Welcome to the Palomar College Nuts & Bolts! 06/19/2024 Spring 2016 1

Welcome to the Palomar College Nuts & Bolts! 06/19/2024 Spring 2016 1

The Nuts and Bolts of Teaching at Palomar College or Getting Ready for the First Day of Class (and Beyond) 06/19/2024 Spring 2016 2

Before We Get Started 1. 2. 3. 4. 5. Welcome! Why are we here today? How many of you are new to Palomar? How many of you are returning? How many of you who are returning have attended this presentation before? 6. Introductions of Attendees (name, discipline, years at Palomar) 7. Introductions of Presenters 8. Please be sure to sign in. 9. Please fill out the evaluation form before leaving. 10.Feel free to get up and stretch and get coffee or eat a cookie at any time along the way of the evening. 11.As we go along, write your questions down. We will break three times to answer your questions as best we can! Spring 2016 06/19/2024 3

PD Code #32 HR Website Resources for PT Faculty: http://www2.palomar.edu/pages/hr/employees/personnel/ptfaculty/ 06/19/2024 Spring 2016 4

Presenters Dr. Jack Kahn, Dean of Social and Behavioral Sciences, x2759, MD155A Barbara Blanchard, Dean of Arts, Media, Business, & Computer Science, x2154, MD-155D Shayla Sivert, Dean of Languages and Literature, x2251, H206B Kathryn Kailikole, Interim Dean of Mathematics & the Natural and Health Sciences, x2253, NS-147C Interim Dean of Career, Technical, and Extended Education, x2276, AA-134 Dr. Kendyl Magnuson, Director of Enrollment Services, x2171, SSC-44 Brian Stockert, Dean of Counseling, x2296, SSC-38 Sherry Titus, Director of Student Affairs, x2594, SU-201 06/19/2024 Spring 2016 5

Content Getting Ready The First Day of Class Student Discipline Other Incredibly Valuable Information ( ) Spring 2016 6

Getting Ready 06/19/2024 Spring 2016 7

Where Are You Going? Palomar College San Marcos Campus Other Palomar College locations PC Escondido Center, x8134 PC at Fallbrook High School, (760) 723-1058 PC at Mt. Carmel High School, x3890 PC at Camp Pendleton, x2259 PC at Pauma Indian Reservation, (760) 742-1121 Center/Sites Staff Get to know them, and be good to them. They will be the ones to rely on when you’re in a bind. Services at Palomar College Center/Sites Call to find out what services are available. Visit the classroom before class — Get key if needed, use computer and AV Equipment. 06/19/2024 Spring 2016 8

Who to Contact For Help and Information Academic Department Assistant (ADA) Department Chair/Director Dean Instructional Services Office, x2246 Office of Student Affairs, x2594 Human Resource Services, x2609 Center Staff Evening Administration (until 7:30PM) – Will vary, so check General Information email (This means that you need to be using your Palomar email.) Sherry Titus, Director of Student Affairs, x2594 Campus Police, x2289 OR 760-891-7273 (put this in your cell phone) All HelpDesk/Information Services, x2140 06/19/2024 Spring 2016 9

Minimum/Maximum Class Size Consult your department chair if you are concerned about the lack of enrollment in a class to which you are assigned. Maximum Class Size: Set by the PFF Contract and/or the number of student stations in the classroom or laboratory-whichever is smaller. (http:// www.palomar.edu/INSTRUCTION/CourseMaxList.pdf) Please do not allow students to sit on the floor or to bring chairs from other rooms. We need to be concerned about fire code violations. 06/19/2024 Spring 2016 10

Odds and Ends Check with the bookstore to see if books have arrived Tammy Wagonis ([email protected]), x2225 Jessica Dador ([email protected]) OR Leon Springer ([email protected]), x2223 Note: Never manage textbook or material transactions with students yourself. All required materials must be listed on the enrollment information when students sign up for the course. Get a parking pass (will be issued at Plenary; easiest to get it then) Campus Police—bring ID Linda Mack, x3289 Other things to think about — bathrooms, Health Services (location & hours), security, space for office hours Get handouts copied at http:// www.palomar.edu/printservices/Comet%20Copy.html or according to your department’s direction. Ask your ADA to set up a Palomar phone extension where students can leave messages for you (do not use your personal #). 06/19/2024 Spring 2016 11

