Strengthening of the Monitoring and Evaluation system for FTPP/FTTP in

Strengthening of the Monitoring and Evaluation system for FTPP/FTTP in FAO /SEC 1 December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

Key Issues Revised Programmatic and Regional Approach for implementation of FTPP/FTFP II Results Based Management More robust Monitoring and Evaluation System Roles and responsibilities / Participatory approach in M&E 2 December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

Revised Programmatic and Regional Approach for implementation of FTPP/FTFP II FAO SEC will move from country based project approach to region based program approach More emphasis will be given on alignment with SDGs, sustainable development and climate resilience Regional Context analysis and Situation analysis on a country level will be conducted Participatory approach will be ensured with involvement of all stakeholders especially on the National Level: Donor, FAO HQ, FAO SEC, FAO country Officers, Recipient Governments, Local NGOs, Beneficiaries, etc. Revised Operational Framework will be used December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan 3

RBM Life Cycle Participation of FAO, Donor, Recipient Countries 4 December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

Key RBM principles Accountability Recipient Governments, FAO SEC, FAO Country Offices, Implementing partners on a country level, etc. National Ownership National Governments as a prime recipients of assistance will lead the processes on a national level Inclusiveness and Participation All stakeholders will be involved starting from local communities to National governments and FAO SEC. Government focal points will be appointed and will facilitate the Project Steering Committees December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan 5

Rationale for a robust M&E system Improve management of FTTP/FTFP program to ensure optimum use of funds and other resources; Learn from experience so as to improve the relevance, methods and outcomes of program; Strengthen the capacity of recipient government agencies; Meet the requirements of donors to see whether their resources are being used effectively, efficiently and for agreed upon objectives; Provide information to enhance advocacy for policies, programmes and resources,. that contribute to sustainable development. December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan 6

Monitoring and Evaluation System and linkages The Program Strategy Basis for mu tu a Basis for lr efi ne me nt (what will be achieved and how it will be achieved) Continual refinement The M&E System Developing the M&E System Gathering and Managing Information Reflecting Critically to Improve Action information Detailed Operational Plan implementation fie ld d ata Project Outputs, Outcomes and Impacts 7 Communicating and Reporting Results Improvements through M&E

Action points for implementation of the M&E system Identification of key elements to monitor and evaluate at all levels; Identification of SMART indicators: Impact/Outcome level (i.e. 5 priority areas for FTPP and 9 priority areas for FTFP Output level Based on the Results Matrix develop an M&E Framework together with action plans for data collection and analysis, communicating and reporting findings. 8 December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan

Key elements of M&E Framework Expected Results (Outcomes & Outputs) Indicators (with Baselines & Indicative Targets) Source of Information /Data Collection methods Time / Schedule and Frequency Responsibilities Means of Verification: Data Source and Type Resources December 2015 FTPP/FTFP Workshop, Bishkek, Kyrgyzstan 9

Monitoring Evaluation Frequency Regular (e.g. monthly, quarterly) Episodic, mid-term, final Main action Oversight Assessment Basic purpose Improve efficiency and adjust work plan Improve effectiveness, impact and future programming Focus Inputs, outputs, process outcomes, work plans Effectiveness, relevance, impact, cost effectiveness, sustainability Information sources Field observations, progress reports, rapid assessment, routine statistics Same, plus surveys and studies Undertaken by Managers, FAORs, AFAORs, SEC program specialists, technical officers, government officials (ministry focal points) Same plus external evaluators. FAORs, SEC, Governments, Donor FAORs, SEC, Donor, Governments Reporting to 10

Roles and Responsibilities Government of Turkey, Directors of Departments- Overall Coordination of the Program and Evaluation Program Steering Committee – Program Level Management Technical Review Committee – Technical guidance and project design Program Management Unit – Support to Program Management FAOR/AFAORs – National Program Management and Coordination/Monitoring National Program Coordinators- Direct implementation and monitoring of the Programs National Governments Focal Points- National Coordination of the Programs/Monitoring 11 .

Implementation modality The Programs will be developed on a regional level and will have a long term impact for the whole region Key Players: Government of Turkey(Heads of relevant departments), SEC Program Management Unit, SEC Technical Officers, FAORs, National Governments Implementation and Monitoring of the program will be done on the National level by FAO country offices in cooperation with National Governments Key Players: National Governments(Focal points), FAORs, AFAORs, Project Managers. 12

Thank you Food and Agriculture Organization of the United Nations (FAO) Sub-regional Office for Central Asia (FAOSEC) http://www.fao.org/europe/en/