Substantive Change – Level of Degree Workshop NATA – Houston, TX

Substantive Change – Level of Degree Workshop NATA – Houston, TX June 26, 2017 UPDATE FEBRUARY 2020

Objectives Overview of Substantive Change process Process and Procedures Notification of Intent Writing Mini Self-Study Substantive Change Standards Review Process

Purpose Designed for Professional and Post-Professional Degree Programs that are mid‐accreditation cycle Wish to voluntarily change the level of the degree without completing an entire self-study

Terms Substantive Change Document Mini Self-Study Application for Degree Change Transition Document Notification of Intent

Things to consider Once degree change is approved, students cannot be admitted to the professional undergraduate program or post-professional graduate program May have both levels of students at the same time Do not have to have professional graduate or postprofessional doctoral students enrolled at time of submission Inactive Status (up to 2 years, per CAATE P&P)

Things to consider BOC Pass rate % comes with professional program when they complete substantive change BOC pass rate % starts over if a program Voluntary Withdraws and begins a new post-baccalaureate professional program

Things to consider Commission views program as one accredited program that is changing the degree of the program.

Things to consider Initial graduate program Initial undergraduate program must submit self-study no later than July 1, 2018 Voluntarily withdraw baccalaureate program If a program voluntarily withdraws their accreditation, the program may not submit intent to start a new program while students are still in teach-out

Eligibility Available to programs that are in their accreditation cycle and are in good standing May have a progress report May be “inactive” NOT on probation except for Standard 11(professional programs)

w/Comprehensive Review Coinciding Substantive Change Process and Comprehensive Program Review (April 23, 2014 Release) Early comprehensive review – no more than 2 years Delay comprehensive review – will not be granted All requests subject to availability of Commission resources

Fees Invoiced after submitting the Notification of Intent ( 3000) Focused site visit (only if needed) ( 3000) Substantive Change Fee w/ Comprehensive Review { 1500 (plus 5000 for Comprehensive Review)}

Reminder After review of materials, the CAATE may deem that an on-site visit is necessary to ensure compliance with the Standards. If an on-site review is required, the institution will be charged a site visit fee of an additional 3000 ( 6000 total) to cover expenses associated with the site visit.

Notification of Intent (NOI) uploaded in Subs Chg Tab Exit Conference with SV Team Mini Self-Study submitted to Review Committee NOI submitted and reviewed by CAATE Office Site Visitors assigned and Mini Self-Study reviewed (8 to 10 weeks) Rejoinder will be requested for NC's and sent back for review Program will be invoiced electronically Mini Self-Study will open up in eAccred once payment is recieved Process takes 5 to 8 months for acccreditation decision to be made

Notification of Intent (NOI) Institution approval was granted for the post baccalaureate degree in athletic training State approval was granted for the post-baccalaureate degree in athletic training Alternatively, if state approval is not required, program must have appropriate documentation stating approval is not needed Regional accreditor approval was granted for the postbaccalaureate degree in athletic training Alternatively, if regional accreditor is not required, program must have appropriate documentation stating regional accreditor approval is not needed

Subs Chg Review Cycles Notification of Intent Due Dates – (see table on next page) Approximately 15 spots per cycle Secure spot with NOI submission via Substantive Change Number of spots does not include those transitioning simultaneously with comprehensive review Mini Self-Study (SS) Due Dates correspond with NOI Due Dates

Intent Due Mini Self-Study Due February 1 April 1 June 1 August 1 October 1 December 1 December 1 February 1 Subs Change with Comprehensive Review Same deadline as Self-Study May 1 July 1

eAccreditation - NOI

Number of Standards Standards were scrutinized for those that should be different with change in level of degree

Professional Degree Standards (11/94) Program Delivery: 9, 10, 12, 14 Institutional and Organization Administration: 19, 20, 24K only, 28, 37, 39, 41 Curricular Content: 55-94 (via Curricular Content Table)

