DC & DA Training District Assessment Coordinator

DC & DA Training District Assessment Coordinator & District Administrator Training for SY 2022-23 Office of Superintendent of Public Instruction Chris Reykdal, State Superintendent

Vision Mission Values All students prepared for post-secondary pathways, careers, and civic engagement. Transform K–12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities. Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Welcome! Staff here in the Division of Assessment and Student Information take seriously our role in ensuring that the assessments used to evaluate the education system in Washington are of the highest quality. We strive to make sure you, district leaders, have the information and support you need to implement the assessments smoothly each year. We also do our best to make sure teachers and families have high quality information and resources to support their work with students. This training is intended to provide DCs a solid foundation for the many assessment tasks in the year ahead.

New DC Introduction Training Check out our training webinar for New DCs which provides: Overview of assessments List of introductory steps for new DCs Location: https://wa.portal.cambiumast.com/reso urces/webinars-and-trainings

Goals/Objectives for This Training 1 2 3 Share a brief overview of what is new or different for 2022-23 school year Provide some reminders for the coming school year Share information on beginning of year tasks for DCs 4 Give a brief overview of WaKIDS and the WIDA screener tasks 5 Provide a high-level monthly view of DC to-do lists, including where to find more information

What is new or different? For the 2022-23 School Year

New Embedded Accessibility Features in TDS Color Contrast: 3 additional selections (Red on White, Yellow on Black, and White on Red). Word Prediction: new embedded accommodation for Chromebook users only. Multiple Choice/Select questions: border boxes appear around the text of the response options, allowing students to select an option by clicking anywhere in the box. Hot Text questions: now use borders and highlighting to emphasize clickable text elements before students select them, making it easier for students to see which text options can be selected for the response.

Non-Standard Accommodation Requests Beginning this year, Non-Standard Accommodation Requests will now be submitted in the Assessment Reporting Management System (ARMS) A new Non-Standard Accommodation Request form will be added to ARMS This is a more secure way of submitting this secure student information, and will also streamline the process.

Monitoring of Assessments Desk/virtual monitoring and on-site monitoring of Smarter Balanced, WCAS, WIDA Assessments and WA-AIM Monitoring will be used as an opportunity to better support districts by identifying where additional resources, processes and/or guidance is needed. Monitoring is not a compliance activity, and evaluations do not result in negative impacts for districts Districts selected for on-site monitoring will be notified in the fall of that school year.

On-Site Monitoring Visits Two to three test session observations. Observations will be at different grade levels and with different test administrators where possible. Observations can be of any content area or domain. 20 - 30 minute conversations with school and districtlevel personnel familiar with testing processes and expectations.

Smarter Balanced Assessments The Smarter Balanced adjusted blueprints for ELA and math have been adopted for the spring 2023. This is the same blueprint that was used in 2022. As in 2022, students will have 30 calendar days to complete a Performance Task (PT), counting from the first day they log into the PT. For more information on testing schedules, times, and order of administration, see the Test Administration Manual for Spring 2023.

New Trainings Available

Using the GTSA Training Series Episode 1: Overview of the GTSA Document Intro to the GTSA, explaining features and how it is used. Episode 2: Universal Tools and Designated Supports for All Students Universal tools and designated supports are demonstrated in the online training tests. Episode 3: Accommodations for Students with Disabilities Accommodations will be discussed and demonstrated using the online training tests. Episode 4: Supports for Multilingual Learners Universal tools, designated supports, and accommodations which support multilingual learners will be discussed.

Smarter Reporting System (SRS) Training Videos A series of videos to refresh the memories of you and your staff on the SRS are available on the WCAP Portal in the Trainings tab in the Scores and Reporting task. Topics include: Custom Aggregate Reports DC SC View Summative Results Student Groups TA View Summative Results TA View Interim Results

Reminders

Keep Contact Information Up-todate in WAMS Profile In WAMS Profile it is critical that you update your: Shipping address for secure test materials DC and DA contact information EDS WAMS Profile

Never Send Student Personal Identifiable Information (PII) in Emails To protect students’ privacy, please remember not to send students’ names or other personally identifiable information via email. Use state student identification (SSID) numbers only. Primary information for students, including name and birthdate, should not be shared through email. The SSID should not be shared in combination with any other information, such as name, date of birth, assessment scores, etc. OSPI staff will contact you via phone if they require additional information to assist.

District and School Security Reports The District Administration and Security Reports (DASRs) are required to be submitted to OSPI for each test administration and are due within 10 business days of the close of each state administration test window. The DASR for the WIDA Screener is due 10 days after the last Screener test is administered for the 2022-23 school year in your district. Also work with your Principals and School Coordinator’s to ensure that the School Site Administration and Security Reports are completed and retained on file.

Beginning of Year Tasks

Cambium System User SetupReturning Cambium systems are now only for Smarter Balanced ELA and math, and WCAS (science) assessments Delete any Users who no longer need access to CAI systems, or are no longer with your district Returning Users (with same email address as previous year) Go to WCAP login screen (https://wa.portal.cambiumast.com/) Pick any assessment, then select TIDE system card Click “First Time Login This School Year?” Follow instructions Make sure each User only has the User role they need.

Note About Roles in the Cambium Systems Most users only need 1 role in the Cambium systems. There is a hierarchy in the roles: DCs have the most permissions, DAs have slightly fewer permissions DCs/DAs can access all schools/students in the district DC/DAs can do everything the SC/TA roles can do, and do not need to be SCs or TAs at specific schools SCs have the most access at their school, and can administer tests without the TA role Access to the Smarter Balanced Digital Library is built into all the school and district roles. No need to also have the SC TFT role.

