Washington Township Trustee Meeting July 13, 2021 July 13, 2021 1

Washington Township Trustee Meeting July 13, 2021 July 13, 2021 1

Agenda for June 8, 2021 Meeting Open Meeting Pledge of Allegiance Roll Call: MINUTES: Motion to approve Minutes for June 8th & 22nd, of 2021 EXECUTIVE SESSION Per ORC #121.22G – - To consider purchase & sale of property & to investigate a complaint against a public employee Announcements/Reports: Please remember full department reports are available on our website WWW.Washington-twp.com July 13, 2021 2

Trustee-Leo Completed relocation of 5714 Blessing to 2469 Shoreland Gathered information for multiple public records request Blight calls have slowed down Web-site updates Cell phone project has been completed Talked to over 40 people about possible land purchase, 5714 Blessing repairs & or staying at Fire Department what is best for the long run for the Township. Began process of getting bids for repairs on Blessing building Talked to OTA & Prosecutor office about what needs to be on the ballet for approval going forward. Have completed all of Lexipol but one chapter Updates from Ron on Fire Checked on Villamar Park Took couple calls about storm cleanup Reviewing budget status Working on cost of 911 consolidation and what it will mean for Township going forward Schedule Anita Lopez’s office to come to July 27th meeting she will be discussing new propert evaluations using numbers from 2019 & 2020. July 13, 2021 3

Trustee-Kellie ANNOUNCEMENT – the fireworks were awesome!! Thank you to all who worked Saturday 6/22 to put on the fireworks for the community. Both Fire and Police. Thank you to the Shoreland Firefighters Association and to the businesses and community members who donated to make the event happen. Thank you to the Fire Department for helping downtown Toledo at the Fire Station. Thank you to the Police Department for helping with TPD mutual aide on several calls around the holiday. June 10th attended the Stop the Swamp Meeting June 10th 9 to 11pm did a ride along with Officer Beale and Officer Fall June 12th got a call from state rep regarding a new resident getting a zoning compliant and discussed sending out Welcome to Washington Township Letters June 12th took a call from a resident at 2669 Shoreland regarding water on Shoreland again – contact Police, Fire, Trustee, and Roads – Bryon contacted county June 12th got a message from resident regarding illegal parking – got ahold of Chief Kaiser and he was sending a car to check Worked on PPT for the June 22 nd meeting Conversations with legal counsel regarding ORC and purchases Conversations with residents regarding the June 22 nd meeting (calls, messages, and emails) Gathered questions for the June 22 nd meeting Posted on FB information for residents Respond to emails, calls, and meet with residents after the 22 nd meeting ARP funds – contacted legal counsel for uses June 24th – meet with Keep Toledo/Lucas County Beautiful, Joanne and Bryon - to go over grant and plant layout – they will do a cleanup event – and plants will go in Fall and next Spring – will be asking residents for help with watering – and I will help Two residents have volunteered to help keep ball diamond and park area - up at Villamar Park – Greg Kryzston and Ward Schlachter – Greg has equipment Ask Bryon to get quotes on concrete pad repair or epoxy, spraying of ball diamond weeds, painting of back stop to black – using approved park funds – approved 100 to Perf A Lawn to spray weeds to get diamond cleaned up – saw kids using it and also T Ball league has been using to practice Looking into cost of Pavilion and sponsors July 8th - Spoke to Keep Toledo/Lucas County beautiful and they need a soil sample but should be good to plant trees and plants this fall July 13, 2021 4

Trustee-Kellie Park benches and tables are now on back order due to shortages – should be here in a week or two and they will go in right away June Newsletter – created and sent out New home owner with attached property to Villamar said he would sell us property – Have not spoke to him yet – but Bryon has and he wants too much – but will follow up June 30th – rode along with Chief Kaiser Reports of blight – reported to zoning portal Asked all department head for capital needs five years out Replied to several public records requests Review levies and revenue streams Was not able to meet with Rep. Sobecki due to budget approval timing in Columbus – will reschedule to discuss capital needs Researching more on Vision Zero – Toledo implementing The township will be receiving in two payments (2021 and 2022) – 350k from ARP funds – however its restricted – reached out to other townships and legal counsel to see what it can be used for – we believe roads may be one way we can spend most of the funds – looking into more details on timing and when it has to be spent Looked into Ohio history tax credits – need a full plan and building is not on historic registry – does not cover all work – has to go back to original – application is Feb – award June – and not guaranteed– does not look like that building would even qualify – have reached out via email Opinion of value of Blessing is sight unseen – so with all repairs needed to make it nice may not be worth the investment – Value sight unseen – 240k ish – and includes outbuildings My take a ways from the 6/22 meeting and further discussions with residents - we will need to discuss next steps with other trustees Get real quotes on remodeling of Blessing Building to see if we can even afford the repairs – before we make any decisions Agreed with need for ambulance – income and most of our calls are EMS Look at costs of Creekside/Fuller Creek Road repairs – figure out how to fund No new Levies Like the services we have and would like us to keep up what we have and not build new We have more needs then just the Blessing Building NEEDS – ambulance, roads, keeping up what we have, future 911 costs, change in dynamics of volunteer fire department – what does that mean for our future and costs? July 13, 2021 5

