EARLY LEARNING COALITION OF PALM BEACH COUNTY Provider Meeting

EARLY LEARNING COALITION OF PALM BEACH COUNTY Provider Meeting December 2016

Welcome Topics to Discuss: Presentations Alpha Omega Legal Aid SocietyAffordable Care Act Childcraft Lakeshore – Music and Movement Sunform - Alphabet Program Discount School Supply McKinney-Vento My Kidz Day VROOM Updates Home Safe Palm Beach State College DCF Child Care Training Grant Institute of Excellence Early Learning Coalition Office Locations Family Services Provider Reimbursement Provider Services Quality Supports Developmental Screening Inclusion VPK Update

Alpha Omega Biometrics Division Clearinghouse Live Scan Web Service Dwight Walton Sr. - Chief Investigator & Technician Phone: (561) 742-3335 Email: [email protected] Website: www.aobd.us

Legal Aid Society The Affordable Care Act Basics, Barriers & Solutions for Consumers Vicki Tucci Krusel, Esquire

Childcraft Exclusive Literacy Bag For Questions contact: Pat Scorzetti Cell: (352) 397-5738 Fax: (352) 688-8161 Customer Care: 1-888-388-3324 [email protected]

Coupons good until 12/31/2016

Lakeshore Music and Movement For questions contact: Tony Chaidez Office: 310-537-8600 ext. 7397 Cell: 305-619-4852 [email protected] Separate Power Point

Sunform – Alphabet Program For Questions contact: Maureen Stafford Phone: 219-712-1178 [email protected] Link to training videos: http://www.ventrislearning.com/sunform/training-v ideos/

Discount School Supply For Questions contact: Ines Murray Cellular: 305-968-3942 Fax: 831-333-5676 [email protected]

McKinney-Vento Program Supports families facing homelessness If you have a family that you believe is in any of the following situations; In a shelter In a motel or campground due to lack of adequate accommodations. In a car, park or abandoned building, or bus or train station Doubled up with other people due to loss of housing Contact Local Liaison:

My Kidz Day 2 additional webinars on social media marketing and parent communication will be held in December 14th and 21st.

VROOM Visit the Vroom Website http://www.joinvroom.com Vroom Activities Tip Cards Your Vroom Activities Visit the Vroom Dropbox for materials in additional languages https://dl.orangedox.com/UPnK1F Share VROOM Stories – email pictures and/or stories to [email protected]

Home Safe www.helphomesafe.org Selena Smith, Associate Director Direct: 561-383-9800, ext. 1708 Paloma Prata, Director of Prevention Services Direct: 561-383-9800, ext. 1702 Separate power point

PBSC DCF Child Care Training Grant Classes: Exams: Palm Beach County class schedules at myflfamilies.com/childcare (PBSC and all private providers) All of the 40-HR Classes are online. New online, in-service classes coming July 1st. Revision of Child Growth and Development. Additional classes needed? Exam Schedule For questions contact: 561-868-4044

PBSC Institute of Excellence SEEK Scholarship Career Advising https://www.palmbeachstate.edu/ieece/financial-sup port/eligibility-application-process.aspx http://www.palmbeachstate.edu/ieece/pd/career-advi sing/ Training and Development http://www.palmbeachstate.edu/ieece/training-de pt/default.aspx For questions contact: 561-868-3660

ELC Offices Family Services Parent Line: Provider Services Provider Line: 561-514-3300 Locations: 561-214-8000 Operation Hours: Riviera Beach – Port Center at 2051 Martin Luther King Blvd Suite 300 – 3rd Floor Hours: Monday-Thursday 8-5:30pm West Palm Beach- Prospect Place at 3111 S. Dixie Hwy Suite 142 Hours: Monday – Thursday 8-5:30pm Monday-Friday: 8:30am-5:00pm Location: 2300 High Ridge Rd, suite 115, Boynton Beach, 33426 Call Center Families/Parents: Belle Glade – 401 SE 2 Street Hours: Monday – Thursday 8-5:30pm (closed from 12-1pm for lunch) nd 561-514-3300 Hours: Monday-Thursday 8am5:30pm Friday 8am-12pm

