PROJECT STATUS SUMMARY

PROJECT STATUS SUMMARY

Sample Project Status/Schedule Summaries In addition to managing a project plan in Microsoft Project, you may also wish to depict the schedule or project status in a more summarized version for Steering Committee meetings, team meetings, project kickoffs, weekly status reports, etc. These can be tailored to a specific project’s needs: Sample 1: Executive View Sample 2: Basic Status Dashboard A Sample 3: Basic Status Dashboard B Sample 4: Excel (Week by Week View) Insert Date Presentation Title Goes Here 2

Project Status Summary Sample 1 Summary Key Milestones Aug 2011 Sep 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Mar 2012 Project Description: TBD Apr 2012 Planned 1 2 3 Sept 25 Oct 20 Nov 29 4 5 6 Jan 29 Mar 15 Mar 30 Actual/Estimated 1 2 3 4 5 6 Sept 25 Nov 1 Dec 16 Mar 30 Apr 15 May 1 1. Kickoff Project 2. Project Phase - TBD 4. Project Phase - TBD 5. Project Phase - TBD 3. Project Phase - TBD 6. Deployment Date - TBD Recent Accomplishments Upcoming Key Activities Scope: TBD TBD TBD TBD TBD TBD TBD TBD Key Risks and Issues Required Decisions & Guidance TBD TBD TBD TBD Insert Date Key Milestone Legend: Gray Originally planned or completed activity On track; will complete as planned Green Presentation Title Goes Here Yellow Planned delivery at risk Red 3 Will miss planned delivery

Project Status Summary Sample 2 Project Name: Project Start: Baseline Budget: Current Phase: Planned/Revised End: % Budget Spent: Overall Project Status As of Insert Date : Summary of Recent Status: TBD Activities Completed: TBD TBD TBD Activities In Progress: TBD TBD TBD Issues/Risks: TBD TBD TBD Key Deliverables/Milestones: Deliverable Insert Date Owner/Signoff Status Planned/Revised Completion Date Presentation Title Goes Here Comments 4

Program Manager: Project Status Summary Sample 3 Executive Sponsor: Overall Project Status As of xx/xx/xx Planned Timeline / Major Milestones Oct 2012 Nov 2012 Dec 2012 1 2 Jan 2013 3 Activities completed since last report Feb 2013 4 5 1. Activity 1 2. Activity 2 3. Activity 3 1. Milestone 1 2. Milestone 2 Headlines for next two weeks 3. Milestone 3 1. Headline 1 4. Milestone 4 2. 3. Headline 2 Headline 3 5. Milestone 5 Risks/Issues Risks that impact critical Path Insert Date Status (R/Y/G) Key Decisions Required Issue for R/Y/ Mitigating Strategy Owner Risks that impact critical Path Presentation Title Goes Here Owner Date Req’d

Project Status Summary Sample 4 Human Resources Users Complete UAT Tom Confirm list of HR users Tom Distribute 1st Comm Tom/Mary Provide update at HRO meeting Tom Confirm date w/Alfredo Not Started Produce & Finalize Training Tom Coordinate with? Not Started Publish to iLearn Mary Coordinate with? Not Started Update ITS Materials Tom Coordinate with? Not Started Distribute 2nd Comm Tom Confirm distro list Not Started Conduct ILT for Power Users? TBD TBD/confirm who? Not Started Confirm Support Model Tom Distribute Final Comm TBD Confirm distro list Not Started Close-Out Deployment to HR Users TBD Track issues/next steps Not Started Support Operational ITS Insert Date In Progress Confirm totals and types In Progress Not Started 11/17 Not Started Final Not Started Presentation Title Goes Here 6 2/24 2/17 2/10 2/3 1/20 1/13 1/6 12/30 12/23 12/16 12/9 2012 12/2 11/25 11/18 11/11 Status 11/4 Notes 10/28 Owner 10/21 Activity by User Type 2011 1/27 Project # 1 - Phase A