Procurement Certification – Who needs it? United Nations

Procurement Certification – Who needs it? United Nations Development Programme In Cooperation with The Chartered Institute of Purchasing & Supply (CIPS) 1

What is UNDP? UNDP is the UN’s global development network, promoting Empowered lives. Resilient nations. On the ground in 170 countries – total 2013 expenditure of US 5.57 billion Four focus areas: poverty reduction; democratic governance; crisis prevention and recovery; energy and environment UNDP partners with people at all levels of society to help empower lives and build resilient nations. 2

Why procurement certification? Massive growth in procurement volume Increased risk and complexity Increased 4 times in 5 years Sustained at 2.8 - 3.0 billion per year From (mainly) buying goods. .to procuring services and civil works Procurement capacity gabs No formal qualification system – so far New skill-sets and competencies required 3

Procurem ent Certificati on Special Category: Professional Development and Training United Nations Development Programme 4

”Scissors” or ”straddle” high jumping 5

”Fosbury Flop” 6

Procurement Certification structure On-line modules through LRC UNDP/CIPS Certificate Level 2 UNDP/CIPS Advanced Certificate Level 3 UNDP/CIPS Strategic Diploma Level 4 7

Objectives Faster ”The objective is to provide faster, economical and better customized procurement certification reflecting public procurement procedures, policies, practises.” Economical Customised 8

Customisation process UNDP/CIPS Accredited Procurement Certification Programme - UN/Public Procurement Focus UN Procurement Australian CIPS Accredited Public Procurement Certification Programme - Public/Government Purchasing Focus Government Purchasing Chartered Institute of Purchasing & Supply Private Sector Purchasing Focus British/European Law Private Sector Purchasing 9

Allows for innovative assessment methods 1. Workbook In-class exercises Marked by tutor Compulsory Pass/fail 2. Multiple Choice Questions In-class assessment Marked by tutor Pass/fail Minimum score 80% 3. Work Based Assessment Back-to-office 3500 word essay Apply theory to case 8 weeks to complete Fail, Pass, Credit, Distinction 10

Procurement training vs. Certification? 11

Membership of a professional association Certification UNDP/CIPS Awards Exit Corresponding CIPS Exit Awards CIPS Membership Grade CIPS Student Member Level 2 Introductory Certificate in Public Procurement Introductory Certificate in Purchasing and Supply Level 3 Advanced Certificate in Public Procurement Advanced Certificate CIPS Certificate in Purchasing an Member Supply Level 4 Strategic Diploma in Public Procurement Diploma in Purchasing and Supply CIPS Certificate Member CIPS Diploma Member 12

What’s Next? Impact of the Special Procurement Category: Professional Development and Training Certification United Nations Development Programme 13

Creating a Procurement Profession It is creating a cadre of professional procurement staff and career path Link delegation of procurement authority to staff certification level(s) Link job descriptions to certification levels (in cooperation with HR) Establish a ”drivers license” for procurement recognised across organisations and locations 14

Major Impacts & Improvements Enabler of a harmonised approach: Facilitates ”One UN” Procurement Reform Transforming procurement from compliance based to a modern strategic/value adding business service function! Changed training from a ”reward” for good performance to a ”requirement” to practise! Offers participants access to a worldwide community of procurement professionals 15

Demand is increasing for Procurement Certification 16

Users of Procurement Certification 17

Quotes from clients and users ”Procurement Certification has significantly improved the competencies and qualifications of procurement staff, and helped IAEA in its reform process towards full value chain integration in its purchase to pay processes” Christine Tonkin, Director, Procurement, International Atomic Energy Agency, Vienna ”UNWRA as an organisation has benefited tremendously from the quality of the UNDP/CIPS programme, and staff have embraced the qualifications provided through the certification programme with previously unseen enthusiasm”. Neil Ashcroft, Director, UNWRA 18

Case: Testimonials from UNDP Somalia “I gained huge knowledge through this Public procurement Level 3 course. Specifically, I comprehended that planning and considering risk at the earliest stages in procuring planning, together with other plans such as those for defining requirements, developing specifications and researching the market, a plan to identify, analyze evaluate and treat risk and allocate risk management responsibilities, also that Specification are central to our ability to carry out a purchase to the satisfaction of our clients, In addition, I understand well that the success of the purchase relies on the specification being a true and accurate statement of the client’s requirements” “Personally, the specific modules that have great impact on me were the Negotiation and Communication Modules which we did some practical Role playing where we divided into two groups; one group was acting procurement officer whereas the other group was acting supplier and the rest of the team were watching and commenting what went well, what was the challenge what could have been done differently it was bit fun but we gained skill that will help us a lot, it is easy to remember things when you do it practically” 19

Key impacts Procurement Certification Of the first 1000 certified staff the follow-up client satisfaction survey indicates: 85% have improved their performance postcertification (Level 2) in the areas of strategic approach, customer satisfaction, efficiency and effectiveness. 75% indicate that advancing to the Level 3 and Level 4 programmes will further enhance performance and customer satisfaction. 20

The European Supply Chain Award Winner 2012/13 UNDP and CIPS were awarded the prestigious European Supply Chain Excellence Award 2012/2013 for Training and Professional Development. This Award is in recognition of the Procurement Certification and Training Programme and its success in professionalizing the UN and public procurement sector. Read more: www.supplychainexcellenceawards.com 21

More Information ? 22

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Download the 2014 training course catalogue here: www.undp.org/procurement/training 24

What is the link to the “Fosbury Flop”? 25

To provide a “mattress” to help procurement practitioners to improve their performances . 26

Contact Details Something Quality Assurance & Professionalisation Unit Procurement Support Office Bureau of Management UNDP Contact details: [email protected] [email protected] www.undp.org/procurement/ training 27