HR Staff Notes July 2021 Updated July 1, 2021

HR Staff Notes July 2021 Updated July 1, 2021

Summer of R&R For the rest of the summer, Houston Methodist will show you our heartfelt appreciation with fun activities, contests, giveaways and resources to help you rest and recuperate.

Summer of Rest and Recuperation Ice Cream w/ CEO Astros Contest ? ? HEB Contest Lunch with Your Boss ? Snack Day ?

Sign Up to Receive Texts Sign up to receive news from HR via text message to your mobile device. Go to MyHRTexts.com to opt in to receive texts. Or text myHR Texts to 45991 to sign-up for texts. HM Be aware of important deadlines. Get severe weather information.

Join an Employee Resource Group Employee resource groups are led by employees who join together based on common interests, backgrounds or demographics to create a diverse and inclusive workplace. Text ERG to 45991 to learn more. Asian Heritage Black Ties for Culture LGBTQ Allies Hispanic LatinX Alliance For more information, or if you are interested in starting your own ERG, contact Nazia Imrose at

Join an Employee Resource Group If you are interested in helping to start one of the following ERGs or if you are interested in starting your own ERG, contact Nazia Imrose at [email protected]. Veteran’s ERG People with Disabilities Single Parents Middle Eastern/Immigrants & Refugees

Chat with a HR Hub Representative The HR Hub has expanded our chat capability, and we are now able to chat with employees online Monday – Friday from 7:30 a.m. – 5 p.m. Log on to MARS. Click the Benefits or Payroll tile Click on the Live Chat logo Chat available in many languages – Spanish and Vietnamese to name a few.

Is Your Birthday in July? Happy Birthday! Don’t forget that you must now complete your annual employee health evaluations by the last day of your birth month Log on to MARS Click on the Employee Health Portal tile Click on the Message Center and complete your TB risk assessment questionnaire If a TB test is not needed, no further action is required. If a TB test is needed, schedule an appointment Employee Health.

New Internal Career Website Career resources for staff and leaders

Resources to Facilitate Career Available fromGrowth any computer or mobile device What can you find on Career Central? Free career assessments: Gain insight into your skills, interests and career values so you can align what you do with what you love. Recommended steps for career growth: Follow practical on-the-job advice to expand your influence and gain new skills, seek out mentors to help you along the way, and find convenient outlets to gain new knowledge. Guidance to explore new opportunities: View our custom video collection that will assist you with identifying your next best role, how to properly put together a resume and how to navigate the interview process. Options for building leadership skills: Explore a variety of internal and external resources that you can use to develop your leadership acumen. For more information, text myCareer to 45991 or visit myhr.houstonmethodist.org

Pathway to Unparalleled: Compassionate Communication Huddle Jerry’s Story Watch Jerry’s Video by Clicking Here Discussion HowQuestions do you relate to Jerry’s story? What emotions are present? What makes this a good example of compassionate communication? Which of these 5 compassionate communication tools are being used? Be present in the moment. Listen with your ears and eyes. Engage with question. Let your actions show you understand. Remember the 10/5 rule? Jerry describes compassionate communication as contagious. How do you think the use of compassionate communication impacts our team? Our customers, patients, and guests? Click Here to View Video of the 5 Compassionate Communication Tools How can you apply compassionate communication within your team? Within your own work?

Choose Designee for Compassion Benefit Houston Methodist offers a 10,000 Compassion Benefit for all employees except those classified as temporary. If you designate a beneficiary for this money, it can typically be paid out within two or three business days following the notification of the employee’s death. If you don’t designate a beneficiary, the money is paid to your estate and that will delay the receipt of the funds. Log into MARS and click on the Benefit Details tile Choose Compassion Benefit (on the left side of the page) Scroll down and click Edit. Enter your designee’s

BP in Practice Privacy & Confidentiality Collection Complications STARTING A NEW HOBBY? During the pandemic, many of us have taken up new hobbies: gardening, exercising, or baking. Maybe even starting a collection of coins, stamps, or baseball cards. But there’s one type of collecting Business Practices wants you to beware of. In this month’s edition of the BPiP, we’re discussing the complications that can come with collecting paper PHI.

