Medicare Subrogation a.k.a. – Medicare Secondary Payer Liability and

Medicare Subrogation a.k.a. - Medicare Secondary Payer Liability and No-Fault Public Information Available at No Charge Sally Stalcup Region 6 MSP Regional Coordinator

The History of MSP 7/1/66 Medicare Worker’s Comp, VA, Black Lung, Federal Programs 12/5/80 OBRA Auto-Medical, No-Fault, Liability 10/1/81 OBRA-81 ESRD 10/1/83 TEFRA Working Aged 1/1/85 DEFRA Working Aged 5/1/86 COBRA Working Aged 1/1/87 OBRA-86 Disability 1997 BBA Various 12/8/03 MMA Technical/Clarifying Amendments

Legal Authority for Recovery Section 1862(b)-(2)(A)(ii) of the Social Security Act Medicare Prescription Drug and Modernization Act of 2003 42 CFR 411 – – – – 42 CFR 411.20 42 CFR 411.100 42 CFR 411.170 42 CFR 411.200

MSP Resources Section 1862 (42 U.S. C. 1395y) of the Social Security Act (the "Act"). Section 1870 of the Act, Overpayment on Behalf of Individuals and Settlement of Claims for Benefits on Behalf of Deceased Individual REGULATIONS: 42 CFR Part 405, 405.900's 42 CFR Part 411, Exclusions from Medicare and Limitations on Medicare Payment, Subparts B-H Subpart B- Insurance Coverage that Limits Medicare payment: General Provisions Subpart C - Limitations on Medicare Payment for Services Covered Under Workers' Compensation Subpart D - Limitations on Medicare Payment for Services Covered Under Liability or No-Fault Insurance Subpart E - Limitations on Payment for Services Covered Under Group Health Plans: General Provisions Subpart F - Special Rules: Individuals Eligible or Entitled on the Basis of ESRD Who are also covered under group health plans Subpart G - Special Rules: Aged Beneficiaries and Spouses who are also covered Under Group Health Plans Subpart H: Special Rules: Disabled Beneficiaries who are also covered under Large Group Health Plans Subpart C of 42 CFR Part 405, for regulations to Section 1870 Wavier of Recovery 42 CFR Part 411.37 Amount of Medicare recovery when a third party payment is made as a result of a result of a settlement, judgment or award. PUBLICATIONS: Medicare and Other Health Benefits: Your Guide as to Who Pays First Medicare Coverage of Kidney Dialysis and Kidney Transplant Services These publications can be found on the internet at www.Medicare.gov

The Basics: What we do Medicare Workers’pursues Compensation reimbursement where payment has been can reasonably be expected to be made promptly under orLiability Insurance any of the following: Includes, but not limited to: automobile liability, uninsured, underinsured; PIP/Med-pay; homeowners; wrongful death; malpractice; product liability including self insured plans 42 CFR 411.50 No-Fault Insurance *FTCA Federal Tort Claims Act See 42 C.F.R.§411 et al.

The Basics: Who We Are CMS Centers for Medicare & Medicaid Services COBC Coordination of Benefits Contractor MSPRCMedicare Secondary Payer Recovery Contractor - Chickasaw Nation Industries, Inc. Administration Services, LLC (CNI)

MSPRC Effective October 2, 2006, The Centers for Medicare & Medicaid Services (CMS) awarded a contract for one national Medicare Secondary Payer Recovery Contractor (MSPRC) to: Chickasaw Nation Industries, Inc. – Administration Services, LLC (CNI).

MSPRC Continued The MSPRC has responsibility for all MSP recovery cases with three exceptions: (1) MSP recovery demand letters issued by the claims processing contractors to providers, physician, and other suppliers, (2) demand letters issued by the MSP Recovery Audit Contractors (RACs) implemented as a demonstration under the Medicare Modernization Act of 2003 and. The RACs will continue to have responsibility for certain MSP GHP based recovery demands for the States of California, Florida, and New York and (3) TrailBlazer Health Enterprise, LLC, (along with Empire – Syracuse NY or Harrisburg PA, First Coast Service Options – Jacksonville FL, Mutual of Omaha – Omaha NE, and Palmetto – Augusta GA or Columbia SC or Columbus OH) retained any case for which they had already issued a formal demand for payment.

