West Virginia University Office of the University

West Virginia University Office of the University Registrar INTRODUCTION TO DEGREE WORKS v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

TRAINING CONTENTS Objectives Additional Features Background information on Degree Works – Class History – Subject History Degree Works and Banner – Plans Accessing Degree Works – Notes Searching for students – GPA Calculator Block Explanations – What If Reading an audit Possible Irregularities v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

TRAINING OBJECTIVES How to use criteria for identifying populations Understand and interpret an audit Understand how the University Catalogs and Degree Works are tied together Utilize additional audit and student analytic tools v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

WHAT IS DEGREE WORKS? A web based tool that will provide a clear and convenient method for students and advisors to track degree progress, prepare for registration, and plan for graduation Degree Works is designed to aid and facilitate academic advising and degree completion Degree Works is used by undergraduate, graduate, and professional students for graduation certification. All undergraduates must have a complete degree works audit in order to graduate. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

WHO CAN USE DEGREE WORKS? All currently enrolled students can access Degree Works through MIX All WVU personnel who are listed as Advisor in Banner have access to Degree Works. Please visit http://registrar.wvu.edu/forms to access the Advisor Information form if you need access to Degree Works and currently do not v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

DEGREE WORKS AND BANNER Degree Works gets all of its student information directly from Banner. Catalog/ Academic Year Academic Program GPA Classification WVU/Transfer coursework Advisor Holds v5.0 v5.0 Fall Fall 2014 2014 WEST VIRGINIA UNIVERSITY Office of the University Registrar

ACCESSING DEGREE WORKS STUDENTS Log into the WVU Portal with your WVU MYID: https://portal.wvu.edu Click the Degree Works icon Degree Works will open in a new window v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

ACCESSING DEGREE WORKS ADVISORS Log into the WVU Portal with your WVU MYID: https://portal.wvu.edu Click the Degree Works link under “WVU Resources” Select the current term Enter a Student’s ID number v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

SEARCHING FOR STUDENTS Once you have logged into Degree Works with a Student’s ID number, that student’s audit will display. If you want to view the audit of another student, there are 2 ways to search for students: 1. Use the Find Button to select criteria to search for Groups of students. 2. Enter a student’s ID number into the Student ID field and press enter on your keyboard. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

WORKSHEET OVERVIEW The main view after searching for and selecting a student This view allows for audit analysis and access to additional tools The worksheet is divided into blocks or sections. Each of these has a bold blue heading. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

STUDENT BLOCK The student block is located at the top of the audit and lists important student information. Name, ID, Level, Classification, Catalog Year, College, Degree, Major, Minor, AoE, Credit Information, and GPA v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

DEGREE BLOCK The degree block directly below the student block and contains all requirements for that specific degree. GEC Requirement, Major Requirements, Writing, Capstone, Foreign Language, Minor, AoE v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

GEF BLOCK The GEF block lists all GEF Requirements Transfer credits will display here if they fulfill GEF requirements Clicking “see classes” links in this section will display the list of GEF courses v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

WRITING & CAPSTONE BLOCKS The university writing block and university capstone requirement displays on the audit to indicate if they have been completed. Clicking on the links in these blocks displays a list of classes that fulfill the requirement v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

MAJOR BLOCK The major block lists all major coursework requirements as well as GPA requirements and non-course requirements. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

IN-PROGRESS BLOCK The in-progress block is located at the bottom of the audit. It displays courses currently happening and classes registered for in the next term v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

FALLTHROUGH BLOCK The fallthrough block displays coursework that does not fit into one of the other blocks. Ex. Transfer courses that don’t meet major or GEC requirements, electives, courses taken before a major change. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

UNDERSTANDING AN AUDIT Each audit consists of a series of Blocks (identified by the bold, blue heading). These blocks are tailored to meet the specific needs of each college, degree, and major. Check boxes give at-a-glance indication of their status. The green check mark indicates that the requirement has been satisfied The blue tilde signifies that the requirement is in-progress The unmarked red check box indicates that the requirement has not yet been satisfied. The double tilde signifies a “nearly complete” status (Ex. Course requirements complete, but other requirements are still outstanding) The @ sign is a wild card. (Ex. JRL 3@ is any 300 level class in Journalism) Please visit https://registrar.wvu.edu/training-docs for more detailed WEST VIRGINIA UNIVERSITY Office of the University Registrar information about reading an audit.

ADDITIONAL FUNCTIONS AND FEATURES PDF – Save an audit as a PDF Class History – View a semester by semester breakdown of courses Subject History – View breakdown of classes organized by Subject Planner – Ensure proper course sequencing by planning a semester by semester schedule Notes – Keep track of correspondence and important information GPA Calculator – Help students conceptualize their semester and overall GPA What If – Create a hypothetical check sheet v5.0 Fall 2014 WEST VIRGINIA UNIVERSITY Office of the University Registrar

SAVE AS PDF Use the PDF feature to save or view a PDF copy of the student’s degree audit. v5.0 Fall 2014 WEST VIRGINIA UNIVERSITY Office of the University Registrar

CLASS HISTORY The Class History tool allows the user to view a list of classes organized by term. This shows previous coursework and classes in progress. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

SUBJECT HISTORY The Subject History tool allows the user to view a list of classes organized by Subject. This displays previous coursework and classes in progress. v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

PLANS Plans allows students and advisors to create sequenced plans of study. A plan is automatically loaded for all new students based on their admitted major. Once a plan is created, you can modify the courses and requirements. This will allow a customized plan to ensure that the plan will lead successfully to graduation. For more extensive documentation on the Planner, please visit: http://registrar.wvu.edu/dw v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

NOTES The Notes feature is a great way to keep track of information that pertains to a student’s degree audit or record. You can use the Notes tab or the Notes Icon to enter notes Be sure to click Process New after entering a note. This will allow the note to display at the bottom of the student’s audit. Notes are visible to all Degree Works users including students v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

GPA CALCULATOR Graduation Calculator: Can a student reach his/her desired GPA in the number of credit hours remaining? Term Calculator: How will grades achieved this term affect a student’s cumulative GPA? Advice Calculator: How many credit hours with certain grades will achieve a desired GPA? v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

WHAT IF Why do we use the What If feature? -To hypothesize how a change in academic program (e.g. degree, major, minor) affects previous coursework NOTE: You must select ALL of the criteria you want to change in the audit (ie: Degree, Academic Year, Major, Minor and AoE) v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

POSSIBLE IRREGULARITIES Incorrect curriculum – Academic/Catalog year Misplaced courses – Pre GEC – Missing attributes – Students inactive for more than semester Dual Degree/Double Major – Toggle for second audit Repeated Coursework – D/F Repeat No audit displayed – Non repeatable – Pre-2008 students v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar

CONTACT INFORMATION: Office of the University Registrar 304.293.5355 [email protected] v6.0 Spring 2016 WEST VIRGINIA UNIVERSITY Office of the University Registrar