Trade Support Network Truck Manifest and eRelease Release

Trade Support Network Truck Manifest and eRelease Release 4 Presenters: Frank Bozek, CBP Steven Graham, eCP Kiran Gowda, eCP Michael Richardson, UPS Steven McQueary, Brown Line Inc. Panelists: John Considine, CBP Don Kozacki, CBP Samir Shah, eCP Date: September 17, 2003 Customs and Border Protection Modernization New World, New Tools

Automated Truck Manifest Release 4 Steve Graham, eCP Customs and Border Protection Modernization New World, New Tools 2

ACE Truck Manifest Overview ACE Truck Manifest System will: Automate truck manifest filings with Customs & Border Protection (CBP) Utilize both Electronic Data Interchange (EDI) and Web Portal technologies Interface legacy & Automated Commercial Environment (ACE) release processes Incorporate transponder & proximity card technology Consolidate CBP release mechanisms Support in-bond processing 3

Automate Truck Manifest Filings with CBP Federal Register: July 23, 2003 proposed rules, “Required Advance Electronic Presentation of Cargo Information” Proposed time requirements for truck manifest data to be submitted to CBP Thirty minutes prior to the arrival in the US for Free and Secure Trade (FAST) shipments One hour prior to arrival in the US for non-FAST shipments. ACE will be a vehicle for collecting Electronic Truck Manifests Preferred Manifest Standard Manifest 4

Methods to Supply Manifest Data EDI ANSI X.12 EDIFACT XML (To Be Determined) ACE Secure Data Portal 5

Utilize EDI EDI method of connecting to ACE using ANSI X.12 messages Messages transmitted to CBP 309 Complete Manifest or Preliminary Shipments 358 Truck Manifest (Trip/Consist) 353 Event Advisory Message (Trip Commit) Messages transmitted from CBP 997 Functional Acknowledgement 355 CBP Acceptance/Rejection 350 CBP Status Information EDI method of connecting to ACE/FAST using EDIFACT CUSCAR/CUSRES 6

Utilize ACE Secure Data Portal Conceptual Design – To be used for discussion only – Not necessarily representative of UI Design 7

Incorporate Transponder & Proximity Cards Technology Transponder located on truck cab windshield will trigger look-up of carriers pre-filed manifest record Proximity cards issued to drivers enrolled in FAST will identify pre-registered information for Preferred Trips To expedite release process for the CBP inspector, ACE will deliver manifest and entry details in one consolidated screen Trip Conveyance Equipment Crew Shipment 8

Interface Legacy & ACE Release Processes eRelease (electronic release) Release of cargo within ACE for all ACE ports Pre Arrival Processing System (PAPS) Cargo Selectivity including Border Cargo Selectivity (HN) Cargo Selectivity (HI) Certification from entry summary (EI) Free and Secure Trade (FAST) Border Release Advanced Screening and Selectivity (BRASS) Section 321 release of merchandise under 200 Instruments of International Traffic In-bond request via Manifest declaration Customs Automated Forms Entry System (CAFES) Electronic In-bond QP/WP 9

Transform Land Border Primary Inspection From 5 Separate Systems to PAPS One Consolidated Portal FAST -Single Sign-on -Single interface for all release types ACS BRASS - Multi-agency - Point & Click CAFES -Transponder 10

TSN Multi Modal Manifest Committee MMM works with Office of Field Operations (OFO) to establish standard set of required manifest data elements Will be used by all modes of transportation, specific data elements appropriate to mode MMM consists of representation from all modes of transportation and related industries Air, Ocean, Rail, and Truck Software developers, trade associations, port authorities Brokers, importers, exporters MMM will be involved in development of data interchange standards List of EDI messages have been posted to CBPMO web site 11

Multi Modal Manifest Matrix www.cbp.gov Trade Support Network Committee Requirements Multi Modal Requirements Manifest Data Elements Manifest Data Elements 12