Federal Tort Claim Act Cases All Federal Tort Claim Act (FTCA) cases are handled by Betty Noble in CMS Central Office. Please contact: Betty Noble CMS 7500Security Blvd, Mail Stop C3-13-00 Baltimore, Maryland 21244-1850 (410) 786-6475

Medicare Secondary Payer The Recovery Process

Attorney’s Obligation Regarding Medicare To notify Medicare immediately when you/your firm is retained to represent a client who is entitled to Medicare benefits. (42 U.C.S Section 1395y(b)) Once you/your firm is retained, it is in your capacity as an officer of the court and under CMS regulations to see that Medicare’s interests are protected. 42CFR part 411.24 411.24(g)

Global or Multi-Jurisdictional Cases If your case involves a product liability case with a global settlement please contact Sally Stalcup before you contact the COBC. If you are participating in multijurisdictional, or multi-client global product liability case, please contact Sally Stalcup before contacting the COBC.

What To Provide On Your Letterhead – Or By Phone Medicare beneficiary full name, address and HIC (standard is 9 numbers with a letter suffix) Medicare beneficiary date of birth Type of Incident (liability, no-fault, W/C, etc) Date of Incident/ingestion/exposure Your full name, address, telephone number Opposing counsel name, address, number Insurance company name, address, number, agent name and policy/claim number Listing of all claimed injuries/illnesses

Medicare’s Recovery Process: Case Assigned to MSPRC and COBC attorney review claims MSP case Beneficiary You’ve notified of a potential Settlement data added Medicare creates a file and verifies the Privacy Release procurement CFR Medicare Medicare calculates identifies related claims reduction and sends (42 notice 411.37) & issues demand letter Payment to Medicare within 60 days

Payment Summary Form

Medicare Recovery Which Claims Count? Two-Prong Test #1 Is the claim “related to” the incident? -- If yes, then Medicare recovers -- If no, ask question #2 #2 Was claim used to procure settlement? -- If yes, then Medicare recovers -- If no, then Medicare does not recover

Why does it take so long to tell me the amount due? Before a settlement is reached between the beneficiary and the liable party or a judgment is rendered by a court, there is no overpayment. Response to contractor after reviewing identified conditional payments Medicare must be provided with a copy of a settlement agreement from the third party showing the total amount of the settlement, signed and dated by the Medicare beneficiary or their legal representative, and your closing settlement reflecting the actual amount of attorney’s fees and procurement costs (case expenses). ReMAS implementation Conversion to MSPRC – new and prior backlogs

ReMAS Recovery Management and Accounting System (ReMAS) identifies mistaken Medicare primary payments. It replaced and merged several contractor & CMS systems into one centralized database. While ReMAS is researching the centralized database to identify those conditional payments, the case is completely outside the control of the MSPRC or the CMS Regional Office.

ReMAS Once MSPRC receives an alert that ReMAS has pulled all related claims, they will average 45 days to issue an interim notification of identified payments to the Medicare beneficiary and, if authorized by a valid privacy release, their attorney. Events such as the installation of ReMAS, HIGLAS (the new financial management and accounting system), and transition to MSPRC, have resulted in delays.

Three Issues Can be Appealed The existence of the overpayment The amount of the overpayment A less than fully favorable determination of an 1870(c) waiver request **An appeal may only be requested by an entity deemed “party to an appeal”

What If I Want to Negotiate With Medicare? Waiver Option #1: §1870(c) Waiver Contractor-based waiver decision based upon two key considerations: 1. Financial Hardship 2. Equity & Good Conscience Compromises Federal Claims Collection Act – handled by CMS Regional Offices Waiver Option #2: §1862(b) Waiver Only CMS can consider §1862(b) waivers. Must be in best interest of the Medicare Program and is virtually never used.

Waivers Limited Availability -- The beneficiary -- A surviving spouse or dependent who is entitled to either : a) Social Security Disability Insurance Payments (Title II) or b) Medicare

Compromises The Federal Claims Collections Act provides CMS with authority to compromise claims – pre or post settlement. Contractors have no compromise authority. CMS must refer every favorable compromise determination of a debt of 100,000.00 or more to the Department of Justice (DOJ) for final determination.

Compromise What to Send Medicare Beneficiary Full Name, Medicare number, date of incident/ingestion/exposure Settlement specifics - a copy of the settlement agreement from the third party showing the total amount of the settlement, signed and dated by your client, and your closing settlement reflecting the actual amount of attorney’s fees and case expenses. Valid privacy release or a copy of your representation contract signed by the Medicare beneficiary Incident/case related facts which you believe support a favorable decision Medicare beneficiary financial information such as monthly income and expenses, assets & debts, documentation of loss of income due to what was claimed and/or released in the settlement, judgment, or award, expenses for widened doorways, ramps, absence of Medigap insurance, and/or other medical out-of-pocket expenses, etc.

Confidentiality Confidentiality clauses, while not illegal, are contrary to public policy; therefore, no agreement may contain such a clause except when DOJ advises that it would be recommended in the course of litigation.

