Change Proposal: When to Use It Use this format when you

Change Proposal: When to Use It Use this format when you are suggesting a change. If your audience will consider it an unpleasant change, you may want to use the Communicate Bad News format. Changes could be Hiring more people for a project. Redoing a process to improve effectiveness. Planning different job responsibilities. Merging two companies. Creating new task guidelines for task.

Change Proposal: Plan Your Presentation Objective: 2 key messages Message 1: Message 2: Theme / story line: I want the audience to Fill Fillthis thisout outbefore beforeyou youcreate create your slides. To see an your slides. To see an example exampleofofthis thisslide slidego gototothe the Change Ideas File. Change Ideas File. To Todelete deleteaayellow yellowbox, box, select the box and hit select the box and hitthe the delete deletekey. key. Say Do Feel Discussion points Consider what your audience will want to discuss about the change. List two questions to ask at the beginning of your talk and two to ask at the end.

Change Proposal: Plan Example Objective: Show the audience how this new change will benefit them so that they will take steps to implement it. 2 key messages Learn the process and save hours of time. Instant help is available with a phone call if you get stuck. Theme / story line: A little extra training today equals less work tomorrow. I want the audience to Say: Do: new Feel: This sounds like a good idea. Spend one hour going through the demo and trying out the process. Curious and open to trying the new process. Discussion points What do you dislike about the process now? Do you want someone to go through the demo with you?

Presentation Title Change Proposal Name Date Use Usethe therest restofof the theslides slidesininthis this file for your file for your presentation presentation slides. slides.Put Putthe the slides before slides before this thistitle titleslide slideatat the theend endofofthe the presentation. presentation. You Youcan canrefer refertoto them themwhen when creating creatingyour your slide’s content slide’s content and andpracticing practicing the delivery. the delivery.

Executive Summary Present Situation Text Change Recommended Text Benefits Text Next Steps Text

Executive Summary What’s not working with the present situation Change recommended Benefits of change Next steps to implementation

Agenda Background information Change suggested Future benefits Ask Questions The The“Ask “Ask Questions” Questions” means meansfor foryou youtoto tell tellyour youraudience audience ififthey theycan canask ask you questions you questions during duringyour yourtalk talkor or atatthe end. the end.

Background Information Create a sense of urgency as you explain why the change is necessary Build a business case List what’s been happening to lead to this change

Change Suggested List Change Suggestion Here

How This Change Will Affect You List key benefit to change here Work load Responsibilities Cost Reporting structure Career possibilities

Implementation Phases Text here Past Text here Text here Text here Present Future Text here Text here

Ideas for Implementing Change Positive, can-do attitude Lists specific tasks

Three Benefits for You State the overall benefit here List benefits the audience will be most interested in

Show Showaachart chartfor for statistical statistical evidence. evidence. Title: Focus of the Chart State a key point about data in the chart 50 45 40 35 30 25 20 15 10 5 0 1st Qtr 2nd Qtr Without Change 3rd Qtr 4th Qtr With Change List source of data here

Next Steps / Support Needed Next Steps Support Needed 1. List step Text here 2. List step Text here 3. List step Text here 4. List step Text here

Show Showthis thiswhen when you are done you are doneand and want feedback want feedbackfrom from your youraudience. audience. Your Questions & Comments

The Vision for the Future Remain Remaininincontrol. control.Don’t Don’t let letyour yourtalk talkbe bethe thevictim victim ofofthe last question or the last question or comment. comment.Always Alwaysrepeat repeat the major points that the major points thatyou you want wantyour youraudience audiencetoto remember. remember. Use this slide after you have answered the last question List 3 key points you want your audience to remember

Slide Suggestions Cut out specialist words: A cost-cutting specialist may talk about people as “units.” Eliminate jargon from your slides. Change slide images You can replace the pictures in the Title Master, slide 10, with your own. You can select and delete the images on slides 11, 14, 17, 18, and 22. Complex information: Use the blank templates at the end of this file.

Presentation Suggestions Language: Do not use words like “you must,” “you should,” “you have to.” Consider this a persuasive rather than a dictatorial presentation. Focus: “We” versus “I” and “You”: State what you will be doing and what the audience will be doing. Be specific. Don’t say “we will do” when that is not the reality of the situation. Team effort: To convey that the change will require a team effort, use team metaphors. For Design, Delivery and Message Coaching [email protected] or www.wilderpresentations.com Make your messages clear and audience focused Look confident and persuade your audience

Ten Delivery Tips Voice: When you are nervous and your voice is shaky, speak a little louder. The shakiness will diminish or disappear. Eyes: Always start and end each sentence looking at someone. Feet: Point them straight towards the back wall. That way you will look at everyone in the audience. Gestures: Gesture with one or both hands above your waist, not by your thighs. Arm position: Put your arms by your side. Don’t hold your hands in front of you or put your arms behind your back. Don’t read your slides. Tell your audience information that is not on the slides.

Ten Delivery Tips Filler words: You won’t say “um” when you pause and breathe between your sentences. Short sentences: Make your sentences short so you can emphasize key words, make your point, and give the audience time to digest the information. Pauses: Pause between your sentences to give your audience time to digest what you say. Movement: Move towards or away from the audience. Don’t stand in the same place the whole time. Facial expressions: Don’t present with a deadpan look on your face. Express yourself!

Explain These Issues During Your Talk Why this change is necessary and important to the company, department, group and / or person. How this change will benefit you and the audience. Short term, if applicable Long term, if applicable How you and your group are participating in the change with your audience. The motto is, “We are in this together.” Say, “We are doing this because ” and state facts, feelings, and opinions. You want your audience to know why change is happening, not just that it is happening. They will be more open and feel less coerced. Pick a motto, phrase, or metaphor for the change and use it throughout the talk. Make sure your language will bring the audience to you rather than alienating them.