G-Invoicing Program Update Keith Jarboe Bureau of the Fiscal

G-Invoicing Program Update Keith Jarboe Bureau of the Fiscal Service July 11, 2019

Executive Summary Initiative Overview Government Invoicing (G-Invoicing) is the long-term sustainable solution to improve the quality of Intragovernmental Transactions (IGT) - Buy/Sell data in support of more accurate financial management by Federal Trading Partners G-Invoicing will implement a Federal Intragovernmental Data Standard (FIDS) and a platform through which Federal Trading Partners will broker IGT Buy/Sell transactions A transparent IGT Buy/Sell data repository will support reconciliation, reduce adjustments, and drive proper Governmentwide IGT Buy/Sell eliminations Governmentwide IGT Buy/Sell Facts – Fiscal Year 2018 IGT Buy/Sell transactions identified in GTAS totaled approximately 780 Billion Elimination of differences between Trading Partners totaled 21 Billion 92 Federal Program Agencies actively engage in IGT Buy/Sell activity, leveraging approximately 700 Agency Location Codes (ALCs)

1. Program Update (System) System Development Release 2.3 – Performance Transaction Exchange Functionality (August 2019) Future Program Increments targeted for early FY 2020 include: Performance Validation Settlement Generation GT&C Enhancements Executive Touchpoints With ERP Vendors Fiscal Service Executive Leadership conducted meetings with ERP Vendors in early 2019 to discuss timelines and costs to incorporate G-Invoicing into future offering(s) Emphasized need for this information for Federal Program Agencies (FPAs) to complete G-Invoicing Implementation Plans Plans have been communicated through the FMSC G-Invoicing Sub-groups and Vendor coordinated working sessions The G-Invoicing website will be updated with ERP Vendor points of contact and/or references to software upgrade approaches

Program Update (Policy) Policy and Guidance September 2018 - TFM Bulletin 2018-10 - Mandated that all FPAs who process IGT Buy/Sell transactions must implement G-Invoicing by June 30, 2021 May 2019 - TFM Chapter 4700 – Appendix 6 was published – (Incorporates Bulletin 2018-10) G-Invoicing Implementation plans were due from all FPAs on June 28, 2019. Templates available on Fiscal Service G-Invoicing website https://www.fiscal.treasury.gov/g-invoice/ G-Invoicing Program Guide for Basic Accounting and Reporting – Provides guidance regarding proper accounting treatment for IGT Buy/Sell transactions processed through G-Invoicing. Published February 2019 https://www.fiscal.treasury.gov/ussgl/resources-g-invoicing-program-guide.html G-Invoicing System Integration Guide – Details how FPAs may utilize automated data exchanges to communicate IGT Buy/Sell activities to/from G-Invoicing. https://www.fiscal.treasury.gov/files/g-invoice/G-InvoicingSystemIntegrationGuide1.0.pdf Fiscal Service has published a new 7600 A & B Forms

Program Update (Data Standard) Federal Intragovernmental Data Standard (FIDS) Interface Specification for Performance Transactions and Remittance data updated in April 2019 Latest updates available on G-Invoicing Website Continued refinement based collaborative feedback OMB Data and Policy Alignment Multiple discussions between OMB and Treasury to discuss IGT FAR alignment occurred in April. Representatives from OMB (OFFM, OFPP), Treasury (G-Invoicing Program), GSA, DOT, DoD, DHS, VA, and NASA Analyzing FIDS to Identify Potential Gaps, Adverse Effects of Potential Gaps, Remedies and Policy recommendations

Common Questions & Concerns Implementation Plan Challenges What if I don’t know what my Vendor or system upgrade timelines are? Stay engaged with the Financial Management Standards Committee (FMSC) Subgroups and any specific working groups sponsored by your Vendor What if I don’t know the implementation timelines for my top trading partners? Engage in conversations with your key trading partners Focus on your Agency’s readiness and any internal Buy/Sell activity As plans are gathered and updated, Fiscal Service will work to share information What if I know I won’t have all my transaction in G-Invoicing by June 30, 2021? Tell us what you will have in and what the dependencies are for other transactions Establish pilots with key trading partners and internally Keep Us Informed: Ensure that you are leveraging all available avenues to gather information for your quarterly Implementation Plan update