Future Medicals Liability & Workers’ Compensation Medicare must be protected any time a Medicare beneficiary recovers for future medicals. There is no formal CMS review process in the liability arena as there is for Worker’ Compensation. However, CMS does expect the funds to be exhausted on Medicare covered services before Medicare is ever billed.

Medicare Set-Asides - - Section 1862(b)(2)(A)(ii) of the Social Security Act precludes Medicare payment for services to the extent that payment has been made or can reasonably be expected to be made promptly under liability insurance. This also governs Workers’ Compensation. 42 CFR 411.50 defines liability insurance. Anytime a settlement, judgment or award provides funds for future medical services, it can reasonably be expected that those funds are available to pay for Medicare covered future services related to what was claimed and/or released in the settlement, judgment, or award. Thus, Medicare should not be billed for future services until those funds are exhausted by payments to providers for services that would otherwise be covered by Medicare.

Medicare Set-Asides - - The fact that a settlement/judgment/award does not specify payment for future medical services does not mean that they are not funded. The fact that the agreement designates the entire amount for pain and suffering does not mean that future medicals are not funded.

Medicare Set-Asides - - - Cont. While it is Medicare’s position that counsel should certainly know whether or not their recovery provides for future medicals, simply recovers policy limits, etc, we are frequently asked how one would ‘know’. Consider the following examples as a guide for determining whether or not settlement funds must be used to protect Medicare’s interest on any otherwise Medicare covered, case related, future medical services. Does the case involve a catastrophic injury or illness? Is there a Life Care Plan or similar document? Does the case involve any aspect of Workers’ Compensation? This list is by no means all inclusive .

Medicare Set-Asides - - We use the phrase “case related” because we consider more than just services related to the actual injury/illness which is the basis of the case. Because the law precludes Medicare payment for services to the extent that payment has been made or can reasonably be expected to be made promptly under liability insurance, Medicare’s right of recovery, and the prohibition from billing Medicare for future services, extends to all those services related to what was claimed and/or released in the settlement, judgment, or award. Medicare’s payment for those same past services is recoverable and payment for those future services is precluded by Section 1862(b)(2)(A)(ii) of the Social Security Act.

Otherwise Medicare Covered “Otherwise covered” means that the funds must be used to pay for only those services Medicare would cover so there is a savings to the Medicare trust fund. For example, Medicare does not pay for bathroom grab bars, handicapped vans, garage door openers or spas so use of the funds for those items is inappropriate.

Medicare Set-Asides In Liability Cases At this time, the Centers for Medicare & Medicaid Services (CMS) is not soliciting cases solely because of the language provided in a general release. CMS does not review or sign off on counsel’s determination of the amount to be held to protect the Trust Fund in most cases. We do however urge counsel to consider this issue when settling a case and recommend that their determination as to whether or not their case provided recovery funds for future medicals be documented in their records. Should they determine that future services are funded, those dollars must be used to pay for future otherwise Medicare covered case related services. There is no formal CMS review process in the liability arena as there is for Worker’ Compensation. On rare occasions, when the recovery is large enough, or other unusual facts exist within the case, this CMS Regional Office will review the settlement and help make a determination on the amount to be available for future services.

Interest Remember, interest accrues on amount owed Medicare after 60 days of settlement. 45 CFR §30.13, 30.14(a) 42 CFR §411.24(h) Consider the impact of interest on decision to pursue a waiver or compromise.

I Didn’t Know My Client Had Medicare Suspect Medicare’s Involvement Any time your client is 65 Any time your client is disabled

Who Else? Medicare Managed Care Plans Part D Prescription Drug Coverage If the Medicare beneficiary is enrolled in either you should contact that plan apart from your notice to COBC to determine their recovery interest.

Coordination of Benefits Contractor Medicare - COB MSP Claims Investigation Project P.O. Box 5041 New York, NY 10274-0125 voice (800) 999-1118 fax (646) 458-6760 or 6762

MSPRC MSPRC Auto, No-Fault & Liability Detroit, MI 48232-3828 P. O. Box 33828 (866) MSP-RC20 MSPRC Workers’ Compensation P. O. Box 33831 Detroit, MI 48232-3831 MSPRC GHP P. O. Box 33829 Detroit, MI 48232-3829 (866) 677-7220

For More Information: www.medicare.gov/ www.cms.hhs.gov/

CMS Contact Information Liability/No-Fault/Workers’ Compensation Sally Stalcup (214) 767-6415 Workers’ Compensation lead/Older Worker Lindsey Kittrell (214) 767-4418

Future Medicals ? ? ? MSPRC TrailBlazer COBC