Instructional Help/Support Campus Police, x2289 (Do not call 911 directly.) Information Systems Help Desk, x2140 Technical support for computers, software, voice mail, email, audio-visual requests/problems Academic Technology Resource Center, x2862, http ://www.palomar.edu/atrc/ Instructional support: Blackboard, instructional software, etc. Print Services http://www.palomar.edu/printservices/Comet%20Copy.html Admissions Office Help Line, x2274 Library, http://www.palomar.edu/library/ 06/19/2024 Spring 2016 12

Part-time Faculty Work Room and PD Offices NS-153 Computers Work space Conference Rooms PD Offices Other Resources M-Th,7:30 a.m. – 6 p.m., F 8- 11 a.m. x2244 06/19/2024 Spring 2016 13

Preparing Your Syllabus Palomar has no required format for syllabi. Please see your department chair or a colleague for examples. Keep it short, simple, and to the point. Be sure to include the elements discussed in the following. 06/19/2024 Spring 2016 14

Preparing Your Syllabus Your syllabus is a contract between you and your student and provides information about the class and sets expectations. At a minimum, it should contain: Class meeting place and time Required course materials (no surprises; no money to be collected in class) Your contact information List your Palomar email address, not your personal email address. List a Palomar phone extension—contact your ADA to set one up for you. Do not give students your cell phone or home phone. Your Office Hours (dates, times, and locations) – more info to follow. Course Objectives – more info to follow A welcoming tone A calendar/schedule of activities or an outline of class by date Important dates Grading policy and grading structure Note: “Attendance” should never be tied to grades. Check your addition. Keep it straightforward. Everything that the student needs to know about how he/she will be graded for your class should be made crystal clear in this one brief section. Don’t throw surprises in elsewhere. 06/19/2024 Spring 2016 15

Important Dates – Spring 2016 2015-16 Academic Calendar Spring 2016 Final Exam Schedule YOU ARE REQUIRED TO MEET FOR THE TIME LISTED IN THE FINAL EXAM SCHEDULE. Include the date and time in your syllabus. You are paid for Final Exams, so be there! If you are delayed or going to be absent, contact your department ADA, chairperson, and site staff. Important Dates Spring 2016 06/19/2024 Spring 2016 16

Course Information Review the Course Outline of Record CurricUNET (http://www.curricunet.com/palomar/). Use your Palomar email user name and password. Review the Course Student Learning Outcomes (http ://www2.palomar.edu/slo/). The information for your class should go onto your syllabus. If you aren’t sure, email your chairperson. Prepare your syllabus/website/Blackboard. Remember that not all of our students have easy access to the internet or a fast computer. Familiarize yourself with course materials (text, etc.). 06/19/2024 Spring 2016 17

Part-time Office Hours http:// www2.palomar.edu/pages/hr/files/2013/09/PT-Facu lty-Voluntary-Office-Hours-Verification-10.2.152.pd f Contact Department Chair or ADA for additional information. 2015-16 Deadlines for Part-Time Instructor Office Hours Submit to department office by Spring – 4/25/16 06/19/2024 Spring 2016 18

Preparing Your Syllabus (cont’d) Behavioral expectations including consequences. Keep in mind that we are a community college. We accept the top 100% of all applicants. Your expectations should be reasonable but clear. Student Learning Outcomes (SLOs) http://www2.palomar.edu/slo/ Financial aid student drop policy (Details later.) Safety information, if relevant (e.g., Chemistry Labs) Field trips, class fees, etc. All field trips require advanced approval and Clery Act Training on your part (contact Karen Boguta-Reeves at x3977). Class fees, etc., are set up and communicated to students well in advance of your class. Proofread your syllabus to make sure that you have not included information about teaching assignments at other colleges. Think ahead about how you will manage students trying to crash your class. (I put a signup sheet for crashers on the door so that my class and I could get started without interruption.) 06/19/2024 Spring 2016 19

SLOs (Student Learning Outcomes) Course SLOs and their assessments: The course SLOs must be included in the syllabus. http://www2.palomar.edu/slo Know which SLOs are being assessed this semester for the course you teach, know the plan for assessment, and how to collect and report the data. Discuss SLOs and Assessments with the department chair before the start of the semester. 06/19/2024 Spring 2016 20