Standard & Preferred Data Element Details for Truck Manifest www.cbp.gov Trade Support Network Committee Requirements Multi-Modal Requirements Manifest Data Elements Manifest Submission by Carrier Sl.No. Data Element Usage Code 73 Cargo Gross Weight Mandatory 74 Weight UOM Mandatory KG – Kilos LB - Pounds 75 Description of Cargo Mandatory A description of the cargo CHAR(45) in common trade terms. no “Freight of All Kinds“ or "Said to Contain" will be accepted. 76 Shipment Quantity Mandatory 77 Quantity UOM Mandatory See note 5 Total Number shown on NUM(10) Shipment Control Number for this specific commodity. Package type normally. CHAR(5) Unit of measure for expressing volume. (i.e. boxes, bags) Example from a Standard Manifest Definition Format Weight of the listed cargo NUM(10) plus any packaging, but excluding weight of the carrier's equipment. Shipment level data for each Shipment Control Number. Weight unit of measure CHAR(2) MMM Data Element Cargo Gross Weight and UOM ANSI CUSCAR Cargo Gross Weight and UOM Description of Cargo 309 CNT 6411 N1007 309 CNT 6292 N1008 309 FTX 7004 N1002 Cargo Quantity 309 PAC 9979 N1001 Unit of Measure 309 PAC 7065 for Cargo N1010 Quantity 13

Standard Manifest Data Elements Equipment Information 6 Conditional Shipment Information 31 mandatory 36 Conditional Crew Information 10 Mandatory 10 Conditional Conveyance Information 7 Mandatory 8 Conditional Trip Information 4 Mandatory 2 Conditional 52 Mandatory 62 Conditional 114 Total 14

Preferred Manifest Data Elements Equipment Information 5 Conditional Crew / Proximity Card 0 Conveyance Information 1 Mandatory Trip Information 2 Mandatory Shipment Information 7 Mandatory 3 Conditional C-TPAT 10 Mandatory 08 Conditional 18 Total Carrier/Importer 15

Automated Truck Manifest Data Elements and Messages Release 4 Kiran Gowda, eCP Customs and Border Protection Modernization New World, New Tools 16

Draft EDI Messages Posted on CBP Web Site www.cbp.gov Trade Support Network ACE EDI Message Drafts 17

Create Shipments or Complete Manifest 18

Create Trip Message 19

Trip Departure and Submit Message 20

CBP ACE Truck Manifest X.12 Transmission One Step Process SHIPMENT Truck Carrier INFO 309 w Original Shipment and Trip data Functional Acknowledgment. Accept Reject Conveyance Arrival Draft Status Release or Hold. In-bond Authorized Optional receipt 997 997 Flow one 355 350 350 CBP/ACE/ABI Broker Entry Package may be filed Entry INFO INVOICE INFO Broker Checks ABI-Cargo Selectivity results U.S. Entry Filers 21

Flow two CBP ACE Truck Manifest X.12 Transmission Multi Step Process SHIPMENT Truck Carrier INFO 309 p 358 Preliminary Functional AcknowShipment ledgment. data Optional (FN) 997 Accept Reject (AR) Truck Trip Draft 353 FN AR Trip Departure Submit FN AR Conveyance Arrival Status Release or Hold. In-bond Authorized 355 997 355 997 355 350 350 CBP/ACE/ABI Broker Entry Package may be filed Entry Information INVOICE INFO Broker Checks ABI-Cargo Selectivity results 22 U.S. Entry Filers

Manifest Filing Using Portal Create Shipment Create Manifest Cancel Trip And Cancel Shipments Link Shipment To Trip Cancel Trip And De-link Shipments De-link Shipment From Trip Carrier Delete Dormant Manifest Cancel Shipments Status Checking In –Bond Arrival 23

Create Shipments or Complete Manifests 24 Conceptual Design – To be used for discussion only – Not necessarily representative of UI Design

Create Shipments 25 Conceptual Design – To be used for discussion only – Not necessarily representative of UI Design

