HOW TO PREPARE FOR A NATIONAL SECURITY INFORMATION INSPECTION SECRET

HOW TO PREPARE FOR A NATIONAL SECURITY INFORMATION INSPECTION SECRET Updated 09/27/11 1 Security is Everyone's Responsibility – See

Prior to the inspection A pre-inspection briefing or a pre-inspection packet will be provided to the security contact to help better prepare your bureau/unit for an upcoming inspection. A tentative date will be scheduled for the NSI inspection (With confirmation to follow within two working days). Identify points of contacts from OSY whom will be conducting the inspection. 2 Security is Everyone's Responsibility – See

The day of the NSI Inspection The following personnel MUST be available through-out the NSI inspection: - Bureau/Unit Security Contact - Primary Custodian of container - Alternates (in the absence of custodian) - Classified control points 3 Security is Everyone's Responsibility – See

Protection of National Security Information (NSI) What is National Security Information? NSI is official information that relates to national defense or foreign relations and is the property of the U.S. Government. It is also known as classified information The three levels of classification are: TOP SECRET THIS IS A COVER SHEET FOR CLASSIFIED INFORMATION ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. (This cover sheet is unclassified) SECRET CONFIDENTIAL THIS IS A COVER SHEET THIS IS A COVER SHEET FOR CLASSIFIED INFORMATION FOR CLASSIFIED INFORMATION ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. (This cover sheet is unclassified) ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. (This cover sheet is unclassified) TOP SECRET SECRET CONFIDENTIAL SF 703 SF 704 SF 705 Security is Everyone's Responsibility – See 4

REFERENCES Executive Order 12958, Classified National Security Information Implementing Directive for E.O. 12958, 32 CFR PART 2001 DAO 207-1, Information Security Manual 5 Security is Everyone's Responsibility – See

YOUR SECURITY CONTAINER(s) Proper storage of classified national security information (i.e. Secret, Top Secret or Confidential) MUST have: A GSA approved security container - Safe (Mosler, or Hamilton product.) NOTE: Barlock file cabinets may be used for storage of Secret material until year 2012. 6 Security is Everyone's Responsibility – See

What your Security Container should have? SF 700, Security Container Information. (Completed and up-to-date). MEMORIZE YOUR combination!!. SF 702, Security Container Check Sheet. (Use every time open, closed, or check container). OPEN/CLOSE sign. (Used as a reminder). Form CD-481, Classified Document Control Record. (All Secret and Top Secret material stored in YOUR container MUST be logged). 7 Security is Everyone's Responsibility – See

STANDARD FORMS All standard forms may be ordered from the GSA Federal Supply Catalog. SAMPLE OF SF 702 SECURITY CONTAINER CHECK SHEET ROOM NO. BUILDING CONTAINER NO. FROM 5th Floor OSY 123456 SA 10 CERTIFICATION I CERTIFY, BY MY INITIALS BELOW, THAT I HAVE OPENED, CLOSED OR CHECKED THIS SECURITY CONTAINER IN ACCORDANCE WITH PERTINENT AGENCY REGULATIONS AND OPERATING INSTRUCTIONS. MONTH/YEAR D A T E MAY / 1997 OPENED BY INITIALS TIME CLOSED BY INITIALS TIME CHECKED BY INITIALS TIME GUARD CHECK (if required) INITIAL S TIME - SF 700 SF 701 SF 702 SF 703 SF 704 SF 705 SF 706 SF 707 SF 708 8 Security is Everyone's Responsibility – See

Security Container Preparation Conduct a thorough “Clean Out” of your security container. How? 1. Determine if you have a continuous use/need for the each classified document stored in your security container. 2. Review ALL classified holdings for possible downgrading or declassification under E.O 12958. 3. Ensure that ALL classified materials being retained have the appropriate classified cover sheets attached. 4. Ensure that ALL classified materials being retained are properly marked. 5. Ensure that ALL Secret and Top Secret materials being retained are recorded on form CD-481. 6. Ensure that ALL Secret/Top Secret materials selected for destruction are recorded on the form CD-481 and placed in a classified burn bag for destruction. 9 Security is Everyone's Responsibility – See

