Colorado State University Libraries University Technology Fee Advisory

Colorado State University Libraries University Technology Fee Advisory Board FY 16-17 Status and Updates March 21, 2017 1

Colorado State University Libraries Presentation Overview Current Inventory Budget Update Computing in the Library: Use Statistics Technology Updates Budget Request for Next Year FY 18-29 Projection 2

Colorado State University Libraries Current Morgan Inventory Area General Lab Equipment Quantity Desktop Computers 210 Scanning/Graphics Stations 16 Print Release Stations & Microtext Scanners 6 21.5” iMacs 10 Video Post Processing Rooms MacPro Editing Stations 2 Classroom 1 Desktop Computers 13 Classroom 2 Desktop Computers 41 Classroom 3 Desktop Computers 29 Classroom 4 Desktop Computers 31 Assistive Technology Rooms Desktop Computers 7 Total Desktop Computers 335 Video Production Rooms Panasonic AG HMC150p Pro Camcorder 2 Checkout Fleet Mac Laptops 126 PC Laptops 60 iPads (cost shared with Library) 40 Chromebooks (Provided by Library) 20 3

Colorado State University Libraries Budget Update 4

Colorado State University Libraries Reducing Costs Necessary Changes: Purchase replacement monitors Lowest Priority Spread HP laptop purchases over three year period Evenly distributes fleet replacement Risk: Older HP Laptops may not hold up an extra year Cost Share Ipad replacements 5

Colorado State University Libraries MacBook Pro vs MacBook Air MacBook Pro Price 1,199 Retina Display Built-in HDMI port 50,358 for 42 MacBook Air Price 1,079 43,947 for 42 6

UTFAB Expenditures to Date Item Replace lab desktops Replace lab monitors Replace PC laptops Replace Mac laptops Replace PC Laptops (Vet) Power Adapters & Parts Total Expended Remainder Unit Cost Qty 722 117 200 4822 1,026 15 1,000 43 1,026 10 3,000 1 Actual Budgeted 79,558.00 84,400 3,894 9,600 15,390 15,000 51,557 42,000 10,260 10,000 3,179 3,000 163,838 164,000 162 Staff Support Cost Sharing Tech Support 2 FTE Smart Commons Apps support Laptop Checkout service 2 FTE 7

Colorado State University Libraries 8

Video Production/Editing Rooms Trending Hours Used 6,000 5,531 4,761 5,000 4,000 3,000 2,000 1,305 1,702 1,500 1,441 1,323 1,000 209 0 2012 214 2013 Edit Bays Hours Used 313 2014 2015 2016 Video Prod Hours Used 9

Video Production/Editing Rooms Trending Reservation Growth 2,000 1,795 1,574 1,500 1,000 500 0 645 597 542 92 83 2012 2013 Edit Bays # Reservations 420 450 2015 2016 145 2014 Video Prod # Reservations 10

Colorado State University Libraries Library Checkouts Week before Midterms & Finals – Short Queue for: Macbooks HP Laptops Depending on weather: Winter weather – Computer Lab close to capacity Fall weather – Computer Lab 75% capacity Finals & Midterms – Computer Lab at capacity Ipad Checkouts consistently near capacity Chromebook Checkouts consistently near capacity 11

Colorado State University Libraries Chromebook Checkouts Popular Checkout Item with High Mortality Rate No More: Replaced with 20 Redesigned Chromebooks Their durability continues Funded by the Library 12

Colorado State University Libraries Technology Update 13

Colorado State University Libraries Lab Challenges Slow login times toward end of Fall Semester Reimaged entire lab with revised image. Login time reduced from 5min to 1min Windows 10 frequency of new versions Leveraging deployment tools Restrict new applications mid-semester 14

Colorado State University Libraries No Issues with CSU-EID or CHECKOUT SSIDs in spite of traffic volume Periodic Walkthroughs & Adjust as necessary No changes anticipated 15

Colorado State University Libraries Printing/Greening Why don’t Some College Credits transfer to the Library? Same Software Different Server Athletics, CASA, Health & Human Sciences Going Green Double sided printing default Computers to sleep mode Digital Signage off upon close Potential Projects LED Lighting Laser Projectors 16

Colorado State University Libraries BROUGHT ONLINE ON DECEMBER 22ND WORKING WITH III TO RECONNECT TO PROSPECTOR 17

Colorado State University Libraries Virtual Reality Room Partnership with VP Research – (Cost Sharing) Station to Edit & Publish VR Content Target Audience – Introduction for Students Checkout Items Cameras Viewing Equipment More to come 18

Colorado State University Libraries Budget Request 19

Budget Request FY17-18 Equipment Unit Cost Qty Actual Budget Graphics Stations 2000 16 32,000 classroom CPUs 1200 29 34,800 Replace monitors 200 20 4,000 Replace PC laptops Replace Mac laptops 1000 1200 15 42 15,000 50,400 Ipads cost share 680 10 6,800 Vet PC Laptops 1000 10 10,000 Power Adapters & Parts 5000 1 5,000 AT Room CPUs 1000 7 7,000 Total Requested 165,000 20

Colorado State University Libraries FY 18-19 Projection 21

Expenditure Projections FY18-9 Equipment Replace lab desktops FY18-19 Unit Cost Qty Modified FY18-19 Qty Est Costs 700 98 98 68,600 1200 54 42 50,400 200 29 20 4,000 Replace PC laptops 1000 15 15 15,000 Replace Mac laptops 1200 42 42 50,400 Power Adapters & Spares 3000 1 1 3,000 Replace classroom CPUs Replace old monitors Total Expenditure 191,400 22

Colorado State University Libraries Questions 23

Colorado State University Libraries Thank you 24