EMS 14001 4.4.2 Training, Awareness & Competence Norma Murphy

EMS 14001 4.4.2 Training, Awareness & Competence Norma Murphy 919-715-6513 [email protected]

What do all these words mean? Training: Providing knowledge Awareness: Having knowledge Competence: Demonstrating knowledge

Training Resources Existing training programs, procedures and records New employee training program Hazardous materials handling Safety training

Training Records Documents training provided and attendance of employee Traceable back to policy statement Document control procedure Retention time and location of records Don’t forget roles & responsibilities (who takes care of what)

ISO 14001 Requirements Identify needs Train employees whose work may create significant impact to environment Establish & maintain procedures – Conformance with policy – Significant environmental impacts (actual & potential – Roles & responsibilities of employees – Consequences of deviation from procedures

Procedure Requirements Roles & Responsibilities Document Control (location, responsible party, retention, revision number) Records Maintenance (signatures, revision number, location, responsible party)

Procedures Made Easy Keep it simple, procedures are not person but system dependent and must be used by the next EMS team, manager or new employees. Keep traceable back to policy statement. Update according to scheduled review of aspects & impacts.

Policy Statement Training Typically all employees are trained on the policy statement – the purpose (WHAT &WHY) – how they can impact/improve it (HOW) – importance of conformance with policy & its components (JOB RESPONSIBILITY) – key to EMS success & sustainability – What about contractors? Acme Inc. Policy Statement

Time of Training Policy statement developed and fully supported Initial objectives & targets are established Refresher before being audited if done early in program

Policy Statement Availability Helps to maintain awareness Post in lobby Provide employee personal copy/pocket version/payroll inserts Place in employee break areas, cafeterias, copiers and obvious areas of waste generation Locate in areas of significant impact

Competency “Personnel performing tasks which can cause significant environmental impacts shall be competent on the basis of appropriate education, training and experience.” Employees demonstrate knowledge and understanding of policy statement and EMS Personnel understand consequences of deviating from SOPs

Training/Competency Measures Attendance at workshops/sessions Employee signature to note attendance Employee feedback & evaluation Communication of ideas from employees for improvement is key to EMS success Quiz, written/oral Observation of related work & performance

Training Records: Gastonia Example Training Form: – Procedure Name, Number, Trainer, Date, Revision Date Training Matrix: – Excel spreadsheet showing staff attendance, dates attended, training given, & training sufficient – Training sufficient determined by quiz (oral/written) – Ensure traceability of records – Training forms and matrix are records/documentation that follow the document control procedures.

PROCEDURE TRAINING SIGN-IN SHEET Procedure Number: Revision Number: Procedure Name: Trained By: By signing this document I certify that I have been trained and fully understand the importance of adhering to the above listed procedure and the possible environmental consequences of deviating from this procedure. Training Received Name (please print) Revised Date: 2/16/01 Effective Date: 1/11/00 Revision # 2 Signature Training Sufficient Date Trainer's Initials Date Form #: EMS-0101.005 A Associated Procedure: EMS-0100.005

Attainable Benefits “Improved communication with employees concerning the facility’s environmental requirements”, Cooper Tools Employees are more likely to accept new roles and excel if they understand the reason for efforts. Effective training, employee awareness & competent personnel will help organization reach, sustain, and improve performance goals.