CT Municipal and State Procurement September2019 25, Summit 2019

CT Municipal and State Procurement September2019 25, Summit 2019

Microsoft 365

Microsoft 365 The M365 suite includes licensing for: Windows 10 Enterprise Office 365 Pro Plus – Outlook, Word, Excel, PowerPoint, Access, and Publisher Multiple copies of the Office suite for up to five devices Exchange Online – mailboxes for all users - enabled for legal hold OneDrive for Business – 1 TB Personal Drive SharePoint Online – Intranets, Group Sharing (internal and external) Microsoft Teams – Single interface for the entire Microsoft collaboration stack Skype for Business

Microsoft 365 The M365 suite includes licensing for: Advanced Threat Protection – email security for attachments and links System Center Configuration Manager – hardware and software management Intune – mobile device and application management for phones and tablets Security Suite – Privileged Identity, Conditional Multi-Factor Authentication, Azure Active Directory

Microsoft 365 Compliance Standards ISO 27001 Unite d States Unique to Microsoft 365 for US Gov FedRAMP Moderate/ High SOC 1 Type 2 HIPAA / HITECH SOC 2 Type 2 FIPS 140-2 PCI DSS Level 1 Cloud Controls Matrix 21 CFR Part 11 FERPA ISO 27018 DISA Level 2,4,5 CJIS Content Delivery and Security Association IRS 1075 Shared Assessments ITAR-ready Section 508 VPAT FedRAMP Moderate CJIS IRS 1075 CONUS Core Content US citizen ops

Government F1 vs E3 Microsoft Gov F1 is intended for workers who only occasionally use a computer. In many cases, F1 users may not have had IT services provided for them in the past as they were cost prohibitive. Similar to the Gov E3 license, F1 users have: Windows Server CALs Windows 10 Enterprise System Center Configuration Manager Intune mobile device management Azure Active Directory Premium - Conditional Access/MFA Microsoft Teams – can join meetings, but cannot host meetings. Mobile device apps for Word, Excel, PowerPoint, Teams.

Government F1 vs E3 Unlike the Gov E3 Platform, the following major differences exist: Email is accessible only via a web browser (OWA) and/or a mobile device Email boxes are limited to 2 GB in size and cannot be placed on legal hold without an optional add-on service OneDrive storage is limited to 2 GB Microsoft Office is blocked from connecting to all M365 services for F1 users. Users must rely solely on web apps for Word, Excel and PowerPoint. Note that Office Web apps are less functional than the fully installed Office 365 Pro Plus desktop software. Files are accessible only within email attachments, SharePoint, OneDrive or Teams. Files stored on file servers are not accessible to Office Web Apps and F1 users.

Notable Considerations . Windows 7 will no longer be supported after Dec 31, 2019. Approximately 4,000 out of 30,000 state devices are running versions of Windows 10. The remainder will need to be upgraded during the calendar year. Office 2010 will no longer be supported after October 13, 2020. Approximately 9,000 out of 30,000 state devices are running versions greater than Office 2010. The remainder will need to be upgraded during the calendar year. Office 365 ProPlus does not change versions. Upgrades will take place continually so no large version change or end of life issues in the future Government Cloud is more restrictive than the commercial cloud. There is higher level of security compliance so applications and features are vetted before being allowing in Government cloud Agencies still have to purchase some online products separately. Visio, Project, and PowerBI are tools that are outside the agreement.

DAS M365 Enterprise Many agencies in the state do not purchase Enterprise Agreement Agreements that allow them to upgrade with changing technologies. The agreement only covers Executive Branch Agencies The M365 Enterprise Agreement is with DAS not the agencies individually. DAS will be provided the funding from OPM to make payments to Microsoft over the term of the five year agreement Agencies will be working directly with their OPM Budget Analyst on the impacts to their individual budgets Roughly 1/3 of the state user population has an enterprise agreement, 1/3 has a partial agreement, and 1/3 has no agreement. To purchase other online tools like Visio, Project, and PowerBI, they must use an Enterprise Agreement There is a statewide Enterprise Agreement that agencies can utilize for those purchases so they don’t have to set up a new one

Benefits Discounts over entire five year term Budget predictability Greatly improved email security to prevent phishing and viruses Up to five licensed devices per user Mobile device management for all state owned devices Complete statewide visibility into software and asset management Additional products to reduce reliance on external security tools Ability to reduce quantities during the life of the agreement as employee numbers fluctuate Full coverage of all state agencies to eliminate license compliance and out-of-support conditions - especially in agencies that need to meet external regulations.

Protect and Govern Secure authentication using Multi-Factor Authentication (MFA) Multi-factor authentication prevents 99.9% of identity attacks Push notificatio n SMS Voice call OATH Token State is implementing Conditional MFA which means once you set up for the first time at the office and you will not be prompted again when on a state network but you will on other internet connections like public wifi or at home OATH codes

Teams Single tool for Instant messaging File repository and sharing Web and video conferencing Discussion forum and wiki Meeting notes Project management

Teams Single tool for Instant messaging File repository and sharing Web and video conferencing Discussion forum and wiki Meeting notes Project management

Teams Single tool for Instant messaging File repository and sharing Web and video conferencing Discussion forum and wiki Meeting notes Project management Note: Audio lines are not included. Additional fees apply

Teams Single tool for Instant messaging File repository and sharing Web and video conferencing Discussion forum and wiki Meeting notes Project management

Create and collaborate with Microsoft Office 365 Pro Plus Create, share, and co-author Word documents, Excel spreadsheets, and PowerPoint presentations with coworkers. Get access to the latest version of your documents from your favorite devices, anywhere you have an internet connection. SharePoint is an easy drag and drop intranet for documents and files.

Sync files automatically and work offline with OneDrive for OneDriveBusiness for Business enables online and offline access and automatic syncing of files to reflect the most recent edits. Access and edit documents offline; when you're back online updated files sync automatically. Pick up where you left off on your document when switching devices. Create, share, and edit Word, Excel, PowerPoint documents anytime,

Next Steps Plan Communications Testing Training Administration Schedule Deploy Windows 10 Office 365 ProPlus Exchange Online Productivity Tools Support Technical support Step-by step guides Champions/super users

[email protected] 860-622-2415