Training Training Welcome to the Warehouse Inbound Processing Course

Training Training Welcome to the Warehouse Inbound Processing Course Monday, 6/11/23 February 04, 2013 11

Training Introduction Instructor, Giri Reddy Expert, Steve Henry Welcome and Introductions Logistics Ground Rules Course Objectives Course Content Monday, 6/11/23 February 04, 2013 22

Training Course Chapters Chapter Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 33

Training Course Objectives At the end of this course, you should be able to Explain the process, benefits, and key terms of warehouse inbound processing Explain roles and responsibilities of warehouse inbound processing Describe the differences between new and old processes related to warehouse inbound process Complete various different types of goods receipts Complete the putaway process, including TO confirmation. Monday, 6/11/23 February 04, 2013 44

Training LAUSD SAP IM Organization Structure Company Code 1000 (LAUSD) Plant 1000 Schools & Offices Plant 2000 Stores Distribution St. Loc 2001 Supplies & Equipment All Schools & AllOffices Schools & All Schools & Offices Offices St. Loc SPE1 Special Education Warehouse 200 Stores DC Plant 3000 Foods Distribution St. Loc 3001 Dry Goods St. Loc 3002 Frozen Foods Warehouse 300 Foods DC St. Loc BTB1 Beyond the Bell Shipping Point 2001 Monday, 6/11/23 February 04, 2013 Shipping Point 3001 Shipping Point 3002 55

Training LAUSD SAP WM Organization Structure Company Code 1000 (LAUSD) Plant 2000 Stores Distribution St. Loc 2001 Supplies & Equipment IM Plant 3000 Foods Distribution Whse 200 Stores DC WM St. Type PR1 Pallet Rack Picking Picking Picking Area Area Area Bins Bins Monday, 6/11/23 February 04, 2013 St. Loc 3002 Frozen Foods St. Loc 3001 Dry Goods Whse 300 Foods DC St. Type RS1 Reserve Storage Storage Storage Section Section Section Bins Bins St. Type BK1 Bulk Picking Picking Picking Area Area Area Bins Bins St. Type RS1 Reserve Storage Storage Storage Section Section Section Bins Bins 66

Training Key Terms and Definitions Company Code Represents a legal or logical entity. LAUSD has only one (1000). Plant An organizational unit for dividing a company according to procurement, maintenance and materials planning. LAUSD has 3: Stores (2000), Foods (3000), Schools/Offices (1000) Storage Location Physical location at which a material is received and stored Material A substance or commodity that is bought or sold on a commercial basis, a material can also be a service, or a number identifying a material master record Monday, 6/11/23 February 04, 2013 77

Training Key Terms and Definitions Goods Receipt Goods movement that is posted for goods received from external vendors, etc. Goods receipt results in increase of warehouse stock Transfer Order (TO) SAP WM document which moves materials into, out of, or within a warehouse. Examples: pick list, putaway, replenishment, bin to bin TO confirmation represents the completion of transfer order processing Goods Movement An event that causes change in stock such as receipt, issue, transfer Shipping Point Independent Organizational entities within which processing and monitoring of the deliveries as well as goods issue is carried out Monday, 6/11/23 February 04, 2013 88

Training Key Terms and Definitions Storage Type Subdivision of a warehouse that is characterized by its putaway, picking and physical inventory attributes Some LAUSD examples are PR1-pallet rack, BK1-bulk, RS1-reserve Storage Section Subdivision of a storage type that groups together storage bins with similar features for the purpose of putting away stock Picking Area Subdivision of a storage type in which all picking activities are carried out in the same way (i.e. transfer order creation) Storage Bin The smallest available unit of space in a warehouse, it describes the position in the warehouse where the goods are or can be stored Fixed Bin A specific storage bin assigned to a material for picking (i.e. selection bin in IFS) Monday, 6/11/23 February 04, 2013 99

