RECORDS AND REGISTRATION FOR DEPARTMENT CHAIRS

RECORDS AND REGISTRATION FOR DEPARTMENT CHAIRS

TOPICS Prerequisites Academic Misconduct Registration Restrictions Grading Registration Overrides Suspension Processing Waitlists DIS Course Titles Enrollment Capacity Management Faculty Alpha List Course Descriptions Review SIS Reports FERPA First Day Non-attendance Late Registration Administrative Drop for Nonpayment Course Withdrawal Limits *NEW* Petitions and Forms

PREREQUISITES New prerequisites and prerequisite changes should be completed prior to registration period Can choose to NOT check a prerequisite but formal removal requires APC E-mail to Records Dropping for lack of prerequisites after end of term Report/E-mails to Records

REGISTRATION RESTRICTIONS College, Department, Field of Study, Class, Level, Degree, Program Student Attribute – currently Honors sections only Use as few as possible to avoid multiple registration add errors Advising directors can adjust sections; contact Records for catalog updates Special Approval – Department or Advisor

REGISTRATION OVERRIDES SFASRPO – Student Registration Permit-Override Pre-req, time, spec appr, level, class, college, program, duplicates, field Can give override by Course or CRN User N number is recorded Student Schedule at bottom of form

REGISTRATION OVERRIDES

WAITLISTS Automatic job runs on even hours through 4th day of add/drop Only Chairs initiate waitlist moves on final add/drop day Drops from the waitlist occur after add/drop ends – save your list of waitlisted students

WAITLISTS UNF Administrative Applications Course Enrollment Select Term and Department, then click Select

WAITLISTS

WAITLISTS Student receives e-mail notification automatically

ENROLLMENT CAPACITY MANAGEMENT UNF Administrative Applications Course Enrollment Department Browse Change Enrollment and Waitlist Caps up to room capacity by clicking on caps Contact college scheduler if new room is needed to accommodate enrollment cap increase

ENROLLMENT CAPACITY MANAGEMENT Enrollment drop down menu up to room capacity Waitlist drop down menu up to 100

FIRST DAY NON-ATTENDANCE Send drop requests to Records during add/drop week Records will drop student and leave note in Advising History Departments e-mail students who have been dropped

LATE REGISTRATION Through third week of the semester 100 late registration fee 100 late payment fee Must confirm fire code adherence

ADMINISTRATIVE DROP FOR NON-PAYMENT Any financial transaction prevents an administrative drop for non-payment Students MUST drop and not rely on administrative drop for non-payment Reinstatement - 100 re-registration fee

NEW COURSE WITHDRAWAL LIMITS Degree-seeking and non-degree seeking undergraduate students (including post-bac) are limited to the following: Three (3) withdrawals for 1000/2000 level courses Three (3) withdrawals for 3000 level or higher courses Medical withdrawals, withdrawals for military service, etc are excluded from withdrawal limit WP and WF grades count in withdrawal total Effective for courses taken Fall 2013 or later; courses taken Summer 2013 and earlier DO NOT count in the total No withdrawal limit for graduate students

WITHDRAWAL SCREEN FOR STUDENTS

PETITIONS AND FORMS Late Registration currently under revision*** Request for Course Transfer Waiver of University Policy Request for Withdrawal After the Deadline Grade Forgiveness Term Forgiveness ***All forms/petitions

ACADEMIC MISCONDUCT Unforgivable F (Punitive F) “FA” grade on transcript Cannot use grade forgiveness

GRADING Grading deadline is the second business day after the end of the term – Tuesday – 10am Grades not submitted by deadline are “NR” Late grades are submitted via Change of Grade by instructor – sent to chair queue for final approval Failing and Incomplete grades – Last Date of Attendance required Missing grades

GRADING Faculty & Advisor s Menu Incomplete Grade Tracking ***Will NOT update final grade immediately – MUST submit Change of Grade*** Students are not allowed to re-register for a course in which an Incomplete grade currently stands. Once the Incomplete is resolved, the student can re-register.

GRADING Faculty & Advisors Menu Change of Grade Choose Term and click Select Click on CRN Select new grade in drop down menu, enter Reason, and click on Update at bottom of screen

GRADING UNF Administrative Applications Course Enrollment Grade Change Review Review and approve submitted grade changes – including Incompletes Automatically updates Banner Academic Standing will be updated the following week (if applicable)

SUSPENSION PROCESSING Self-Service suspension decisions Students dropped from future term E-mail notification Additional communication from advising units Must sit out one semester before returning

SUSPENSION PROCESSING UNF Administrative Applications Student Information Suspension Processing

SUSPENSION PROCESSING Click View to see: Student’s program Current term’s schedule Future term’s schedule GPA information Prior academic standings

DIS COURSE TITLES May be submitted at any time during the semester Contact Records for access Student will be updated after term has rolled to history

DIS COURSE TITLES UNF Administrative Applications Student Maintenance Independent Study Titles Input – Departmental View

FACULTY ALPHA LIST UNF Administrative Applications Catalog Schedule Faculty Alpha List Percentages of responsibility – 100% IR loads FAIR system after completion One week submission window in fall/spring – longer in summer due to multiple parts of term

FACULTY ALPHA LIST Click CRN to enter instructor information

FACULTY ALPHA LIST Enter instructor N number, percentage of responsibility, and session - Click Update Entry must equal 100% to be saved, so you will get an error message until all instructors are entered (if there are multiple instructors).

COURSE DESCRIPTIONS REVIEW UNF Administrative Applications Catalog Schedule Course Descriptions Review Roles of Editor and Approver Grammatical/punctuation corrections

COURSE DESCRIPTIONS REVIEW Choose your Department and Status Not Started – Courses that have not been edited yet. In Progress – Courses with edits made but not sent for approval. Pending Approval – Courses that have been edited and submitted to the Approver. Approved by Dept – Courses that have been accepted by the department’s Approver and are waiting on review by Enrollment Services. Returned for Correction – Courses that have been returned for further edits by Enrollment Services (could be due to an APC issue). Loaded into Banner – Courses that have approved descriptions and have been moved into the system. The process is complete for a course in this status.

COURSE DESCRIPTIONS REVIEW Click on Course to review description Submit even if there are no changes Make corrections in text box. Click Update to save changes. Click Approve to submit (will also save changes).

COURSE DESCRIPTIONS REVIEW Old course description formatting New course description formatting

SIS REPORTS UNF Administrative Applications SIS Reports Report by Curriculum Data Requests sent to Records if not handled by this query

FERPA FERPA for Faculty webpage http://www.unf.edu/onestop/registrar/FERPA - Faculty.aspx Presentations given by Records staff Confidentiality with student grades Refer requests for student information to Enrollment Services