Post- Professional Graduate Degree Programs (18/83) Sponsorship 1 Institutional Accreditation 3 Degree in Athletic Training Outcomes 8 Consistent with Mission 9 Plan 12 Comprehensive Assessment Plan 13 Ongoing and Regular Assessment 14 Assessment Measures 55 56 60 Program Delivery-Advanced Clinical Practice Program Delivery-Assessment of Student Achievement Financial Resources Program Delivery-Resources Facilities & Instructional Resources 61 Facilities & Instructional Resources Operational Policies & Fair Practices 70 Advertised Costs Program Description & Requirements Personnel (none) 72 Program Description Program Delivery 74 Curriculum and Course Sequence 41 Program Delivery-Core Competencies 75 Program Requirements 42 Program Delivery-Syllabi Program Delivery-Opportunity for Scholarly Experiences 51 Student Records (none)

Standards Instruction Must provide evidence May provide galley or mock documentation Syllabi must have appropriate requirements

Substantive Change Review Process Prior to Reviewing the Self-study The CAATE Office will assign a SV Team to review a mini self-study. Program confirms SV Team. An email will be sent to the SV Team identifying the program and all program contact information. Each site visitor will need to accept his/her assignment in eAccreditation. Within one week of receiving the SV assignment, the SV chair must make contact with the program and all team members. Access to the mini self-study will be available via eAccreditation for review once all team members have accepted their assignments.

Substantive Change Review Process Review of Self-study Each member of the SV Team will be provided access via eAccreditation to the mini self-study and is responsible for reviewing the materials independently. The review of the mini self-study should be completed 8-10 weeks after receiving the assignment.

Substantive Change Review Process If needed, the SV Chair should contact the Program Director and request any additional materials he/she feels is required to clarify areas of question in the Standards. This is done by reopening the Standards that require additional information in eAccreditation. When reviewing the self-study, attempt to determine the degree of compliance/non-compliance with the Standards. Additionally, it may be helpful to start completing Introduction/Brief History and Strengths sections of the Site Visit Report.

Substantive Change Review Process There should be on going communication between the SV Chair and the PD. The SV Chair should contact the Program Director by the date indicated within the Site Visit assignment letter. After review of materials, the CAATE may deem that an on-site visit is necessary to ensure compliance with the Standards.

Substantive Change Review Process Initial Meeting Initial conference call may take place with SV Team and PD. Other administrators may want to be a part of this optional meeting. The SV Team should introduce themselves and share an overview of the substantive change level of degree review process.

Substantive Change Review Process Must Have an Exit Conference The Exit Conference is intended to provide the program representatives with an initial summary of the SVers findings.

Substantive Change Review Process Prior to the Exit Conference, the SV Team should provide the Program Director a forewarning of potential concerns and/or noncompliances. This open communication assures mutual understanding of the various concerns and avoids the possibility of inaccurately presenting information. The sponsoring institution determines who may attend the Exit Conference. It is appropriate for institutional administration, and clinical representatives to attend.

Substantive Change Review Process At the Exit Conference, the preliminary findings related to the Standards will be presented. The SV Team will provide a description of programmatic strengths, non-compliance(s) with the Standards, and recommendations that may strengthen the program.

Substantive Change Review Process The SV team does not make accreditation recommendations nor do they provide specifics related to rectifying non-compliances.

Substantive Change Review Process Writing the Substantive Change Level of Degree SVR The SVR is a confidential report that is completed jointly by members of the SV Team. The SV Chair is responsible for submission of the report to the CAATE within one (1) week following the visit via eAccred.

Substantive Change Review Process Site Visit Report Introduction/Brief History should include where the program is housed within the university/college structure; when the program received initial accreditation and any additional background that may be relevant to understanding the mission and goals of the program. Strengths of the program should be a numerical list of statements that reflect the positive aspects of the program. Recommendations are not designed to replace compliance with the Standards. A program must demonstrate compliance with a Standard first; recommendations should only serve to strengthen the academic program.

Final Thoughts The substantive change application does not extend continuing accreditation past the original comprehensive review date. Application for a substantive change does not guarantee the change will be approved by the Commission.

Questions [email protected] 512-733-9700