Preparing Your Syllabus (cont’d) Directions/instructions for students with disabilities If a student is granted an accommodation from the DRC, the student will bring you verification of that. You cannot deny that accommodation. Disability Resource Center http://www2.palomar.edu/drc/ Example of statement that may be used: Disclosure of Disabilities to Instructors/Staff If you have specific disabilities and require special accommodations, please let me know right away. DRC (Disability Resource Center) will, upon student request, inform faculty/staff about functional and/or educational limitations and about recommended accommodations. 06/19/2024 Spring 2016 21

Disability Resource Center Encourage students with possible disabilities to go to the DRC for diagnosis. Students with identified disabilities may bring forms with verification to the DRC asking for “reasonable accommodations.” A DRC counselor will give the student an Accommodations Form to show his/her instructor. On the back of that sheet are directions for the professor on how test accommodations work and what information you need to communicate for any testing proctoring. Feel free to contact and work with DRC personnel. Disability Resource Center http://www2.palomar.edu/drc/. Check out this link with information developed by Leigh Ann Van Dyke, one of our DRC Counselors. 06/19/2024 Spring 2016 22

Questions on Syllabi Prep? 5-minute break? 06/19/2024 Spring 2016 23

Student Support Services Access & Assessment Center, x2476 Veteran’s Services, x2173 Tutoring Services http://www2.palomar.edu/tutoringserv ices / Early Alert (English and Math) FYE, TRIO, Athletics TLC (San Marcos & Escondido) Summer Bridge, FYE, Village 06/19/2024 Spring 2016 24 Mentoring

Student Support Services Counseling Services, Carol Moore, x2197 (Classroom visits can be arranged.) Behavioral Health Services. Call Carol Moore, x2197, for referral assistance for currently enrolled students. Career Center, x2194 Transfer Center, x2552 Disability Resource Center (DRC), x2375 Extended Opportunity Programs & Services (EOP&S), x2449 06/19/2024 Spring 2016 25

eServices, email, and PD Be sure browser is in Compatibility View (under Tools menu) Faculty e Services (http://www.palomar.edu) My Class Schedule, My Weekly Schedule View Schedule of Classes Access Class Roster, Drop Roster, Census Roster, Permission Roster,Early Alert Roster, Athletic Participation Roster, Positive Attendance Roster Record Grades Palomar email (https://mail.palomar.edu/) Your ADA will help you get this and your phone extension. Professional Development (http://www.palomar.edu/pd/) Contact the PD Office, NS 153A, x2250 or Kelly Falcone (PD Coordinator) at x3643 if you have questions. PD pay is available. 06/19/2024 Spring 2016 26

Set Browser on Compatibility View 06/19/2024 Spring 2016 27

Eservices Instructions The following link is meant to assist faculty in using eservices more effectively: http://www2.palomar.edu/pages/enroll mentservices/faculty-eservices-instru ctions/ 06/19/2024 Spring 2016 28

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Class Rosters In classes that are full/closed, rosters are frozen the Wed before classes begin. If there is no waitlist or there are no students on the waitlist, the roster will reopen on the first day of the semester, and students may add without a permission number until the class fills. If there is a waitlist with students, the class will be frozen and will not reopen even if numbers drop below the maximum. Students, waitlisted or not, may only add with a permission number (available in eservices) that is issued by the instructor . 06/19/2024 Spring 2016 30

Class Rosters All students (including waitlisted) require permission numbers to enroll in Week 2 of classes. No students may add a class on or after the Census Date (August 31) (except for late-start fast-track classes). Students may drop online without instructor signature (up to the 8th week of classes). However, after January 31, 2016, students will receive a W on their record, which will count as one of their 3 allowed course attempts. Use this link for Spring 2016 Add/Drop deadline information: http://www2.palomar.edu/pages/enrollmentservices/import ant-dates-deadlines-spring-2016 /. 06/19/2024 Spring 2016 31

Census Roster and Drop Roster 06/19/2024 Spring 2016 32

Census Roster (February 1*) The Census Roster is used one time at or as near to the census date of your class as possible All class rosters, except positive attendance classes, MUST BE CERTIFIED (even if no students need to be dropped) Students listed on your roster must be active students, i.e., have been attending, participating, etc. In online classes, students should do something, i.e., take a quiz, turn in an assignment, etc., prior to the census date and certification (as proof of their attendance in your course). Census Certification is required to claim apportionment funding for your section. (This is the college’s primary revenue source.) 06/19/2024 Spring 2016 33

Census Certification Page Completed Indicator Certification Window Too Early, Open, and Closed. 06/19/2024 Spring 2016 34