Training Key Terms and Definitions SAP Inventory Management (IM) IM generally refers to higher level activities and views within the organization versus more detailed warehouse management activities IM takes place at the plant/storage location level and also integrates directly with finance and budget SAP Warehouse Management (WM) WM involves more detailed activities and views Depending upon the WM activity, there may be corresponding IM activities and/or entries made to keep IM and WM in sync WM does not directly integrate with financial postings, however may trigger IM postings such as goods receipts or goods issues which will create appropriate financial entries/postings Stock that moves only within a warehouse will not trigger IM, however stock moving into or out of a warehouse will trigger IM Monday, 6/11/23 February 04, 2013 10

Training Course Chapters Module Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 11

Training Chapter Objectives By the end of this Chapter, you will be able to: Describe the Inbound process Describe the master data critical for Inbound processing Describe the different types of documents, stocks and goods movements Monday, 6/11/23 February 04, 2013 12

Training Course Chapters Module Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 13

Training Chapter Objectives By the end of this Chapter, you will be able to: Describe the process of Warehouse master data maintenance Describe the master data critical for Inbound processing Monday, 6/11/23 February 04, 2013 14

Training LS01N Demonstration Walkthrough: Create Storage Bin This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 15

Training LS01N Exercise Exercise: Create Storage Bin To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 16

Training LS02N Demonstration Walkthrough: Change Storage Bin This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 17

Training LS02N Exercise Exercise: Change Storage Bin To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 18

Training Course Chapters Module Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 19

Training Goods Receipts GR Scenarios: Vendor Purchase Order Reprographics Donations Beyond the Bell (BTB) Monday, 6/11/23 February 04, 2013 20

Training Types of Receipts at LAUSD Receipt Type Stores DC Foods DC Vendor PO Yes Yes Reprographics Yes No Donations Yes No Beyond the Bell Yes No Monday, 6/11/23 February 04, 2013 21

Training Goods Receipts – Vendor PO Goods Receipts Warehouse Receiver MIGO Monday, 6/11/23 February 04, 2013 Transfer Order for Putaway (Print Putaway Slip & Inventory Licence Plate) Warehouse Receiver LT06 Confirm Transfer Order (with or without bin changes) Warehouse Receiver LT12 22

Training Goods Receipts – Vendor PO Goods received and placed into Unrestricted Stock Transfer Order is created for stock putaway Putaway slip and inventory license plates are generated and transfer order confirmed with or without any bin changes Monday, 6/11/23 February 04, 2013 23

Training MIGO Demonstration Walkthrough: Perform Goods Receipt for Vendor PO MIGO / LT06 / LT12 This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 24

Training MIGO Exercise Exercise: Perform Goods Receipt for Vendor PO MIGO / LT06 / LT12 To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 25

Training Goods Receipts – Reprographics Items Transfer Order for Putaway (Without PO reference) (Print Putaway Slip & Inventory Licence Plate) Confirm Transfer Order (with or without bin changes) Warehouse Receiver MIGO (Mvmt Type 921) Warehouse Receiver LT06 Warehouse Receiver LT12 Goods Receipts Monday, 6/11/23 February 04, 2013 26

Training Goods Receipts for Reprographics Goods Receipts for Reprographics Goods received without any reference to PO (movement type 921) Transfer Order is created for stock putaway Putaway slip and inventory license plates are generated and transfer order confirmed with or without any bin changes Monday, 6/11/23 February 04, 2013 27

Training MIGO Demonstration Walkthrough: Perform Goods Receipts for Reprograhics Order MIGO (921) / LT06 / LT12 This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 28

Training MIGO Exercise Exercise: Perform Goods Receipts for Reprograhics Order MIGO(921) / LT06 / LT12 To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 29

Training Goods Receipts for Donated Items Create Material (Only if not already existing) Central Master Data Admin MM01 Confirm Transfer Order Goods Receipts Transfer Order for Putaway (Without PO reference) (Print Putaway Slip & Inventory Licence Plate) (with or without bin changes) Warehouse Receiver LT06 Warehouse Receiver LT12 Warehouse Receiver MIGO mvmt type Monday, 6/11/23 February 04, 2013 511 30