REVIEW OF CLASSIFIED DOCUMENTS FOR PROPER MARKINGS A classified document should be marked: Top/Bottom Subject Title Each paragraph Diagram, maps, etc.1. (S) Declassification instructions * Ref: E.O. 12958, Sect 1.9 on classification challenges of improperly marked documents received from other agencies SECRET SECRET SECRET SECRET SECRET SECRET MEMORANDUM FROM: DS/ISP/APB TO: INR/EUR SUBJECT: REQUEST FOR INFORMATION (U) (U) 1. (S) This viewgraph shows individuals what a portion marking looks like. 2. (S) A portion marking should always precede the text within a paragraph. 3. Other agencies put their portion markings at end of their paragraphs, however is not the policy within the Department of State (U). CLASSIFIED BY: M.Stevens, Director, IST REASON: 1.5(d) DECLASSIFY ON: 2/17/06 CLASSIFIED FOR TRAINING PURPOSES ONLY Security is Everyone's Responsibility – See 10

CLASSIFIED WORKING PAPERS Classified working papers (i.e. drafts, notes, photographs, etc ) used to create or assist in the preparation of a final document. They must be: - Dated and signed when created - Marked with highest classification level of the information which they contain - Protected in accordance with the assigned classification - Destroyed when no longer needed - Accounted for and controlled if transmitted, permanently filed, or retained after 180 days 11 Security is Everyone's Responsibility – See

COVER SHEETS AGAIN . Be sure that all classified documents and files stored in your security container have the appropriate cover sheets. SECRET TOP SECRET THIS IS A COVER SHEET FOR CLASSIFIED INFORMATION THIS IS A COVER SHEET THIS IS A COVER SHEET FOR CLASSIFIED INFORMATION CONFIDENTIAL ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. FOR CLASSIFIED INFORMATION HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL SECURITY OF THE UNITED STATES. HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. (This cover sheet is unclassified) HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS. SECRET (This cover sheet is unclassified) TOP SECRET SF 703 (This cover sheet is unclassified) SF 704 Security is Everyone's Responsibility – See CONFIDENTIAL SF 705 12

CLASSIFIED DISKETTES BE SURE TO USE THE SFs 706, 707, 708 FOR CLASSIFIED DISKETTES AND MEDIA STORED IN YOUR SECURITY CONTAINER. ADP Media TOP SECRET SECRET Classified By: Ambassador Smith Reason: 1.5(b) Declassify On: September 20 2005 Property Of: US Embassy Vienna Office of DCM CLASSIFIED FOR TRAINING PURPOSES ONLY Security is Everyone's Responsibility – See 13

Classified Compact Disks BE SURE TO USE THE SFs 706, 707, 708 FOR CLASSIFIED compact STORED IN YOUR SECURITY CONTAINER. disks United States of America Department of State US EMBASSY PARIS: Telegrams from 01/01/92 to 12/31/95 SECRET SECRET CLASSIFIED BY: DAS W. Jones, A Bureau REASON: 1.5(d) DECLASSIFY ON: X6 CN 0012 CLASSIFIED FOR TRAINING PURPOSES ONLY Security is Everyone's Responsibility – See 14

Do not store these items with classified information Guns/ammunition (i.e., Special Agents, Investigators) Money Precious metals Personal items: NO T purses, radios, jewelry, etc. 15 Security is Everyone's Responsibility – See

WHAT TO EXPECT AFTER THE NSI INSPECTION - OSY will provide a written report of the findings and recommendations to bureau/unit heads and a copy to the security contact. - A follow-up inspection will be required within six months for serious discrepancies and violations. The decision to conduct a follow-up inspection is done on a case-by-case basis and the inspection maybe announced or 16 unannounced. Security is Everyone's Responsibility – See

CONCLUSION QUESTIONS & ANSWERS OSY SECURITY 17 Security is Everyone's Responsibility – See