ELC Rovers in a Community Near You The Early Learning Coalition and the Children’s Services Council of Palm Beach County, have joined forces to ensure that families can access our services at the 10 BRIDGES neighborhood hubs. Bridges at Lake Park Bridges at Highland – Highland Elementary 1411 10th Street 500 Highland Ave, Clarke Bldg. Lake Park, Fl. 33403 Lake Worth, Fl. 33460 Monday & Wednesday: 9:00 am -5:00 pm Monday: 8:00 am – 6:00 pm Bridges at Riviera Beach (J.A.Y. Ministries) Bridges at Lake Worth 2831 Avenue S 802 South Dixie Hwy Riviera Beach, Fl. 33404 Lake Worth, Fl. 33460 Monday & Wednesday: 9:00 am -5:00 pm Thursday: 8:30 am – 5:00 pm Bridges at Boynton Beach Bridges at Northwood – Northmore Elementary 900 North Seacrest Blvd Boynton Beach, Fl. 33435 Monday & Tuesday: 1:00 pm - 6:00 pm 4111 N. Terrace Drive, Portable #9 West Palm Beach, Fl. 33407 Tuesday & Thursday: 9:00 am – 5:00 pm Bridges at Lake Worth West Bridges at West Palm Beach – Payne Chapel 4730 Maine Street Lake Worth, Fl. 33461 Wednesday: 8:00 am -5:00 pm 811 9th Street West Palm Beach, Fl. 33401 Tuesday & Thursday: 9:00 am – 5:00 pm Bridges at Belle Glade 816 W Canal Street S. Belle Glade, Fl. 33430 COMING SOON Bridges at Pahokee – Fla. Comm. Health Ctr. 170 S. Barfield Hwy. Suite 102 Pahokee, Fl. 33476 COMING SOON

Provider Transfers http://www.elcpalmbeach.org/child-care-resource-and-referral-forms How can Providers assist families with School Readiness or CSC Scholarship transfers? Families Leaving Your Program: Determine if the parent has any outstanding fees. If the parent has outstanding fees, please work with the parent to resolve the matter. If the parent has no assessed parent fees or a zero balance, complete the bottom portion of the “Provider Transfer Form” and return the form to the parent. Remind parents that ELC requires 2-3 days to process the request. Remind parents that a new certificate will be needed prior to starting the child at the new facility. Families Interested in Transferring to Your Program: Assist the parent with completing the transfer process by providing a blank copy of the “Provider Transfer Form”. Educate Parents about the Transfer process and timeframe. (2-3 business days) Review new certificate to ensure that your site is listed and review the authorized start date to ensure proper payment.

Transfer Forms School Readiness/CSC Scholarship VPK

Provider Reimbursement Calendar

PROVIDER SERVICES Reimbursement Team Sashi Maldonado . Linda Haywood . Veronica Estrada . Carianis Caraballo . Aysha Rock .

PROVIDER SERVICES Reimbursement Team Tanya Castro . Fatima Rondon . Deshawn Brown Maria Luna .

PROVIDER SERVICES Reimbursement Team

Background Screening Changes to Background Screening Requirements All background screening must go through Clearinghouse. From September 2016-May 2017, child care providers are to be rescreening personnel hired prior to July 1, 2016. Rescreening on existing staff may be delayed due to increased volume. Deadline May 2017

Health and Safety Checklists - SR Webinar recording available on ELC website http://www.elcpalmbeach.org/legislation-a nd-rules Additionally handbooks and checklists are also available by provider type.

Health and Safety Checklists - SR Important Timelines for Current Providers March 31, 2017 – Training requirements Preservice: within 90 days of employment 2 options for training: 29 hours subset of DCF courses Staff Must have Understanding Developmentally Appropriate Practices and One of the Age Appropriate Practices OR 14 hours of specific ELFL courses which will be available by January 13, 2017 Continues: 10 hours of in-service

Health and Safety Checklists - Important Timelines continued June 30, 2017 – all other standards October 25, 2018 – Active Credential Requirements. Providers have 24 months from October 24, 2016 to come into compliance with the active credential requirement for group size. Group Size requirements are outlined in Section 4, page 14 Centers or Section 3, page 12 for FCCH.