Training Goods Receipts for Donated Items Vendor donation items are zero cost items Items are created in SAP if not existing already Donated items are received using MIGO transaction Transfer Order is created for stock putaway Putaway slip and inventory license plates are generated and transfer order confirmed with or without any bin changes Monday, 6/11/23 February 04, 2013 31

Training MIGO Demonstration Walkthrough: Perform Goods Receipts for Donated Items MIGO / LT06 / LT12 This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 32

Training MIGO Exercise Exercise: Perform Goods Receipts for Donated Items MIGO / LT06 / LT12 To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 33

Training Goods Receipts – Beyond the Bell Items Goods Receipts Transfer Order for Putaway Confirm Transfer Order (Print Putaway Slip & Inventory Licence Plate) (with or without bin changes) Warehouse Receiver MIGO 511 Mvmt type Warehouse Receiver LT06 Warehouse Receiver LT12 (GR into BTB Storage Location) Monday, 6/11/23 February 04, 2013 34

Training Beyond the Bell (Stores Only) Goods Receipts for Beyond the Bell Items Goods Receipts are only required for the Beyond the Bell items that will be stored by Stores DC Goods Receipts are entered (based on STO materials/quantity) to receive into BTB1 Storage Location and Warehouse 200 Transfer Order is created for stock putaway Putaway slip and inventory license plates are generated and transfer order confirmed with or without any bin changes Monday, 6/11/23 February 04, 2013 35

Training MIGO Demonstration Walkthrough: Perform Goods Receipts for Beyond the Bell MIGO / LT06 / LT12 This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 36

Training MIGO Exercise Exercise: Perform Goods Receipts for Beyond the Bell MIGO / LT06 / LT12 To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 37

Training Course Chapters Module Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 38

Training Warehouse Documents Warehouse Documents: LT31 – Reprint Transfer Order (Putaway) LT31 – Reprint Inventory License Plate Label Monday, 6/11/23 February 04, 2013 39

Training LT31 Demonstration Walkthrough: Reprint Transfer Order and Delivery Pick List This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 40

Training LT31 Exercise Exercise: Reprint Transfer Order and Delivery Pick List To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 41

Training LT31 Demonstration Walkthrough: Reprint Inventory License Plate Label This is a demonstration only. Watch as the instructor shows you how to complete the task in SAP. Monday, 6/11/23 February 04, 2013 42

Training LT31 Exercise Exercise: Reprint Inventory License Plate Label To complete this exercise follow the instructions listed here. Monday, 6/11/23 February 04, 2013 43

Training Course Chapters Module Description 1 Introduction 2 Inbound Processing Overview 3 Warehouse Master Data 4 Goods Receipts 5 Print Warehouse Documents Summary Monday, 6/11/23 February 04, 2013 44

Training Accessing SAP Monday, 6/11/23 February 04, 2013 45

Training Accessing SAP Monday, 6/11/23 February 04, 2013 46

Training Accessing SAP Monday, 6/11/23 February 04, 2013 47

Training Accessing SAP Login Monday, 6/11/23 February 04, 2013 48

Training Support Beyond Training After training support will include: The Procurement Customer Support Center The BASE Training Center will be the single point of access for SAP end-user documentation/materials. This website will make it easier for end users to access related business process materials. The materials will include the following: Course Presentations Simulations Quick Reference Guides Job Aids Context Sensitive Help within the Shopping Cart Monday, 6/11/23 February 04, 2013 49

Training BASE Training Center Website [http://basetraining.lausd.net] ] Monday, 6/11/23 February 04, 2013 50

Training Course Assessment & Evaluation Learning Zone Website: Monday, 6/11/23 February 04, 2013 lz.lausd.net 51

Training You have just completed the course. Thank you for attending! Monday, 6/11/23 February 04, 2013 52