Employee Self Service (ESS) Leave Request and Time Recording How to

Employee Self Service (ESS) Leave Request and Time Recording How to Get Started Using ESS for Leave Request and Time Entry

What is ESS Leave Request and Time Entry ESS Leave Request allows both monthly and hourly employees to submit leave request using the employee self service portal. The request is routed to the employee’s supervisor and once approved the leave is updated in IRIS on the employee’s leave record. For bi-weekly employee’s the leave is also posted to employee’s time sheet. ESS Time Entry – allow hourly employees to record their time worked using the employee self service portal. The time entered by the employee is routed to the employee’s supervisor for approval and populated on the employee’s time sheet in IRIS. An employees can enter time worked at different intervals, i.e. daily, weekly or biweekly.

How to Begin Using ESS for Leave Request and Time Recording Send a request to Payroll Department begin the process. Compile a roster of all monthly and hourly employees that will use ESS for leave request and/or time recording. Contact the Payroll Director for the information needed on the roster. The roster should be submitted to the Payroll Department. Payroll will review the list and then forward it to Knoxville (Kathy Zelem) to enroll the employees in ESS Leave Request and Time Recording. Decide on the date you want to go live using ESS. This date should be a couple of months in the future, to allow set-up of the employees by Knoxville, for data clean-up in IRIS and for training.

Actions that must be taken first Data Clean-up - There may be some data clean that is needed in IRIS in order for ESS to work properly. Two things that may need to be looked at and possibly changed are: -Supervisor for each position – The position must contain the position number that will be approving leave request and time entry. - Work schedule – the correct work schedule must be entered for all biweekly hourly employees. The work schedule will need to be corrected on the position as well as on the employee holding the position.

Final Steps Schedule a date to have employees trained on using ESS for leave request and time recording. This date should be as close to your go-live date as possible. Kathy Zelem will present a 1hour Zoom Video Training for your department. (Note: A zoom video can be sent to your department for viewing at a later time.)

Questions or Request Additional Information For all questions and additional information regarding ESS Leave Requests and Time Recording, Contact Rosa Gilmore, Director at X84815