NCES Forum Tech Committee July 2010 Presented by: Kathy Gosa Kansas

NCES Forum Tech Committee July 2010 Presented by: Kathy Gosa Kansas State Department of Education

Data Governance Principles All data are subject to data governance principles: Data ownership Data stewardship Security Data quality management Collection edits Data audits Lifecycle and Change management

Structure Data Governance Board Data Steward Workgroup Data Request Review Board Definitions Data Governance Program Handbook Roles Mission and Scope of Responsibilities Work Process Communication Culture Continuous improvement

Data Governance Structure Executive Leadership Executive Leadersh ip Data Governance Board Data Governanc eB Data Owners oard Data Request Review Board Data Steward Workgroup Data Manager / Coordinator & Data Stewards Data Stewards & Programmers

Director level decision makers from each department / program area. Meet at least monthly Mission: establish and enforce policies and practices related to agency data management. Guiding Principals: Ethics and security will be a part of every decision the group makes. Members have the authority and commitment to make policy recommendations and decisions. Actionable agendas

Individuals (identified by Data Owners) who are responsible for program area data Data Steward Responsibilities DSW Objectives Identify & manage metadata Identify & resolve data quality issues Communicate new & changed data requirements Determine business, security , and retention needs of data Provide input to data analysis and reporting Communication & collaboration Data quality Build capacity for ownership and accountability of data Eliminate the silo effect of working with data Workgroup reports to Data Governance Board DSW meets at least monthly Agendas include PD and sharing among Data Stewards

DRRB reports to the Data Governance Board Subgroup of DGB – one member from each agency Division. Mission: to implement processes for the provision of accurate, timely data and information to our internal and external customers while protecting personally identifiable student information and other confidential information. Provides consistent treatment of data requests. Considers, prioritizes and assigns requests for data. Data Request process includes automated escalation and tracking process (FootPrints ). Meetings Review status of requests, approval denials and charges, and consider non-routine requests Monthly in person; adhoc virtually

Executive Leadership – Commissioner and Deputy Commissioners are responsible to advocate for data governance and data quality; and resolve issues escalated from DGB or Program Director. Data Owners – Team Directors are responsible for applications and their associated data to define and approve access; and identify data security classification. Data Custodian – Director of IT is responsible to ensure safety and integrity of data in custody of IT; implement application and data access controls appropriate for security classification; and provide reasonable safeguards for information resources.

Provides a foundation for expansion Master Data Management Data Quality Certification Data Audits Extension to include PostSecondary data KEDUC Ensures agency-wide perspective policies decisions Facilitates consistent communication Between program areas With external stakeholders