MOBILE COUNTY COMMISSION Supplier Accounts Training PART 1 – Create

MOBILE COUNTY COMMISSION Supplier Accounts Training PART 1 – Create Supplier Invoice Request 1

In Workday, the Supplier Accounts Module handles the payable to supplier side of goods and services delivered to Mobile County. 2

TERMINOLOGY CURRENT TERMINOLOGY WORKDAY TERMINOLOGY VENDOR SUPPLIER DEPARTMENT COST CENTER OBJECT CODE SPEND CATEGORY 3

Creating a Supplier Invoice Request Type in “Create Supplier Invoice Request” in search bar 4

Creating a Supplier Invoice Request Top of Request General Information Insert Invoice Date Invoice Received Date Company Supplier Supplier’s Invoice number Additional Information Needed Insert Remit-to-connection Handling Code Memo(for Handling Code) *Add attachment 5

Creating a Supplier Invoice Request Bottom of Request (Service Line) General Information Service Line Item Description Spend Category Extended Amount Cost Center Memo Internal Memo(as needed) Notations After the cost center has been entered the function and fund should automatically populate. Notice after extended amount has entered it will appear in the left hand 6 corner and at the top of the request.

Creating a Supplier Invoice Request Bottom of Request(Goods Line) Can be used for Purchase Orders General Information Goods Line Item Description Spend Category Quantity Unit of Measure Unit Cost Cost Center Memo(add Purchase Order) Internal Memo(as needed) Notations *See notations in service line area 7

Creating a Supplier Invoice Request Attachment After filling in all fields you will attach a document. Select a file from your saved area. 8

Creating a Supplier Invoice Request Attachment Select a file from your saved area and save. After saving you will see the displayed attachment as successfully uploaded. 9

Creating a Supplier Invoice Request Submission After attaching the document and all required fields are filled, press submit. The invoice request will route to the next initiator in the business process. It may route to AP for Invoice creation or to the Cost Center Manager for approval. 10

MOBILE COUNTY COMMISSION Supplier Accounts Training PART 2 – Finding Supplier Payments 2 Methods 11

Finding Supplier Payments Method 1-Find Payment Type in “Find Payment” in search bar and click on the report. 12

Finding Supplier Payments Method 1 Suggested fields to find payment *Input the Company name(MCC Mobile County Commission). *Payee/Payor Transaction(Check number) Reference Payment Status(Completed) *Using just these two fields will generate information. Add more or different fields if you have specifics and click OK. 13

Finding Supplier Payments Method 1 Check # Payment Amount Payment information will appear after field submission. To see more detailed information such as a specific invoice number click on the magnifying glass under Payment to the left of the screen. 14

Finding Supplier Payments Method 1 This page will display the Check number/Transaction Reference Supplier’s invoice number, invoice date, and invoice amount. 15

Finding Supplier Payments Method 2 Type in “Find Supplier” in search bar and click on the report. 16

Finding Supplier Payments Method 2 General Information Enter the Supplier, Supplier ID, or Supplier Group *Supplier would be sufficient 17

Finding Supplier Payments Method 2 Once the supplier has been found, click Invoices and Payments and then Payments. You will see the Check number/Transaction Reference and Payment Amount. Repeat additional steps in Method 1 for invoice information. 18