2016-2017 CCR&R update form available CCR&R update form with pre-populate with some information from your previous year’s update. Please review – correct any errors and complete any missing information. School Readiness, CSC Scholarship and VPK contracts all require providers to complete an annual update. This is a great FREE marketing tool for your site!! The information you give us is used to assist parents in finding childcare. Date Due: December 16, 2016!

Unusual Incident Reporting Unusual incident notification - (report to ELC no later than the close of business on the next business day and submit written report within 3 business days from the date of the incident.) An unusual incident is any significant event involving the health and safety of children under provider’s care. Examples: accusations of abuse or neglect against the provider or staff; injury of a child that requires professional medical attention; notice of litigation where provider is named party or defendant and which relates to the provider’s operation at any location where services are provided. REPORTING – Call/Email/Fax-Provider Services – Contract Team **Failure to report will result in the termination of your contracts with the ELC.

PROVIDER SERVICES Contract Team Barbara Amezquita – Provider Services Specialist Providers A-J –(561) 214-7420 [email protected] Maureen McMahon – Provider Services Specialist Providers K-W-(561) 214-7440 [email protected] Tamara Liddie – Provider Services Manager Providers X-Z, PBCSD & LSF (561) 214-7444 [email protected]

Accessing Box via the Provider Portal Types of Documents available Archive documents Enrollment Certificates Notice of Change Monitoring Reports PAAM Reports Monthly Reimbursement Reports EHS Information

Quality Supports Quality Supports Technical Assistance Request through https://www.elcpalmbeach.org/request-technical-assistance Onsite or by Phone Provide strategies for the following: Inclusion, administration, teacher-child interactions, environments and curriculum. Trainings Spring Training calendar Trainings include agreement overviews, developmental screening, inclusion and much more! Registration must be completed online at https://elc.webauthor.com/pub/class.cfm. In-service hours are provided for each training. Trainings may be presented at a child care facility if you meet training location requirements. For questions contact, Darianne Powell at 561-600-9421 or [email protected].

Developmental Screening Friendly Reminders: Adjust the age for Prematurity – Use ASQ Age Calculator online: www.agesandstages.com Any screening that exceeded the time given by the Coalition for completion needs to be updated to the child’s current chronological age. Communicate screening results, in writing to the parents. Review the packet before you send. Avoid email as a form to submit screenings. Q&A What if the child is completing a skill in one environment but not in the other?

Developmental Screening Specialist Will be in contact with parents of children that show developmental areas of concern. Will have collaboration with the Healthy Beginning System (Home Safe) to follow up on referrals. Available for technical assistance to providers. Assist parents as needed. Contact Information: Brenda L. Rivera ((561) 231-5866 *[email protected] 2051 Martin Luther King Jr. Blvd., Suite 300 Riviera Beach, Florida 33404

Developmental Screening – Goals 2017 Online Launch Introduction of ASQ-SE Second Edition

Inclusion Services – What’s new? Best Practices in Inclusive Early Childhood Education for Practitioners (BPIECE) This voluntary self-assessment tool has been developed for early learning practitioners. The purpose is to provide a framework that builds a bridge between research on inclusion and practices in early childhood education settings. The results will assist practitioners in self identifying areas of strength and priorities regarding inclusive practices. This will help practitioners in developing a plan to improve the quality of services, instruction, and supports. Available for technical assistance to providers Contact: Maria Gutierrez Early Intervention Manager ((561) 600-9824 *[email protected]

VPK changes in the Provider Portal Changes to VPK classes are to be submitted with 14 calendar days of the change. Submit Terminations and Class Transfers of children within 14 calendar days (using the Termination/Class Transfer form (upload to Box link). Change of Instructors – Add new VPK 11A using yellow “add” button. *Change of Calendar Add NEW VPK 11 B

VPK Assessment VPK Assessment –REQUIRED AP1 & AP3 New Schedule: Data Submission deadlines are based on the VPK classroom start and end date. Administration Deadline Online Submission Deadline Assessment Period 1 Within the first 30 calendar days of the VPK class schedule Submit within forty-five (45) calendar days of the first day of the VPK class schedule Assessment Period 2 Submit Mid-Program year 15 calendar days after last day of VPK class schedule Assessment Period 3 Within the last 30 calendar days of the VPK class schedule. Submit no later than fifteen (15) calendar days after the last day of

Questions and Answers

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