Security Cooperation Enterprise Solution (SCES) Program Overview

Security Cooperation Enterprise Solution (SCES) Program Overview for Supply & SDR Process Review Committees 28-29 April 2015

Agenda SCES Program Overview SCES CONOP and System Partners (SV-1) SCES Increment 1 Schedule Use of DLMS SDR Process 2

SCES Mission, Objectives and Capability Mission Improve the speed & agility of FMS case execution processes, accessibility & transparency of information for USG and Foreign Customers; drive to cost efficiencies through potential savings in labor and IT costs in FMS case execution. Objectives Capability/Improvements Improving the ability to standardize business processes, controls and data structures Applying flexible technology to support a dynamic business environment Leverage capabilities provided by the Department ERPs Transparency in case execution data Agile and efficient business process for case execution Compliance with Federal/DoD standards Improved effectiveness in customer service and support 3

What are the Architectural Components of SCES? Security Cooperation Information Portal (SCIP) – Provides Single Sign-on Solution transparent to users – New SCES Community established Enterprise Resource Planning (ERP) – Provides logistics and financial management capabilities needed for the execution of FMS, BPC, and Lease cases – Implemented using Oracle e-Business Suite (R12) – Accessible by USG only Data Management & Reporting Solution (DMRS) – Analytics and reporting using an integrated database (Ab Initio) with data from SCES ERP and other DoD/MILDEP systems – Implemented using dashboards (QlikView) and reports (SSRS) – Accessible by USG and International Customers 4

Navy ERP, DLA-EBS, STARS-FL) Sales Order Fulfillment MIPR Acceptance Create Reimbursable MIPR Commit Funds Create Sales Order Billing Collection DCAS MIPR Accepted Obligate Funds Receipt/ Acceptance Goods/ Services Receive Source of Supply Bill Record A/P Disburse Funds Reimburse Supplier Procure to Pay Process for Reimbursable Portal Function Single Sign-on Customer Bill Reimbursable Establish CASE WBS Structure Establish Payment Schedule Establish Sales Agreement Receive Cash Distribute Budget Calculate/ Record Surcharges Financial Logistics Acquisition Reporting Data Contract Procurement Procure to Pay Process for Contract Procurement Create Direct Cite MIPR Commit Funds Create Sales Order Direct Cite MIPR or Other Funding Document MIPR or Funding Document Acceptance or Acknowledgement RCP Acceptance v Sourcing/ Contracting Confirming on Contract Contract Owner (Can be Obligate Funds Contract Obligating Information SPS Receipt/ Acceptance Goods/ Services Receive Contractor Bill Record A/P Disburse Funds Pay Contractor Pre-Validation Expenditure Authority Reporting Dashboards External Legal Financial Reports SCES DMRS ALL USERS LOA – Case Logistics and Financial Data Reimbursable MIPR DSAMS Fulfillment Data Case Logistics/ Financial Data SCES ERP – ALL USERS/ORGANIZATIONS Reimbursable and Contract Procurement AccountingSCES System forCONOPS Reimbursable Supplier (i.e. DCAS Invoice MOCAS or ONE PAY WAWF Shipping or Receipt/Delivery Shipping or Receipt/Delivery 5 5 EXTERNAL VEND DFAS/DLA Enterprise Systems

SCES To-BE Environment SV-1 6

SCES Integration with DoD Partner Systems SCES has established integration with multiple System Partners for deployment of Navy. Other Services will leverage this System Partner integration, reducing development costs WAWF DDRS Security Cooperation Enterprise Solution (SCES) DLATS DCAS APVM COBRA WebRoR Navy ERP (DEAMS) DSAMS DSAMS-TM SAM DSCA1200 FLIS SCIP 2 DB (SCMS) SAMIS/PROS Leverage for Army SCIP IAM GEX Navy Specific DLA Doc Services SAM COBRA Computer Optimized Batch Reconciliation Application DSAMS-TM DSAMS – Training Module SAMIS/PROS System for Awards Management Security Assistance Mgmt Information System/Parts and Repair Ordering System DCAS Defense Cash Accountability System DSCA1200 FMS Congress Reporting Tool SCIP Security Cooperation Information Portal DDRS Defense Departmental Reporting System FLIS Federal Logistics Information System WebRoR Web Repair of Repairables GEX Global Exchange Services WAWF Wide Area Work Flow APVM Accounting Pre-Validation Module DLATS DLA Transaction Services DSAMS Defense Security Assistance Mgmt System 7

