Tulane University Time Reporting Basics Fall 2009 1

Tulane University Time Reporting Basics Fall 2009 1

Tulane University Table of Contents Presentation Purpose 3 Timekeeping Basics 4 A few things to know about Tulane Timesheets Where to find blank timesheets? 5 6–7 A few things to remember 8 Payroll Processing Calendars 9 – 10 Where to drop off Timesheets 11 2

Tulane University Purpose: The purpose of this presentation is to teach you the basic principles of tracking your work hours on the Tulane University timesheet. 3

Tulane University Timekeeping Basics: It is important that you record your work hours accurately to be in compliance with federal law. Accurately recording time worked is the responsibility of every staff employee! Each position is designated as being exempt or non-exempt based on duties and federal regulations. Exempt Status: Exempt from overtime pay Record exceptions hours only, such as sick, vacation, and jury duty leave Non-exempt Status: Not exempt from overtime pay Must record actual hours worked each day 4

Tulane University A few things about Tulane timesheets: Timesheets are preprinted with employee information and mailed to the departments. Each department is responsible for getting the timesheets to each of their employees. New hires will not have a timesheet for the first pay period they work. It will be necessary for them to complete a blank timesheet. The blank timesheet may also be used if an employee loses or does not receive his or her preprinted timesheet. 5

Tulane University Where to find blank Tulane timesheets? The standard timesheets used by most Tulane employees can be found at: http://www.tulane.edu/ wfmo/payroll/timesheets.html 6

Tulane University Where to find blank Tulane timesheets? (continue) 7

Tulane University A few things to remember: Your department might use a different format for the timesheet or a computerized timekeeping system. Regardless, the principles of recording hours worked are the same. Each work week stands alone for purposes of calculating overtime. Timesheets should be completed in a timely manner to ensure compliance with federal payroll and tax regulations. Non-Exempt and Exempt Monthly Timesheets are due in the Payroll Office by the 5th working day of the following month. Biweekly Timesheets have prearranged due dates in accordance with Payroll Processing Calendar. 8

Payroll Processing Calendars (continue) Tulane University You can obtain the ending dates of pay periods by clicking on the calendar link on this web page. 9

Tulane University Payroll Processing Calendars You can obtain the timesheet due dates of pay periods by clicking on the calendar link on this web page. 10

Tulane University Where to drop off timesheets? Special bins at selected locations are available for timesheet drop off. Uptown - Bruff Commons HSC - School of Medicine - 1555 Poydras St., 8th Floor HSC - SPH&TM - Tidewater, Suite 806 Timesheet collection bins are available until 10:00 am on the prearranged due date, at which time they will be picked up and delivered to the Payroll office. Please do not fax time sheets into the Payroll Office. 11

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