Census Certification Page 06/19/2024 Spring 2016 35

Drop Roster Available in Faculty eservices The Drop Roster is designed to be used on an on-going basis starting the first day of class throughout the semester. Drops before Census means the student gets no grade notation on their record. The Drop Roster is available to you for all your students through the 50% point of your class (8 weeks for full-term classes) and results in the student getting a “W” grade. This counts as one the three attempts a student has for this course. The Drop Roster remains available after the 50% point in the semester to just before final grading for Financial Aid, Veterans, and other students whose financial aid is affected by their enrollment. These students will have an “*” preceding their name on the roster. 06/19/2024 Spring 2016 36

Repeatability and Drop Dates Students may only attempt a class three times before being barred from enrolling in that class. Students may drop a class up to the Census date without a notation on their record—in effect, they never attempted the class. After the Census date through the 8th week, students may drop with a notation (W) on their records—the W means they attempted the class. The W has no impact on GPA calculation. Bottom line—if a student stays past the 2nd week, it counts as an attempt. Students who pass a class may not repeat the same class (with very few exceptions). 06/19/2024 Spring 2016 37

Students Receiving Federal Financial Aid These students have an asterisk by their names on the rosters. They need twelve units to qualify for financial aid and they must participate in the class to receive the funding. Some students sign up for classes but do not attend/participate. They MUST be dropped for non-participation (excessive absences, failure to complete assignments, and failure to take exams) as soon as it is determined, because Palomar must return any funds paid to a student who is not participating. It is important to monitor these students closely and require weekly participation. Establish a policy and put it in your syllabus. Access the Drop Roster in eservices and list the last date of 06/19/2024 Spring 2016 38 activity.

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Grades Possible grades. A, B, C, D, F, FW, P, NP, I, W, MW The difference between an F and an FW F the student earned an F on the basis of all required completed work FW the student stopped attending class and consequently earned an F because he/she is missing work and has missed the final. W only available until 50% of class completion Grades are due 5 days after final exams. Please submit grades on time. Late grade submissions may hurt a student’s chance to register for a class for the next semester and may hurt their chance to transfer as well. Submit grades via Grade Rosters in eservices. Family Educational Rights and Privacy Act (FERPA) http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html Do not backdate drops. 06/19/2024 Spring 2016 40

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Questions about Rosters/Eservices? 5-minute break? 06/19/2024 Spring 2016 42

The First Day of Class Print your roster and permission #s (eservices) on the night before or day of your 1st class. 06/19/2024 Spring 2016 43

The First Day of Class Leave for campus MUCH EARLIER than normal Traffic around the campus will be very congested the first week or two Parking spaces may be difficult to find as other instructors are coming in early or staying late and students may be taking instructor spaces. Lot 12 will be especially crowded due to the closing of the parking lot next to the Humanities Building. Arrive early to class so you can be sure to be prepared. Whiteboard markers Roster Check AV equipment and so on 06/19/2024 Spring 2016 44

The First Day of Class Introduce yourself. Cover the basics and information in the class syllabus The content and nature of the course Important dates Grading procedures Academic honesty policy and consequences Course rules (including cell phones) How to do well in the class Set the tone for the class (be interesting, organized, well prepared, clear, enthusiastic, and approachable). Create rapport with your students. Save time for questions. 06/19/2024 Spring 2016 45

Overlapping Classes and Auditing We STRONGLY discourage students from enrolling in overlapping classes. You MUST meet and document the missed time outside of normal class time. Convenience is NOT an acceptable reason. The Overlapping Class form can be found at: http:// www.palomar.edu/instruction/Front%20Desk/Overlap%20Approval%20Requ est%20Form%20rev%20effective%20Spring%202012.pdf . Auditing is typically approved only when a student is unable to enroll in a class for credit. 06/19/2024 Spring 2016 46

Student Discipline 06/19/2024 Spring 2016 47

Student Discipline Sherry Titus-Director of Student Affairs: [email protected] Student Incident Report: http://www2.palomar.edu/pages/studentaffairs/incident-report-form/ Complete and submit an Incident Report for ALL cases of academic dishonesty, and for other Code of Conduct violations, as well. When in doubt, submit an incident report. Keep in mind that students have DUE PROCESS rights. Students can file a “grade dispute” once grades are posted. They must provide documentation and/or supporting evidence for the dispute. Below are links to the process and the appeal form itself. Grade Dispute Policy Grade Appeal Form 06/19/2024 Spring 2016 48

