Defense Logistics Management Standards Office Information Briefing DoD

Defense Logistics Management Standards Office Information Briefing DoD WebSDR August 18, 2003

Outline Meeting Goal DoD WebSDR Objectives Implementation Approach DoD WebSDR Advantages SDR PROCESS As-Is SDR PROCESS End State Phase I SDR PROCESS End State Phase II A, June/July 2004 SDR PROCESS End State Phase II B, Future End State SDR Architecture Summary http://www.dla.mil/j-6/dlmso/ 2

Meeting Goal Build Phase I and II DoD WebSDR concept, approach, and architecture consensus http://www.dla.mil/j-6/dlmso/ 3

DoD WebSDR Objectives Implement a user friendly web-based method to capture supply discrepancy information: Maximize pre-population of data Route SDRs to correct action offices Support reporting of SDR responses Capture SDR and response management statistics relate them to perfect order fulfillment Quicker processing and greater accuracy with less effort http://www.dla.mil/j-6/dlmso/ 4

DoD WebSDR Advantages Customer-friendly web process Auto-fill - reduces customer input, improves accuracy – Determination of appropriate action activity – Original requisition information retrieval – Shipment information retrieval – Address, associated, calculated information Data requirements keyed to type discrepancy Immediate verification of questionable input Automated help http://www.dla.mil/j-6/dlmso/ 5

More DoD WebSDR Advantages Improved data content control SF 364, ROD, data blocks – Remove obsolete data – Clarify existing data blocks – Add new data elements according to Component needs Drop down code lists – Expanded and current; Joint Pub-based Supporting documentation – Photographs – Scanned image of documents http://www.dla.mil/j-6/dlmso/ 6

Implementation Approach Phase 1 provides: Web capability Pre-populated data Distribution based upon business rules and Component capabilities Phase 2 provides: Extensive ability to receive and route SDR information using common automated transaction sets (X12, UDF, XML, etc.) Comprehensive SDR and response data base Reports and query capability http://www.dla.mil/j-6/dlmso/ 7

Implementation Approach Major actions: Define and map response transactions Coordinate with Components external interface requirements Define database and standard report requirements Update policy and guidance Design and build Develop training requirements and conduct training http://www.dla.mil/j-6/dlmso/ 8

SDR Process AS-IS Stand Alone Systems Manual Interface EDI Transactions Customer Manual SDR Input Defense Logistics Agency (DLA) Websites Navy XML Navy SDR Web (NSDRS) Incoming Supply Discrepancy Report (ISDR) Distribution Standard System (DSS) Automated Discrepancy Reporting System (ADRS) Point-to-Point UDF (S7A)(W7A) UDF (CD4/5) UDF (CD4/5) http://www.dla.mil/j-6/dlmso/ DLA Inventory Control Points Standard Automated Material Management System (SAMMS) Customer/Deport Complaints System (CDCS) Defense Automatic Addressing System (DAAS) UDF (CD4/5) Business System Modernization (BSM) UDF (CD4/5) Component Inventory Control Points General Services Administration (GSA) Foreign Military Sales Web/PC System Navy PDREP SDR Web Army Electronic Product Support (AEPS) Air Force Paper-Based System 9

SDR Process End State Phase I General Services Administration (GSA) Navy SDR System (NSDRS) GSA UDF DoD Master WebSDR Application/ Repository (DAASC) Defense Logistics Agency (DLA) Websites Navy XML Navy XML Incoming Supply Discrepancy Report (ISDR) DLA Inventory Control Points Standard Automated Navy XML UDF (S7A) Material Management System Concept B Concept A (SAMMS) Customer/Deport Point-to-Point UDF (S7A)(W7A) Complaints System (CDCS) UDF (CD4/5) Distribution Standard System (DSS) Automated Discrepancy Reporting System (ADRS) UDF (CD4/5) UDF (CD4/5) Defense Automatic Addressing System (DAAS) UDF (CD4/5) Manual Interface EDI Transactions http://www.dla.mil/j-6/dlmso/ Stand Alone Systems Foreign Military Sales Web/PC System Navy PDREP SDR Web Business System Modernization (BSM) Army Electronic Product Support (AEPS) Component Inventory Control Points Air Force Paper-Based System 10

SDR Process End State Phase II A, June/July 2004 Incoming Supply Discrepancy Report (ISDR) Distribution Standard System (DSS) Automated Discrepancy Reporting System (ADRS) UDF (S7A) 842A/W/ 842A/R DLA Inventory Control Points Standard Automated Material Management System (SAMMS) Customer/Deport Complaints System (CDCS) Defense Automatic Addressing System (DAAS) 842A/W/C and 842A/R Defense Logistics Agency (DLA) Websites Business System Modernization (BSM) 842A/W/C and 842A/R Manual Interface EDI Transactions http://www.dla.mil/j-6/dlmso/ 842A/W and 842A/R Navy XML Stand Alone Systems UDF (CD4/5) Navy XML UDF (S7A) Navy SDR System (NSDRS) 842A/W and 842A/R DoD Master WebSDR Application/ General Services Repository Administration GSA UDF (DAASC) (GSA) Foreign Military Sales Web/PC System Air Force Paper-Based System Navy PDREP SDR Web Army Electronic Product Support (AEPS) 11

Navy SDR System (NSDRS) GSA UDF DoD Master WebSDR Application/ Repository (DAASC) Navy XML Incoming Supply Discrepancy Report (ISDR) 842A/W and 842A/R EDI Transactions http://www.dla.mil/j-6/dlmso/ Foreign Military Sales Portal Air Force System Business System Modernization (BSM) Navy PDREP SDR Web Distribution Standard System (DSS) Automated Discrepancy Reporting System (ADRS) 842A/W/C and 842A/R General Services Administration (GSA) 842A/W and 842A/R or UDF SDR Process End State Phase II B, Future 842A/W/C and 842A/R Army Electronic Product Support (AEPS) 12

End State SDR Architecture Service/Agency (F) Supply Discrepancy Reporting System/ Website Service/Agency (E) Supply Discrepancy Reporting System/ Website Service/ Agency (E) SDR Transactions Service/Agency (D) Supply Discrepancy Reporting System/ Website Service/ Agency (F) SDR Transactions DOD Master WebSDR Application/ Repository At DAASC Service/ Agency (D) SDR Transactions Service/ Agency (A) SDR Transactions Service/Agency (A) Supply Discrepancy Reporting System/ Website Service/Agency (B) Supply Discrepancy Reporting System/ Website Service/ Agency (B) SDR Transactions Service/ Agency (C) SDR Transactions Service/Agency (C) Supply Discrepancy Reporting System/ Website Note: Initial recording of SDR Transactions “ “ may be hard copy & mailed, hard copy Scanned and emailed, text or formatted email, UDF electronic, X12, XML, Web entry, etc http://www.dla.mil/j-6/dlmso/ 13

Summary WebSDR concept, approach and architecture: Maximizes pre-population of data Accommodates supporting documentation, photo, scanned documents, etc. Routes SDRs to correct action offices Supports reporting of SDR responses Captures SDR and response management statistics relates them to perfect order fulfillment http://www.dla.mil/j-6/dlmso/ 14

Summary What’s next: Continue if available may request OSD Business Initiatives Council (BIC) resources to expedite development process Any customer, anywhere, can record a supply discrepancy for any item, with minimal data entry and without regard for who manages the item or where it needs to be sent for action http://www.dla.mil/j-6/dlmso/ 15