BP in Practice Privacy & Confidentiality THE PERILS OF PAPER One of the most common causes of privacy breaches at Houston Methodist is the mishandling or misplacement of paperwork that contains protected health information (PHI). As a reminder, PHI is any patient identifiable health information, including demographic and financial information, that is maintained or transmitted by Houston Methodist. So how do these mistakes happen?

BP in Practice Privacy & Confidentiality STARTING A COLLECTION Sometimes employees will print and use paperwork containing PHI, then add that paper to a stack on a desk or in a box on the floor, intending to take it all to a shred bin at the end of the day or when the box gets full. But this is a risky habit. When employees delay or forget to take their collection of PHI to the shred bin, it can be mistaken for regular trash that’s picked up by housekeeping and taken to the dumpster, resulting in harm to both our patients and Houston Methodist.

BP in Practice Privacy & Confidentiality THE BEST PRACTICE What’s the best way to avoid a collection complication? Instead of letting paper PHI stack up on or under your desk, make a new habit of taking paper PHI to a shred bin as soon as you’re done working with it. It might mean a short walk a few times a day, but that little bit of extra effort goes a long way in preventing privacy breaches. If your work area could use more shred bins, let management know. And if you ever have questions about best practices for protecting patientLiving privacy, contact Business Practices. Now That’s the Houston Methodist Values Through Business Practices! For more information, review System Policies IM06, HR12, and the Respecting Health Information Privacy handbook. View previous editions of the BP in Practice

Reminder Mental Health Resources Are you feeling stressed out or worried? Three ways to access care 1. Call LifeMatters at 800.634.6433. You can get up to 10 free sessions with a counselor. 2. 0 copay for all mental health in-network office visits. 3. Reimbursement up to 85 for out-ofnetwork office visits. Need help? Call quantum to find an innetwork provider or to file an out-of-

Focus on Completing Your Health Track The deadline to complete your Health Track and save hundreds of dollars on your medical premium for 2022 is Sept. 30, 2021. Guided Health Track Call 346.238.5400 to set an appointment with a care navigator and develop your personalized health improvement plan If you have diabetes, you may complete the track through your free benefit for participation with Livongo. Do-It-Yourself (DIY) Health Track Online Journeys with Virgin Pulse Houston Methodist Wellness offers a wide variety of free programs, including virtual classes, that will help you earn points toward completing your Health Track. New Hire Health Track Register with Virgin Pulse at join.virginpulse.com/healthydirections. Earn 20,000 points in the Virgin Pulse platform.

HealthyDirections Page HealthyDirections page has a new look. Visit myhr.houstonmethodist .org, click HealthyDirections tab and view the new page on the HealthyDirections Program.

COVID-19 Resources on myhr.houstonmethodist.or g Text COVID to 45991 to view COVID-19 Resources.

Want to be Better Informed on Your Benefits? visit myHR.houstonmethodist.or Easily access informationUse the search function to find information easily. about your total rewards g from wherever you are — at work, home or on the go: Health care plans 2021 premiums PTO HealthyDirections Pay and incentive programs Retirement benefits And more

Get Answers to Your Benefits Questions 1 Call: 832.667.6211 2 Email: [email protected] If you’re not reading the HR Hub weekly email, sent Wednesday afternoons, you’re missing valuable information.

Text 45991 Take a picture of the text codes for reference when needed. Text Code Subject COVID ERG COVID-19 Resources web page Employee Resource Groups (ERGs) page. HD HealthyDirections Virgin Pulse myHR myHR Texts Virgin Pulse website myHR.HoustonMethodist.org Sign up to receive HR messages via text Prayer Submit prayer request to HM

Dates to Remember July 9 Week of July 11 July 19-20 Aug. 10 Aug. 25 Aug. 30 Sept. 6 Deadline for staff to complete selfevaluations Employee Pulse Survey begins Eid al-Adha (Islamic holiday) Patient Satisfaction Bonus payout Last day to complete FPR in-services Krishna Janmashtami (Hindu holiday) Labor Day holiday