Student Discipline Academic Dishonesty Explicitly state your policy in the syllabus. Make your grading scale crystal clear, and stick to it. (Make sure that it adds up correctly too. ) Do what you say you will do—if you make one exception, then you have defined a new policy for the class. Submit the Incident Report on ALL incidents, great and small, to Sherry Titus in Student Affairs ([email protected]). 06/19/2024 Spring 2016 49

Student Discipline Instructors may dismiss a student from class for two class meetings for an incident (last resort). Document all attempts to resolve issue with the student. You must submit an Incident Report and coordinate with the Office of Student Affairs as students may only be asked to leave class for two days; it may take longer than that for them to schedule a meeting with Sherry Titus. Student Code of Conduct http://www2.palomar.edu/pages/studentaffairs/home/student-discipline/. Do not give out your personal phone numbers or email addresses—it can lead to serious problems. Use your Palomar email or Palomar phone for any contact with Palomar students. Encourage students to use their Palomar email as well. Be cautious with social media. 06/19/2024 Spring 2016 50

Questions about Your First Day or Student Discipline? 06/19/2024 Spring 2016 51

Other Valuable Information 06/19/2024 Spring 2016 52

Reporting Your Absences Report your absences as early as possible. Go down this list in order until you have SPOKEN to at least one of the following so that your class can be posted: Your Department ADA or Center Staff Your Department Chair Your Division Office (Dean) The Instructional Services Office: x2246 Evening Administrator, Variable—check email Campus Police: x2289 Use Blackboard or email to let students know in advance when possible. 06/19/2024 Spring 2016 53

Reporting Your Absences Also email your Department Chair and ADA. You may also email the entire class via Eservices Blackboard This may help them avoid making a trip to campus only to find out that their class has been cancelled. Even if you do this, remember to follow the procedure from the previous slide. 06/19/2024 Spring 2016 54

Classroom Breaks For three-hour classes: A ten-minute break at the end of the first and second hour (teach 50 minutes, 10 minute break), OR a 20 minute break at the midpoint in the class are permissible options. There is no break associated with the “third hour” (the class ends). You may NOT “save” or “stack” your breaks at the end of the class—if a class is scheduled for 6-8:50PM, you may not teach 6-8:30 and send the students home. 06/19/2024 Spring 2016 55

Evening Classes Bookstore is open until 7:30 pm. Enrollment Services is open until 6:00 pm. A General Information email is sent out each week informing you of that week’s evening administrator. Campus Police offers escort service to your vehicle and, of course, is available in the event of an emergency, x2289 or 760-8917273. 06/19/2024 Spring 2016 56

ScanTron Machines Department Room Humanities Building ART BEHAVIORAL SCI EARTH SCIENCES BUSINESS FACULTY RESOURCE HISTORY LIFE SCIENCES NURSING RADIO/TV Escondido Center Camp Pendleton Camp Pendleton Resource Room 2nd floor Open until? C-13 8:30 PM 10PM* M-Th 7 PM* MD-260, x2329 NS-110, x2519 4PM MD-342 10PM* NS-153 6pm M-TH MD-377, x2412 10PM* NS-210 10PM* HS-200, x2580 4pm Q-3, x2964 10PM* Teachers’ Lounge/EC 204 9:30 PM Back Room M-Th 8:30 AM – 6 PM Counseling Dept. F 8 AM-2 PM *10PM Approximate time room is locked by campus police. 06/19/2024 Spring 2016 57

Human Resource Services HRS Office is located in ST-1, ext. 2609 Mon-Thurs (7:30 am -5:00 pm) Fri (7:30 am – 4:00 pm) Injured at work? If you are injured during work please contact your Dean/Chair/Director and Human Resource Services immediately. If it is after hours, contact Campus Police x2289 or the evening administrator. Visit the HR Website: http://www2.palomar.edu/pages/hr/ View salary schedules, PFF Contract, Benefits, Salary advancement, leave information etc. Call HRS (x 2609) 06/19/2024 PT Faculty– Tania Silva [email protected] or x2148 FT Faculty – Christine Winterle [email protected] or x2674 Fall 2015 58

Palomar College Nuts and Bolts Session QUESTIONS? Fill out your evaluations! Meet your dean? Have an amazing semester! 06/19/2024 Spring 2016 59

Palomar College Nuts and Bolts Session Thank You For Attending! PD Code #32 06/19/2024 Spring 2016 60