Regional Extension Center Take Advantage of a Federally Funded Program

Regional Extension Center Take Advantage of a Federally Funded Program to Help You Choose the Right Electronic Health Record Fall 2010 1

CRISP Background CRISP began as a conversation between Erickson Retirement Communities, Johns Hopkins Medicine, MedStar Health, and UMMS in 2006 Participants collaborated on several pilot projects, and partnered with the MHCC to create a comprehensive plan for a statewide HIE In 2009 CRISP was incorporated as a not-for-profit membership organization, with the intention of building a statewide HIE, chartered to serve all Maryland providers and patients On April 6, 2010 - CRISP received notice of grant award from ONC to becomes Maryland’s REC 2

The Challenge Nationally Nationally, EHR Adoption rates are very low, particularly in small practice settings Burke-Beebe, S. and Higgins, A., Assessing EMR Adoption & Implementation in Physician Small Office Settings, 2005. 3

Maryland EHR Adoption In Maryland: – 13,794 physicians in active practice in 7,907 practices – 5,035 primary care physicians in 2,325 practices – 88% of practice have ten or fewer providers – Physician EHR adoption 20%, but many lack computerized physician order entry (CPOE), clinical decision support (CDS), ePrescribing, electronic results receipt 4 http://mhcc.maryland.gov/electronichealth/hiestateplan/hit state plan 060910.pdf

CRISP Regional Extension Center 5

CRISP REC Goals 1. To broaden the base of EHR adoption throughout Maryland 2. To help providers achieve Stage 1 of Meaningful Use 3. To get providers connected to the Statewide HIE 6

Adopt, Adapt, Advance “CRISP’s Regional Extension Center brings highly qualified IT organizations, called Management Service Organizations (MSOs) , into the Maryland marketplace to assist providers adopt electronic health record(EHRs), achieve meaningful use and realize your Medicare or Medicaid Incentives” - Daniel Wilt, Program Director 7

CRISP REC Background April 6, 2010 - CRISP receives grant award for 5.5M from Office of the National Coordinator(ONC) to become Maryland’s REC CRISP REC to assist 1,000 primary care providers with adopting EHR and achieving Stage 1 of meaningful use Education and Outreach - CRISP, in partnership with MedChi (a sub-recipient of the grant), will provide relevant educational seminars and CME events to providers 8

How Does The REC Help? For providers that are eligible, the REC program provides free technical assistance A consultant in your office to help you transition to EHR and connect to the HIE www.crisphealth.org - an online resource to help Maryland providers Adopt, Adapt & Advance 9

Who Is Eligible For Free Services? Licensed clinicians with prescriptive privileges (MD, DO, CNMW, NP, PA) in the following settings: – Private physician practice of 10 or fewer – Family Practice, Adolescent Medicine, General Practice, Internal Medicine, OB, GYN, Pediatrics, Geriatrics – Non-profit primary care clinics including community health centers and rural health clinics – Ambulatory care clinics associated with public, rural, and critical access hospitals. 10

MSOs – A Provider’s Ally Maryland providers have a new ally to help them Adopt, Adapt, and Advance Management Service Organizations (MSOs) More than just an EHR vendor: – State Designated by the Maryland Health Care Commission – Roots in Maryland – Knowledgeable, local resources – Well-versed in a variety of EHR technologies 11

MSO Service Offerings Education – Effective strategies and practices to implement, and “meaningfully use” certified EHR technology – Meaningful use and guidance on incentives Implementation and Project Management – Project management support – Individualized and on-site coaching, consultation and troubleshooting Practice and Workflow Redesign – Support for transitioning from paper-based workflows to electronic workflows – Optimizing workflows to get the most benefit from the EHR 12

MSO Service Offerings Implementation of Privacy and Security Best Practices – Help understanding and implementing HIPAA best practices Progress Towards Meaningful Use – Understand meaningful use requirements – Reviewing the utilization of the EHRs – Provide appropriate feedback and support to improve utilization CRISP Health Information Exchange (HIE) Connectivity – Work with providers and EHR vendors to help you get connected with the statewide HIE infrastructure 13