Cambium System User Setup-New users DC Roles created by State level users If you are a new DC for a district, even if you already had a different role in the system, OSPI has to update that role for you. All other accounts can be created locally New user will get authentication email “Must” respond within 15 minutes However, the email contains a link to click to get a new email if you don’t get around to it in the first 15 minutes.

WA-AIM INSIGHT- Clean-up Users In INSIGHT User Management Manage Users Administration “WA-AIM Testing” Add new users: Add Single User or Upload Multiple Users tabs Edit existing users for role or location change Edit User tab- use filters to find user, click the View/Edit icon on right Inactivate users Edit User tab- use filters to find user, click the Inactivate icon on right (person- red circle currently active, green circle currently inactive

WaKIDS

WaKIDS for Fall 2022 Fall checkpoint: 10/31/2022 at 9PM DACs confirm full completion by 11/3/2022 Transitional Kindergarten assessment deadline: within 10 weeks from the program start date Student transfer requests opens 8/29/2022 Student transfer requests must be in by: 10/17/2022 at 5PM WaKIDS 101 training available

Rest of the Year 2022-23 Checkpoint dates: Fall 2022 Winter 2023 Spring 2023 10/31/2022 4/11/2023 6/23/2023 Clean up users and classes and save data by 6/30/2023

New This Year for WaKIDS Create classes and assign teachers: NOW Submit TK profile Submit ALE profile Import and transfer students: August 29 If there is a site missing in the platform, DO NOT create but contact [email protected] with school name and 4-digit school code.

WaKIDS Resources Updated WaKIDS Quick Start Guide (QSG) If you haven’t received it, check File Downloads in WAMS WaKIDS website WaKIDS Office hours Import and transfer training video in MyTeachingStrategies Quickest way to reach our office: [email protected]

WIDA Screener

WIDA Screener State law requires that all potential English learners must be screened and receiving services (if eligible) by their 10th day of enrollment/attendance. All students potentially eligible for program based on their home language survey must begin receiving EL services within 10 days. All students who were provisionally identified ELs in previous years and never screened must be screened using a WIDA screener within 10 days of the start of the new school year. (This includes students who continue to learn in virtual learning settings)

WIDA Screener Tests and Training The WIDA Screener measures a student’s reading, writing, speaking, and listening skills and knowledge in English. Test administrators will need to complete administration and scoring training in the WIDA Secure Portal before administering WIDA Screener tests. DCs provide access to screener training in the Secure Portal. DCs will also need to enable testing and scoring privileges in WIDA AMS once TAs have completed training in the WIDA Secure Portal

Screener Tests The Kindergarten Screener is a paper-based test administered in a 1-to-1 testing session. All sections are scored by the test administrator. The Online Screener is for grades 1-12. The Reading and Listening sections are scored automatically by the computer. The Speaking and Writing sections are scored locally. Grades 1-3 have a paper writing test that accompanies their online screener. There is a paper screening option for students with a 504 or IEP in grades 1 through 12. Please contact [email protected] if you need a paper screener form.

Kindergarten Screener Materials Districts must order the Kindergarten Screener materials they need from WIDA. Most districts tend to only need consumables for testing as non-consumables can be reused from previous years. Contact [email protected] for the ordering process. Materials typically take 7 to 12 days to arrive in district.

Month-by-Month High Level Overview through December

September WIDA screener testing Identify any ELL students who require a Braille or Large Print test Add new users and clean up user lists in TIDE and INSIGHT WA-AIM HS retake window (grades 11 and 12 only) opens September 26 WaKIDS Complete WaKIDS training as needed Enable access for school and district administrators Import students

October WIDA Screener testing as needed WaKIDS Archive students moving out of your district after October 30 Assessment window for fall closes October 31 WA-AIM retake testing Spring WA-AIM and WIDA Alternate pre-ID window opens in WAMS Smarter Balanced ELA and math interim assessments open

November WIDA Screener testing as needed WaKIDS Confirm full completion by November 17 Generate reports and data

December WIDA Screener testing as needed WIDA summative TA training WIDA ACCESS and Alt-ACCESS Initial Pre-ID

Find us on the OSPI website www.k12.wa.us Hover on Student Success in the yellow bar across the top. Choose Testing from the list that appears. Choose State Assessments from the list on the left. Assessment of Kindergarten Readiness (WaKIDS) Washington Comprehensive Assessment of Science Smarter Balanced Assessment for Students with Cognitive Disabilities (WA-AIM) English Language Proficiency Assessments (WIDA screener, ACCESS, and Alt ACCESS)

WCAP Contacts at OSPI OSPI Assessment Analysts for student data issues: [email protected] 360-725-6109 OSPI Assessment Development for content questions: ELA and Math assessments: [email protected] Science assessment: [email protected] OSPI Assessment Operations for assessment policy and test materials: [email protected] 360-725-6348 or 1-800-725-4311 ELP Assessments for WIDA policy, training, and test materials: [email protected] WA-AIM for policy, training, and test materials: [email protected] WaKIDS for policy, training, and test materials: [email protected]

WCAP Vendor Contacts Cambium Washington Help Desk for Smarter Balanced and WCAS Technical, Network, and password issues: [email protected] 1-844-560-7366 WIDA Client Services Center (DRC) for WIDA user accounts, instructional resources, professional learning and research: [email protected] 1-866-276-7735 DRC Customer Service (WIDA) For WIDA-AMS, testing/scoring issues, data validation questions: [email protected] WA-AIM Help Desk (DRC) for WA-AIM user accounts, resources: [email protected] 1-800-569-2667

Thank you!