email protected] 66

SUGGESTIONS MAKE A FOLDER BE SURE YOUR INTERNET SITES ARE SECURE (HTTPS: OR PADLOCK LOCKED) MARK YOUR CALENDAR REVIEW YOUR TRANSACTIONS DON’T BE SCAMMED KEEP THE PURCHASING CARD USER’S GUIDE AND TRAINING GUIDE HANDY! IF UNSURE, ASK! 67

URCHASING POINTERS IS IT A STATE CONTRACT ITEM? (IF SO, AM I PURCHASING THRU THE CONTRACT SOURCE? IF NOT CONTRACT, AM I PURCHASING THE BEST VALUE ITEM THROUGH THE MOST ECONOMICAL SOURCE REASONABLY AVAILABLE?) IS IT AN IT RELATED ITEM? IF SO, SUBMIT A TICKET TO HTTPS://GO.WCU.EDU/ITICKET DOES IT VIOLATE WCU OR STATE POLICY? (CHECK THE WCU PURCHASING MANUAL/CONTACT PURCHASING) HAVE I REQUESTED AN ITEMIZED RECEIPT? YOUR CARD IS LIKE CASH - KEEP IT AND YOUR PAPERWORK SECURE 68

REMEMBER WHAT YOU CAN PURCHASE HAS NOT CHANGED - ALL STATE OF NC PURCHASING RULES AND WCU PURCHASING POLICIES STILL APPLY. ONLY THE METHOD OF PAYMENT HAS CHANGED. IS IT ALLOWED BY YOUR FUNDING SOURCE? 69

CONCLUSION QUESTIONS? COMMENTS? 70