Common Questions & Concerns I’m Not Sure What Business Activity Is Required To Be Processed Through GInvoicing Will I need to process all of my IPAC activity in G-Invoicing? Only IGT Buy/Sell transactions should transition to G-Invoicing by June 30, 2021 IPAC will remain available for non-Buy/Sell transactions What exactly is “Buy/Sell”? I’m not sure which transactions are “In” or “Out” Still have questions? Document your business scenarios. Contact us directly, work with your AIT representative, leverage ITWG and FMSC.

Common Questions & Concerns Cont. We Process A LOT of IGT Buy/Sell Transactions What should I do about my open Agreements and Orders on June 30, 2021? Assess your typical mid-year volume of in process orders and provide that information on your implementation plan Focus on your internal trading partners and work to establish new agreements and orders in G-Invoicing prior to June, 30, 2021 Identify opportunities to transition by business line Fiscal Service is assessing API upload options for “in-flight” Buy/Sell activity HELP! – This Is All New To Me. Where Do I Start? Contact Fiscal Service An Agency Implementation Team representative will be assigned to assist you Visit the G-Invoicing website Review the G-Invoicing Implementation Playbook, System Integration Guide, and other reference material Register for Training, Webinars, and Working Groups

Focus Group Meetings FPA Work Sessions Onboarding Touchpoints Demos Training Implementation Playbook Checklist Steps to Implementation and Onboarding Organize a Cross-Functional Team Review Elements Against FIDS Inventory Data Design Plans for GT&C, Orders, Performance Perform Change Management Update Systems Test Systems Process Transactions

We’re Here To Help Agency Implementation Team (AIT) Education Business Process Walkthroughs Application Demos User Training Account Establishment Enrollment Assistance Production Support Engagement Outreach Support

Collaboration Paves The Way Intragovernmental Transactions Working Group (ITWG) A venue for Federal Program Agencies to review, discuss and provide feedback on the requirements and functional/technical design of the GInvoicing Solution Leveraged to develop and refine the FIDS and related IGT Policy https://www.fiscal.treasury.gov/g-invoice/ Financial Management Standards Committee (FMSC) Forum that provides Federal Program Agencies an opportunity to collaborate on resolving Financial Management issues To have a voice in developing FMLoB Financial Management Standard References Engage with Federal FM software providers to convey requirements and promote standardized solutions https://www.fiscal.treasury.gov/fit/financial-mgmt-standards-committee.html

The Road To Implementation Continued Drive Towards a Longstanding Solution G-Invoicing System – Common, long-term, sustainable solution where FPAs will exchange and store IGT Buy/Sell transaction data Federal Intragovernmental Data Standard – Collaborative maintenance of a standard data structure in support of the IGT Buy/Sell business line Intragovernmental Buy/Sell Policy – Leverage collaborative working groups to define/refine guidance The Bumps In The Road Accommodate Varying Business Processes and Missions Support Federal ERP System Providers Manage the immense scale of activity to be converted The Destination Improvements in Communication, Accountability, Transparency

Contacts & References For IGT Program Management and Agency Outreach Support Chris Beck Manager, General Ledger and Advisory Branch Bureau of the Fiscal Service (304) 480-7122 [email protected] Keith Jarboe IGT Agency Outreach – Engagement & Onboarding Staff Bureau of the Fiscal Service – Fiscal Accounting 202-874-7818 [email protected] For Intragovernmental Transactions Working Group Information [email protected] Alex Abshire ([email protected]) Wesley Vincent ([email protected]) https://www.fiscal.treasury.gov/g-invoice/