Create Trip 26 Conceptual Design – To be used for discussion only – Not necessarily representative of UI

View Results of Release 27 Conceptual Design – To be used for discussion only – Not necessarily representative of UI Design

Trade Workshops Trade involvement – April 28 & 29 - Release 4 Workshop July 8 & 9 - American Trucking Association Release 4 EDI Workshop Trade Software Integration Subcommittee August 4 - Truck Manifest August 7 - XML August 14 - Communications 28

April Release 4 Workshop Workshop was on April 28 & 29, at eCP’s Tyson Corner office with 50 people in attendance 15 Truck carrier representatives Full truck load, Less than truck load small parcel carriers 1 Importer 7 Software developers 3 Trade Association representatives American Trucking Association Association of American Railroads 6 Customs and Border Protection representatives Office of Field Operations Office of Information Technology 18 eCustoms Partnership representatives Transactions, External Message Handling 29

July ATA EDI Workshop Workshop was on July 8 & 9 at the American Trucking Association’s (ATA) headquarters in Alexandria, Virginia. 32 people were in attendance 18 representatives from carriers Full truck load Less than truck load Small parcel carriers 3 CBP Office of Field Operations Office of Information Technology 6 eCP Transactions External Message Handling 2 Trade Associations American Trucking Association Association of American Railroads 30

Trade Software Integration Sub-Committee (TSIS) Sub-Committee under the Transition Committee Members from 20 Software developers 13 Customs brokers 10 Carrier representatives 03 Importer representatives 02 Trade Association representatives Conference calls July 14 Kick-off July 23 Periodic Payment Aug 04 Truck Manifest Aug 07 XML Aug 14 Communications TBD Accounts 31

Participation of Large Carriers Release 4 Michael Richardson, UPS Customs and Border Protection Modernization New World, New Tools 32

UPS: How Large Carriers may Participate in ACE Must evaluate your individual business practices to determine best method of communicating to ACE Possible options are Direct EDI Link Combination of EDI and ACE Portal for submission Utilize Account Portal to register repetitive elements 33

UPS: How Large Carriers may Participate in ACE (cont.) Direct EDI Link All cargo, crewmember, equipment, conveyance data is collected and sent together to ACE: Cargo Conveyance Crew Equipment ACE ACE 34

UPS: How Large Carriers may Participate in ACE (cont.) Direct EDI Link Various groups within company provide their portion of the data: Conveyance Crew ACE ACE Equipment Cargo 35

UPS: How Large Carriers may Participate in ACE (cont.) Combination Direct EDI Link and ACE Portal Cargo EDI EDI ACE ACE Conveyance Crew Equipment ACE ACEPortal Portal 36

UPS: How Large Carriers may Participate in ACE (cont.) Maximize functionality of ACE Portal Populate repetitive elements in Account profile Only transmit on transactional basis one “key” element to associate to elements already residing in ACE Example: In ACE portal, populate all required elements for Trailers (equipment) you plan to cross border Transmit one of previously populated elements. One “key” element associates to residing data elements completing manifesting requirement Some Benefits: Transmit fewer items on a transactional basis Person entering data does not have to know all required elements or how to obtain them. In this case, they may only have to be trained to input “trailer number”. Remaining data elements will be populated behind the scenes 37

Participation of Smaller Carriers Release 4 Steven McQueary, Brown Line Inc. Customs and Border Protection Modernization New World, New Tools 38

Small Carriers have Three Options for Submitting Electronic Manifest Web Portal Software Vendor Dial-up Systems Dot Com Vendor Service Providers 39

How We Plan to Proceed Assess our operation and business procedures Encourage all our accounts to become C-TPAT Investigate all three options for filing electronic manifest 40

Visit the Modernization & ACE site on www.cbp.gov or write us at: [email protected] Customs and Border Protection Modernization New World, New Tools 41

How We Plan to Proceed Assess our operation and business procedures Encourage all our accounts to become C-TPAT Investigate all three options for filing electronic manifest 42