NOW SCES Program Increment 1 Roll Out LFD Increment 1 Milestones and Events Tri-Service Design 6 mths Jul-16 Apr-16 Jan-16 Oct-15 Jul-15 FY16 Apr-15 Jan-15 Oct-14 Jul-14 FY15 Apr-14 Jan-14 Oct-13 FY14 Jul-13 Apr-13 Jan-13 Oct-12 FY13 Jul-12 Apr-12 SCES Program Schedule Jan-12 FY12 FDD Blueprint 33 mths Navy Reimbursables & Contract Procurement Design Build DT OT Sunset Legacy Case Execution Capability Limited Fielding Decision (LFD) – Mid-May 2015* Fielding of capability for executing “new” Navy cases in SCES – Mid-June 2015* Full Deployment Decision (FDD) – October 2015* All Navy Cases (New and Existing/Open) executed in SCES Note: The Department of the Navy (including the USCG and USMC), DFAS, DSCA, and International Customers are part of Increment 1 *dates may change upon delegation of MDA 8

DLMS & FMS Unique Transactions View (Increment 1) FMS Customer (MILSTRIP via ILCS Translated by DLA Transaction Services) SDR Master XDM 8-9 Skeleton SDR XDN A-J PROS Order XDN 0-9 Shipment Status 856S Supply Status 870S 869F Follow-up 869A -------------------------------------- Seller----------------------------------------- -------------------------------------- Seller----------------------------------------- DoD ICP/Depot (MilDep/Agency ERP) -------------------------------------- Buyer ---------------------------------------- (P2P Contracts with Vendors for Supplies) (Supplies From Vendors) -------------------------------------- Seller----------------------------------------- Vendor/Source of Supply * All transactions brokered through DLA Transaction Services SDR Reply 842AR SDR 842AW Adjustment Response 812L Adjustment Request 812R Logistics Bill 810L Shipment Status 856S Supply Status 870S 869F Follow-up 869A Follow-up -------------------------------------- Buyer ---------------------------------------- Cancellation Request 869C Modification 511M 511R Requisition SCES (Navy ILCO) Follow-up Cancellation Request 869C 511M Modification 511R Requisition -------------------------------------- Buyer ---------------------------------------- WEBSDR

SCES DLMS Implementation Features Ab Initio middleware to communicate all EDI between DLA Transaction Services and SCES ERP New Navy DODAAC, RIC, Distribution Code, Fund Code for SCES DSAMS/MISIL Y-Gate to support interim state routing of Customer initiated transactions to SCES Use of DLA Transaction Services to translate between MILSTRIP and DLMS for Navy PROS Process NATEC migration to use DLMS for Navy Publications – PDC to document the process Interface SCES ERP with WEBSDR – PDC to document new interface with SCES 10

SCES Increment 1 DLMS Routing USG (ERP User) SAMIS / PROS MILSTRIP / XD SCES (ERP & DMRS) RQN & SDR Extracted Masters SCIP DLMS/XD Sources of Supply DLMS or MILSTRIP Includes NATEC for Pubs DLA Transaction Services DLMS Translate MILSTRIP/XD ILCS MILSTRIP/XD MILSTRIP/XD MILSTRIP to DLMS translation done by DLA TS for SCES XD formats passed through to SCES for internal translation Orders entered as done today in SCIP through Case Information Community (Batch/Online) but routed to DLA TS then to SCES Order status available in DMRS and also pushed to SCIP for visibility Orders can also be entered by USG directly into SCES ERP FMS Purchaser 11

Y-Gate DLMS Routing (New Cases) (Customer Documents) 1 DSAMS (Cases) Existing Navy Cases MISIL (Orders) New Cases indicator DSAMS Batch Process New Navy Cases All Cases New Cases List 2 SCIP MILSTRIP / XD for Existing Navy Cases 4 All MILSTRIP/ XD 5 Filter on Case MISIL Batch Process MILSTRIP / XD 3 MILSTRIP / XD 4 MILSTRIP / XD for New Navy Cases SCES Program RQN/SDR Entry New Cases Lookup Table SCIP Inputs DLA Transaction Services DLMS Translate ILCS DAMES Inputs FMS Purchaser 6 MILSTRIP/XD 3 12 DLMS / XD for New Navy Cases

13

SDR Data Elements (Increment 1) Implementing mandatory data elements required for 842 and 842 A/R including for: – Core elements to capture SF364 data for security assistance – Incorrect Item elements – All LQ codes Optional elements to be considered in SCES future increments – – – – – Elements for Discrepancy Code Q SDRs Carrier Tracking reference numbers Contract Segment elements PWK Segment (Attachments) Missing item/component references within NCD loop 14

SCES Points of Contact For further questions and comments, please contact: Claire Evans Program Manager [email protected] 703-647-0229 Blackberry Julianne Kerr Deputy Program Manager [email protected] 571-372-3422 Mike Hooper SCES PMO Support [email protected] 703- 851-3377 15