Trustee-Kellie Here are my concerns Expenses going up and I will not vote for new or increased levies Would like to see fire, roads/park levies be introduced like Police as permanent so we can budget better Police cannot support a building on their own General needs to look at ways to save money and consolidating into one building for trustees, fiscal officer, and assistant is a great way Police will need a new vehicle soon Roads need repairs Parks need to be maintained Shelter house needs floors cleaned and polished Parks and Roads have the least about of funding 80k coming in costs to Fire and Police – have to find cost savings to afford – not increase costs How do we keep service the same for our residents? The Fire Department will need a Pumper truck in the future Need to spread out the funds we have to help all departments I strongly feel the ambulance is one of our immediate needs I am asking for the following motions – Motion to spend 100k from the general fund 2020 BWC dividends towards a new ambulance and spending 100k from the Fire Department fund to purchase and outfit a new ambulance for a total of 200k. The cost to purchase and outfit an ambulance will not exceed 200k. This is a state bid so the competitive bid process does not apply. July 13, 2021 6

Fiscal Officer Medicount EFT’s for WTFD Transportation Two of the EFT payments we were to receive, were not received. I have contacted our Representative from Medicount and he informed me they have a team investigating this. Their reports state we should have received three “client received” EFT payments however we only received one. The total not received is: 453.45 Still no word from Auditor’s office when our 2019-2020 audit will take place this year. They are behind and will inform us as soon as they know. The US Treasury has made a determination in our favor for the remaining townships to receive funding for the Local Fiscal Recovery Fund. OTA will be distributing info with specific uses and encourage us to register for these funds within the next 60 days. OTA has made negotiations with a law firm to help us determine “eligible” uses and to provide a discounted rate for services relating to ARP funding. The maximum amount allocated for our township to receive is: 347,668.77 to be split evenly into 2 payments. Funds in this plan must be obligated by 12/31/24 and spent by 12/31/26. We currently have a balance remaining of: 10,074.69 of Covid money 12/31/2021 is our deadline to use this money. The July report has been submitted. The expenses relating to our move from Blessing Dr totals: 37,246.24 Balance remaining: 2,753,76 Reminder to all credit card users to submit all credit card receipts to Department Heads and submit timely w/appropriation codes. Huntington credit card statement balance is due on the 20th every month. Park enhancement project YTD expenses total: 3,754.88 Villamar Park balance remaining: up to 4,245.12 Shoreland Park balance remaining: up to 4,000 July 13, 2021 7

Roads & Parks Department My crew and I have been mowing fields and parks on Monday’s and if needed Tuesday’s we also try to get everything trimmed at same time. Put down six bags of asphalt repair patch on Wood fox and continue next week on other areas. Met with Trustee Schlachter at Villamar Park after work Wednesday June 16, 2021 from 4:30 until 5:55 going over location of equipment. Poured Picnic Table pad at park and backfilled the pad the next day. Put out Three Bags of cold patch in pot holes also put out three bags of vinyl patch concrete through the Holliday Heights subdivision. Had a dead and dangerous tree located in Shoreland Park near the Tennis Court I had a tree service bring it down to the point we could finish it this was more cost effective for my budget. I called Lucas County Engineers office several times for the MS4 paper work, I met with Jay Mosley from the County Office and finished it up and presented it to them on time. I think as the Road Superintendent we need to remove No Parking signs on the South side of Brendamar Ct. This will help with parking on Vistamar Dr. Sprayed ball fields again for weeds in Shoreland Park I also sprayed under the park playground equipment. Spoke to Washington Local Schools regards to billing of mowing the school kids that walk. Met with painters and concrete Company’s at Villamar Park, We now have Two Bat Houses located at Villamar Park up in trees. Met with V.J. from Perf-A-Lawn at Villamar park for price of spraying field 100.00 A quick note I have been working on the mowers, this is the first time the Driveshaft bearings went out in almost 20 years. Once a month the bearings and wheels get greased this is why they lasted so long not lack of maintaining just wore out. ULine has notified me of their back log and shortage of materials they are working on orders as they receive materials they will keep me posted and I will keep the Trustees posted as I receive information. Working with Trustee Brittson on receiving asphalt grindings from the Summit St. Project. This is free to Township and will be used to dress up parking lot at Shoreland Park and Villamar Park. July 13, 2021 8

