HOW TO READ YOUR PAYCHECK Suzanne Trunnell Sr. Accountant Payroll

HOW TO READ YOUR PAYCHECK Suzanne Trunnell Sr. Accountant Payroll & Employee Services

Employee Pay Stub Your check has 2 basic parts: The Check Itself The Check Stub which contains the following: The Gross Pay The Deductions and Employer Amounts Absence/Leave Balances

The Check If you have your check direct deposited, then you will access your pay information from the On-line Pay Stub Information located on the Jefferson County Schools website under the “Staff” tab. Otherwise, you will receive a check to be deposited or cashed.

Why Direct Deposit? Direct Deposit is required of all new employees Your check is automatically deposited to your account, saving you a trip to the bank. You typically receive your money sooner than depositing it yourself. You don’t have to worry about your check getting lost or stolen or how to pick up on snow days.

Check Stub: Gross Pay Your check stub will first list what you are being paid for. If you have extra duty contracts or receive additional pay for any other reason, you may see each additional pay amount listed on the check along with the amount you receive for your regular pay. This will be under “Supplemental”.

Addendas You will see addendas listed separately on your pay stub: School Stipends College Hours Medication Pay Coaching Stipends

Addendas

Supplemental Pay Supplemental pay for each pay period is “lumped” together into 1 sum. Unit of pay shows as “days”. This could be days or hours depending on how supplemental time was paid.

Check Stub: Gross Pay (cont.) Your check stub will show fiscal and calendar year-to-date totals, along with the current pay amount on the right side of the check. For any job that you are currently not being paid for, year-to-date amounts may print with no current pay.

Special Checks November Levy Pay Includes additional amount for over 25 years with Jefferson County March Supplement May Supplement As special checks are received, they will be listed on pay stub as pay received.

Check Stub: Deductions and Employer Amounts Below the gross pay information you will see each of the deductions taken out of your check which include taxes, retirement, insurance, or any other voluntary deductions. Typically, the deductions only print a calendar year-to-date total, then the current amount withheld and any employer portion to the far right.

Check Stub: Deductions and Employer Amounts (cont.) Any deduction taken this year may continue to show up on your check stub, but only those currently withheld will have a current amount, indicating that an amount was actually withheld. Section 125 deductions are those deductions that qualify to be exempt from federal and social security taxes such as annuities, health and life insurance.

3 Types of Deductions Automatic deductions are deductions that have to come out every pay as required by the government, such as taxes (federal, state, social security and medicare). Required deductions also have to come out but are governed by your local board such as insurance and retirement. Voluntary deductions are those you choose to have your employer withhold and pay for you such as annuities, credit union etc.

Absence/Leave Balances Absence balances will be listed on your electronic check stub. Typically, the absence codes that list are ones that have either been used for that pay period or ones you have a balance for. The absence activity is for the current pay period, not the entire year. So, the beginning balance and days used are for the current pay period, not the beginning balance and days used for the entire year. Your ending balance is the number of days you have remaining as of the end of this pay period.

LWC 1 Day Sick Conversion 3 days given each year If unused, these days will be added to the following year’s personal (sick) leave

LWC 2 Day Carry Over Year End 1 new day given each year If unused, this day will carry over in the new year as P3 LWC carryover day.

LWC 3 Carry Over Balance Maximum of 1 day Unused LWC day from prior year will show here.

Personal Leave Personal leave – Sick Leave Sick, Emergency, Death, CIIF, Workers Comp, Sick Leave Donation, Sick Bank will all be deducted from Personal Leave

Pay Docks If all sick days are used, any LWC balances will automatically be pulled to cover an absence If all sick days and all LWC days are used – pay will be docked If LWC days are overused – pay will be docked – Maximum of a 5-day balance possibly available per Jefferson County Schools policy (4 new each year and 1 carryover if unused in prior school year) If vacation days are overused – pay will be docked

Pay Dock

Deferred Checks Deferred checks are when you receive a check for 12 months when you only work for 10 months. You are basically asking the board to keep part of your money each month in order to continue paying you throughout the summer. 24 pays must be requested in writing before 1st paycheck is received or you will receive 20 pays