Community Capacity Building Program Strategic Planning

Community Capacity Building Program Strategic Planning

Agenda Icebreaker Welcome and Introductions Agenda Review What is Strategic Planning Types of Strategic Planning Planning to Plan Strategic Planning Process Strategic Planning Tools and Techniques Parking Lot Discussion/Evaluation

Learning Objectives Identify the various steps in the strategic planning process Initiate and manage a strategic planning process Determine appropriate tools for strategic planning Understand strategies for evaluation

Learning Objectives Initiate community support and involvement in the process Develop communication strategies to promote the strategic planning process Identify partners to be involved in strategic planning process Participate in the strategic planning process (if applicable)

What is Strategic Planning Used by community groups, government departments, organizations, and businesses to develop blueprint for action and change The process should be community based, inclusive and participatory to allow for maximum stakeholder involvement and input

Benefits of Strategic Planning Defines mission, vision & values Establishes realistic goals, objectives & strategies Ensures effective use of resources Provides base to measure progress Develops consensus on future direction Builds strong teams Solves major problems

Strategic Planning Exercise 1 Introduce participants to strategic planning Relate some experiences with strategic planning and any best practices

Strategic Planning Exercise 2 Explore and discuss various examples of planning

Types of Planning Types of planning Strategic planning Business planning Project planning Program planning Municipal planning Planning as a profession Professional “planners” Planning functions in other professions

Strategic Planning Exercise 3 To discuss how personality affects how groups work together to develop a strategic plan or any type of plan

Strategic Planning Models Type of organization usually dictates type of strategic planning Non-profit Likely focus on board development, management, fundraising, policies For-profit Likely focus on profit and strategic directions

Types of Strategic Planning Basic Strategic Planning Issue-Based or Goals-Based Strategic Planning Alignment Model Scenario Planning Organic (or Self-Organizing) Planning

Planning to Plan Exercise 4 Discuss the planning phase of strategic planning by brainstorming some prerequisites needed to undertake the strategic planning process

Planning to Plan Planning to plan requires: Organizational readiness Recognition of need to plan Commitment to plan Organizational commitment Board and volunteer commitment Staff commitment

Planning to Plan Organizational Capacity Human resources Staff Volunteers Board committees Special/Standing committees Financial resources Identify budget Determine resources Time Allocate organizational time Determine realistic time lines

Reasons for Strategic Planning Change Renewal Funding requirement Financial forecasting Mandate Build consensus Improve staff and board relations Develop ownership Build community support Other (discussion)

Planning to Plan Exercise 5 Why do you want to engage in strategic planning?

Strategic Planning Process Planning to Plan Strategic Planning Team Board, staff, community volunteers Strategic Planning Budget Establish budget, identify funding sources Strategic Planning Facilitator(s) Identify a facilitator to lead the process Strategic Planning Partners Internal board and staff External community groups/government departments/others

Developing the Plan Mission Core purpose of your organization Presented in a clear, short statement that focuses on attention in one clear direction by stating purpose of the group’s uniqueness.

Developing the Plan Vision What is your organization’s vision of excellence Has to be realistic and not something impractical

Developing the Plan Values What are the principles, standards, and actions considered worthwhile in the organization Includes how people treat each other, how groups conduct business and what is most important to the organization

Developing the Plan Strategic Analysis Environmental Scan Gathering of information that concerns the organization’s environments Analysis and interpretation of this information Application of this analyzed information in decision making

Developing the Plan Strategic Analysis SWOT Analysis Strengths What are some internal positive things about your organization? What does the community see as your strengths? Weaknesses What are some weaknesses in organization? What does the community see as your weaknesses?

Developing the Plan Strategic Analysis SWOT Analysis Opportunities What are some opportunities in your community or region? What are some emerging trends? Threats What are some provincial or national issues facing the organization? What are some technology issues that face the organization?

Strategic Planning Process Developing the Plan Goals Identify long-term outcomes to provide focus for the planning process Strategies Outline how you will achieve your goals Objectives Identify specific, measurable results produced while implementing strategies.

Strategic Planning Process Goals and Objectives Should Be SMARTER Specific Measurable Acceptable Realistic Timeframe Extending Rewarding

Strategic Planning Process Developing the Plan Implementation Tasks – assigned to various board and staff responsible for specific items Timelines - established for implementation of the plan for implementation Funding the plan What is required to fund the goals in the plan

Strategic Planning Process Developing the Plan Communicating the plan How will you communicate the plan to stakeholders? Monitoring and evaluation Critical to plan’s success and credibility Must be built into the plan Critical for continuous improvement Continuous improvement Focuses on improving customer satisfaction through continuous and incremental improvements to processes

Strategic Planning Process Exercise 6 Prepare a SWOT analysis as part of the strategic planning process

Strategic Planning Process Exercise 7 Discuss some tools and techniques to be used for strategic planning

Strategic Planning Tools & Techniques Appreciative Inquiry Effective for changing organizational culture Based on 4-D model Discover, Dream, Design and Destiny Open Space Technology New method for working effectively with large groups (10 1000 participants)

Strategic Planning Tools & Techniques Public Consultation Involve public and stakeholders in your planning process Achieve public consultation through Interviews Facilitated meetings Open houses Website discussion papers/surveys

Strategic Planning Tools & Techniques Public Meeting Provides opportunity for input for all stakeholders through Open house to review plans, maps, charts Facilitated meeting with presentation on what you plan to do Facilitated meeting on interim and final report

Strategic Planning Tools & Techniques Focus Groups Provides opportunity to address specific issues Provides opportunity for maximum participation Provides maximum information in short period of time

Strategic Planning Tools & Techniques Website feedback Online survey Online discussion paper to generate comments Surveys Online survey Community survey Can be developed and administered locally Can be conducted by firm specializing in surveys Research Focus groups, surveys (primary) Literature review (secondary)

STRATEGY & PLANNING RELATIONSHIP BUILDING ORGANIZATIONAL SKILLS & MANAGEMENT CO-OPERATIVE DEVELOPMENT Strategic Planning Community Development Organizational Governance Basics of a Co-operative Proposal Writing Public Participation Board Orientation Co-operatives and the Community Development Process I Project Management Alternative Dispute Resolution Meeting Management Co-operative and the Community Development Process II Opportunity Identification Group Dynamics Leadership and Motivation Opportunity Management Interpersonal Communications Communications Planning Legal Issues

Conclusion and Evaluation Review objectives Review any additional expectations Review Parking Lot Point out Certificates of Participation Complete evaluation Thank you! Community Capacity Building Program http://www.ibrd.gov.nl.ca/regionaldev/capacitybuilding.html