Fire Department Completed 5 year capital needs worksheet for the fire department, submitted to board of trustees. Chief Kay has been working with new Shoreland School architectural firm in consultation from the State Fire Marshall inspection bureau in approving site plans for the new school. Chief Kay has accepted a position on the board of directors of the Lucas County Fire Chiefs association. Captain Jacob Cook and Heather Bacon successfully completed Firefighter II training which is the highest level of firefighter training in State of Ohio. Congrats to both of these firefighters and their commitment to the department. Request board approve the expenditure of 2494.00 to renew the Campbell Inc. maintenance contract for the fire station. This contract was budgeted for 2021. Request board to approve expenditure to send four WTFD members to Firefighter I training. The training for these members will be covered by a state grant saving the township 5000.00 in training costs. These four members will be required to have a NFPA 1582 firefighter physical which is a requirement for this training. Cost for these physicals is 489.00 per firefighter and will be conducted at St. Vincents/Mercy Medical Center Occu-Health. These training costs were budgeted for 2021. Request board approve expenditure of 3500.00 for firefighting turnout gear for probationary firefighter Michael Roberts. This cost has been budgeted as part of new hire costs for 2021. Request board approve the expenditure of 2000.00 to reprogram all fire department portable and mobile radios to meet program requirements associated with new Lucas County Fire Dispatch consolidation. Received 5 pallets of PPE supplies for free from the EMA July 13, 2021 9

Police Department Deputy Chief Hart participated in zoom meeting with Lexipol on June 1st. We have another meeting set up for June 23, 2021. Noris came to police office and moved the law enforcement computer terminal to the fire station on Monday June 14 th. It is up and running. The Summerfest/fireworks went exceptionally well. No major complaints, incidents, injuries or arrest. All police and office telephones have been moved to fire station and all incoming non-emergency police calls are being temporarily rolled over to Chief’s cell phone. Since corrected. Met with Tanner supply company to measure security door for the police property room. Since has been installed. Concerns about the fire-station outer doors not closing and locking properly when people enter and exit the building. Called Tanner supply per Chief Kay. Have another meeting set up with the Sheriff to talk more about the proposed County wide tow lot. July 13, 2021 10

Zoning Department Continuing to issue violations throughout the Township. Spoke to resident about notice of violation issued for 1308(B) Storage of Vehicles. After review, determined that resolution contradicts Ohio Revised Code. No further action taken. Recommend the Zoning Commission to review the Township Zoning Resolution to avoid discrepancies between the resolution and Ohio Revised Code. Recommend 10-day resolution for: o 5541 Pageland Dr. – 1308(H) July 13, 2021 11

Old Business Update on status of Lexipole for Fire & Police. Installation date of August 1, 2021. Looking into, with Shelly, online payment system for fines, park rental, permits Have guns been sent in for trade in and status of destroying guns of no value Update on Villamar park Doug Whiting property update 911 Consolidation update Capital Needs assessment by department July 13, 2021 12

New Business Levies - permanent and renewals Cost to repair Creekside road - options - timeline Discuss any new options or suggestions for township office and new feedback from residents(calls/emails) Discuss ASP funds - amount, timing, use Approve payment of Lighthouse employee services for 1144.00 Public Record Requests Visitor Sign in July 13, 2021 13

Approve Supplemental Appropriations, Blanket Certificates, Purchase Orders and Check numbers xxxxx Electronic payments: xxxxxxx to xxxxxxx totaling xxxxxxxxxx Accounting Totaling: xxxxxxxxx Payroll Totaling: xxxxxxxxx Open the floor for Questions or Comments 3 minutes per person. July 13, 2021 14