Project Management Software An Analysis of Different Options Alliance

Project Management Software An Analysis of Different Options Alliance Solutions Group (ASG) Gary Smyser 888-559-9540 xt.2003 [email protected]

What do most companies use for Project Management? MS Office – Word Docs & Excel Logs (flat file systems) Accounting Software w/add-on Software for PM & Doc Control Dedicated PM software products (relational database systems)

What does Project Management software provide? Typical PM Features

What does Project Management software provide? The Product Suite Approach to PM

What are the advantages of automating Project Management? Increase in productivity/efficiencies – Automation of mundane processes & time consuming tasks Early warning and problem detection Collaboration Standardized procedures Standardized reporting Project Analysis, budgeting & Forecasting Easy & Fast Data retrieval Document Issues Audit trails

What are the cost savings of automating Project Management? One ROI Analysis

Three Project Management Models to consider and their methods of product deployment Windows/Desktop Based Software – The traditional approach Web Based Products – The fastest growing segment of the market Software as a Service (SaaS) – A Rent vs Buy Option

Windows/Desktop Based Software What are the Pros and Cons? P: Microsoft style user interface short learning curve P: Portable – put it on a laptop or MS compatible Tablet P: Easily distributable to the job site P: Ownership resides with the customer P: Tax write offs & depreciation pass to the owner C: Ltd. to Windows operating system, compatibility issues C: Ltd. Options for Remote connections (Terminal Services, Citrix, VPN) C: Collaboration users must have access to your server C: Executive rollup reporting, must use add-on data mining applications C: Integration to back office accounting requires 3rd party apps. C: User incurs I.T. costs for Hardware/Networks/Peripherals/Upgrades etc.

Windows/Desktop Based Software What are the Costs? Initial Costs Avg. 2,000 per license for software Avg. implementation costs range from 100% to 150% of s/e costs Ongoing Costs Avg. ongoing SSM costs are 20% to 25% of initial S/W list price Ongoing I.T. costs incurred by the end user

Web Based Software Products – Managed Host or Self Hosted What are the Pros and Cons? P: Collaboration, Collaboration, Collaboration P: Access 24/7 from anywhere P: All users have instant access to current data P: No need for Remote connections software – just a password and a browser P: Supported by multiple browsers (Google Chrome, Safari, I/E, Foxfire etc.) P: Supported by multiple Hardware devices (PC’s, Mac’s, Tablets, Smart Phones) P: Very little I.T. costs, hardware doesn’t have to be upgraded constantly, old h/w OK P: Executive rollup reporting P: Ownership resides with the customer P: Tax write offs & depreciation pass to the owner C: Dependent upon Internet Access

Web Based Software Products – Managed Host or Self Hosted What are the Costs? Initial Costs Avg. 10,000 per module user licenses Avg. implementation costs range from 100% to 150% of s/e costs Ongoing Costs Avg. ongoing software costs are 20% of initial S/W list price

Software as a Service (SaaS) What are the Pros and Cons? P: Pros are same as Web Based Software Products P: Low cost of entry P: SSM is included in the annual subscription P: At renewal, customer can add or subtract users P: Minimal # of users required for a project specific rollout P: Easy to fit into a project budget P: Sales taxes do not apply C: Ownership resides with the software company C: Tax write offs & depreciation do not apply C: Some costs are project based and some are user based

Software as a Service (SaaS) What are the Costs? Initial Costs User Based Model Avg. 50- 60 per user/per month based on annual contract Ongoing Costs SSM is included in the annual subscription

A Fourth Model to consider Enterprise Class Software (PBO, IWMS, CAFMS ) Why is this different than PM software? Manages an entire Portfolio of business from Capital Planning to Asset Management Portfolio Management software provides reporting across a Portfolio, or Program, as well as an individual project

Enterprise Class Software Why is this different than PM software? Master Planning / Capex Planning – create multi year Master Plans Tie Planned Initiatives to specific funding sources Integrated Visual Workflow Easy roll up for reporting from Project to Program to Portfolio Conceptual & Detailed Estimating integrated to BIM Portfolio Scheduling with Multi Project Schedules, EVA, Risk Analysis, Claims Analysis, View resource availability across all projects & periods Asset/Facility Management with Building & Space Management, Lease & Occupant Management, Work Order Mgt., Predictive & Preventive Maintenance, Dispatch, Work Requests, Inventory Management

Enterprise Class Software Sample Visual Workflows

The Budget Conscious Model PM on a Shoe String 1.Gmail & Google Docs – Free (full version 50 per year) 2.QuickBooks for accounting - 500 3.SaaS PM software for operations - 720 per year 4.Join Me https://join.me/ (collaboration) 5.Microsoft Live Meeting www.livemeeting.com (collaboration) 6.FreeConferenceCall.com www.freeconferencecall.com (collaboration)

Who are the major players: Windows Based Players Meridian Systems – Prolog Manager www.meridiansystems.com Oracle Contract Manager (Expedition) http://www.oracle.com/us/products/applications/042372.ht m Web Based Products – Managed Host or Self Hosted Meridian Systems – Prolog Manager www.meridiansystems.com PMWeb www.pmweb.com Primavera P6 Enterprise Project Portfolio Mgt. Software http://www.oracle.com/us/products/applications/primavera/ index.html

Who are the major players: SaaS (Software as a Service) PMWeb www.pmweb.com EADOC http://www.eadocsoftware.com/ Corecon www.corecon.com Procore http://www.procore.com/ Aconex http://www.aconex.com/ HeadsUp Technologies http://www.headsuptech.com/default.aspx Capital Program & Portfolio Management Software PMWeb www.pmweb.com Primavera P6 Enterprise Project Portfolio Mgt. Software http://www.oracle.com/us/products/applications/primavera/index.html Software Advice Website: http://www.softwareadvice.com/construction/program-managementsoftware-comparison/ TRIRIGA http://www.tririga.com/products/products-iwms-projects Skire http://www.skire.com/

Project Management Software An Analysis of Different Options Alliance Solutions Group (ASG) Gary Smyser 888-559-9540 xt.2003 [email protected]