Developing Partnerships With Faculty-PI’s The Rewards Of Working With

Developing Partnerships With Faculty-PI’s The Rewards Of Working With Faculty And Gaining Their Trust (Observations from the faculty side!) Tim Quigg Associate Chair Computer Science Department UNC – Chapel Hill

Important Concepts To Remember When Dealing With Faculty! “Everybody is ignorant, only on different subjects” Will Rogers We believe it applies to others, but not to us! In another time and place, we would have made great kings/queens! SECRET: Most faculty know point #1 does apply to them But, admitting it doesn’t come easy!

Important Concepts! Scientists are trained to question everything “Thinking outside the box” makes them good scientists But bad financial managers!

Think Inside the Box Burn Rate Maximum Aw ard Amount 350,000 300,000 Incremental Funding 250,000 200,000 Project Budget Actual Expense 150,000 100,000 End Date 50,000 Jan-01 Feb-01 Mar-01 Incr Budget Apr-01 May-01 Cum Exp Jun-01 Jul-01 Proposal Budget Aug-01 Sep-01 Total Budget Oct-01 Nov-01 Cum Proj Dec-01

Important Concepts! Scientists speak their own language: discipline-specific jargon And so do you! Think about it! Account numbers A-21 Tower of Babel Policy # . . . . . Blau, blau, blau

So What Can a Research Administrator Do To Survive (Or Even Thrive)? Pray Arm Wrestle Become an indispensable part of the team! HOW?

Tim’s Tips For Success Find effective ways to communicate Don’t use account numbers if faculty use project names People (yes faculty qualify) don’t want to look or feel stupid! Dilemma – Planning for funding “soft money” personnel A picture is worth a thousand words (or accounting reports)

Personnel Funding Chart Name Washington, G. Funding GRIP 24% Lincoln, A. DOE-F 15% GRIP 60% MIP 10% STC/Teleimmersion 15% Jefferson, T. DOE-F 12.5% I-FLOW 50% NANO 25% STC/Teleimmersion 12.5% DOE-F 50% STC/Teleimmersion 50% 100% Clinton, B. GRIP 100% Ford, G. DOE-F 20% STC/Teleimmersion 13% Eisenhower, D. MIP 100% Johnson, L. STC/Teleimmersion 100% Truman, H. GRIP 100% Reagan, R. MIP 100% Roosevelt, F. DOE-F 30% I-FLOW 20% NANO 10% MIP 10% STC/Teleimmersion 30% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 14th 14th 14th 14th Jun

Personnel Funding Chart Name Larry Funding DOE-F 20% STC 8% MCNC 5% STC 28% MCNC 33% ITR-F 14% (NEW)DOE-F 14% ITR-Brown/Welch 5% ITR-F 38% (NEW)DOE-F 38% Curley TRUST 20% STC 60% STC 35% MCNC 5% GRIP 20% ONR-Bishop 20% ITR-F 20% (NEW)DOE-F 5% ITR-N 35% KECK-OVHD 35% ONR Bishop 10% ITR-F 40% (NEW)DOE-F 30% Moe TRUST 10% STC 72% MCNC 18% STC 32% DOE-M 100% ONR-Bishop 20% GRIP 23.5% (NEW)DOE-F 33% ITR-Brown/Welch 23.5% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Personnel Funding Chart Name Kiser, S. Funding 150,000 State (100%) Acct. # 2-32761 Salary Lawrence, S. 15,586 State (100%) 2-32761 Quigg, T. 12,207 State (100%) 2-32761 Vrana, S. 150,000 State ( 69%) 2-32761 Kenan Professor (6%)6-60024 CISMM (10%) 5-31865 CISMM (8%) 5-32690 IBR (7.5%) 5-37125 IBR (9.5%) 5-37125 ITR (7.5%) 5-47737 25% on grants Wdowik, M. 20,348 Vargas, A. 457,318 Federico Gil (18%) 33% on grants State (100%) Neurosurgery (3%) CS 51788 (2%) DARPA (10%) State (45%) NLM (6%) CS 55807 (2%) Livermore (14%) NLM (33%) CS 55807 (15%) State (5%) State (14%) NLM (37%) CS 55807 (16%) State (39%) NLM (20%) CS 55807 (8%) 2-32761 6-62301 5-51788 2-32761 5-35751 2-32761 5-55807 2-32761 5-42519 5-55807 2-32761 2-32761 2-32761 5-55807 2-32761 2-32761 5-55807 2-32761 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Tim’s Tips For Success Make it easy for faculty to find relevant information – without having to ask! “VIRTUAL TIM” www.cs.unc.edu/ quigg

Tim’s Tips For Success Ask enough follow-up questions to find the “question behind the first question” “Can I charge this widget to my NIH grant?” “NO” or “What are you going to use it for”? The answer may lead you to another possible funding source! And a mutually satisfactory answer!

Finally, Take Interest In Their Work! Ask questions – be interested in what’s happening in the lab You are a part of a scientific team – you are not just an administrator – you are a Research Administrator! Take pride in what you are enabling to occur in the lab!