Other MSO Service Offerings Other MSO Service Offerings (non-REC): – – – – – – – – – Practice and Revenue Cycle Management Personal Health Records Automated patient messaging EHR financing options Computer installation and maintenance Network services Data backup services Website development Many others 14

Why Go With An MSO? Because the CRISP REC ONLY works with MSOs, providers can feel confident that they are partnering with a company that has been vetted by both the MHCC and by CRISP "My practice implemented our EHR on our own in 2005 - if I had access to the discounted technical assistance services that CRISP is offering today, our practice would be much further along in using our system to its' full potential, and to achieving meaningful use." -- Dr. Jesse Sadikman, M.D. 15

Milestones For MSOs Milestones established to ensure delivery of REC services: 1. Signed “provider acknowledgement” that you are receiving REC services from an MSO 2. Demonstrated go-live on a meaningful use-certified EHR, to include ePrescribing and the ability to generate quality reports 3. Demonstrated achievement of Stage 1 of meaningful use 16

MSOs Partnering With CRISP Erickson IT 17

Some Of Our EHRs 18

CRISP Online Resources Available at www.crisphealth.org: Listing of MSOs and their service offerings Strategies to consider when with choosing an EHR product that meets your unique needs Tutorial on Health Information Exchange (HIE) and getting connected Help with interpreting meaningful use requirements Relevant news and case studies MedChi educational event calendar 19

CRISP Launches Updated Web Site 20

Upcoming MedChi HIT CME Events MedChi Healthcare Information Technology CME Events Date Host CME November 19th All Day Montgomery County Medical Society 8.0 For more information on these and other events, please visit www.crisphealth.org or www.medchi.org 21

The Time is NOW! Extension you to an and The CRISP Regional Center is here to direct MSO that can assist you your practice to Adopt, Adapt, and Advance For help with choosing an MSO, getting connected to the HIE, and obtaining more information on meaningful use and incentives, e-mail [email protected] or call 1.877.95.CRISP(27477). GET STARTED TODAY! Federal funding for the REC is provided through the Office of the National Coordinator for Health Information Technology (ONC) and the Department of Health and Human Services under grant number 90RC0059/01 22

What is HIE? Technology that enables the real-time transfer of patient information from one treating provider to another Ensures the proper delivery of the right data to the right place at the right time Methods for uniquely identifying individual patients and clinicians across facilities, IDNs, counties, and statewide Controls for privacy and security, including patient optout No central repository of clinical data – information remains with the treating provider and only flows when there is authorization and a demonstrated clinical need 23

Why Exchange Data Electronically? More complete view of patient – Better information and the ability to spend more time treating patients translate to better patient care Improves office efficiency – Less time spent manually locating records or logging into other data sources Enhanced reimbursement – Electronic patient records and e-prescribing will soon be federally mandated Coordination of care – Furthers the high standards for quality and cooperation in Maryland’s medical community 24

Types of Data In the HIE Demographics Discharge summaries Progress notes Immunizations Problem lists Laboratory data Medications Vital signs Radiology reports Prescription information 25

HIE Benefits For Your Practice See test results and images as soon as they are available, even from many out of network labs and radiology centers Avoid delays in obtaining records on referred cases and uncertainties in relying on a patient’s verbal case history Speed communication between your office and pharmacies with reduced risk of error Minimal training or changes to existing workflows, whether practice is paper-based or electronic 26

Data Is Private And Secure The same HIPAA safeguards that apply to paper-based information apply to HIE Electronic patient information is not susceptible to physical risks such as theft, mishandling, and physical damage The HIE technology offers new tools for patient privacy—encryption, password protection, the ability to track every viewer, and other safeguards that protect patient information The exchange is not a new database for patient information, but rather a tool that enables communication between providers Access to the exchange is audited to ensure appropriate patient protection Patients will have the ability to opt out of the exchange for any reason 27

Questions? 28