Campus Activities & Programs Please contact the business office about

Campus Activities & Programs Please contact the business office about all matters through this email only moving forward: [email protected] 1.Catering Orders 2.Student Travel Changes 3.SGA Allocations

Student Club Catering Orders All registered student groups must place catering orders through the business office located in CAP (EUC 256). front desk staff can assist you as well. All orders must be placed 4 weeks prior to the event All payment for orders must be identified prior to placement Cash Student Account SGA Allocations Payment must be received 7 days before event to avoid cancellations.

Student Club Catering Orders How to place the order . In Person - Can come into the CAP office and an office assistant will help place the order Use the Google Form - The link can be emailed to you and will be available on the weekly shout outs. Orders can be emailed to [email protected] To access the menu groups can go thru the UNCG Catering Page https://uncgcatering.catertrax.com Please do not create a separate account it will be canceled.

Student Travel The University Travel office has added some new stipulations to Travel in regards to non-employee travel. Travel must fall into one of 2 categories Business related School related. In order to be deemed business related the following information is needed: The student travel is to enhance the visibility of University programs to its peers, and future or current customers;

Student Travel (cont’d) Due to this new regulation all travel must be pre-approved by the Travel office before it occurs. If a student group is traveling they must meet with their CAP office event consultant at least 6-8 weeks before the travel is to occur. Your Event Consultant Greek Letters Curtis in the CAP office are G as follows (Please make Vinny note of your person) Club Sports Erik H-O Meredith A-D Kim P, Greek Councils, FSA Antoinette E-F Candice Q-Z Jeff

Student travel (cont’d) Meeting with your event consultant allows them to assist you in the completion of the TRV-S form. This form must be submitted and approved before any other steps can be taken. How this change will affect you If you are seeking SGA allocations the determination of this form will let your group know if they are eligible to apply for allocations. Business related - eligible School related - ineligible If the travel is determined to be school related the funds will be sent

Student Travel (Cont’d) Once the TRV-S Form has been approved the group can continue on as before in regards to the travel. Complete travel waivers with the CAP office event consultant Complete the TRV-1 form for reimbursement if needed Remember to keep all receipts for reimbursements. (must be legible and original) Please include a flyer about your conference event to confirm dates and place the travel occurred. Gas and mileage are 2 different reimbursements, if you supply a gas receipt you will be reimbursed for the gas purchased and not mileage

SGA Allocations The allocation process has changed significantly this year. The new structure will be comprised of five categories: New Group Funding Grant, General Funding Budget requests, Group Travel Requests, Special Funding Requests,

SGA Allocations cont’d New Group funding 150 to cover startup expenses These funds will be transferred into a CAP office student account for your groups use You are considered a new group if : you are registered and approved you have been active for less than a year. For groups that have been inactive and are reforming you are considered a new group if:

SGA Allocations cont’d General funding requests ( Biggest change to the process) ONLY two funding periods which will occur at the start of each semester No fall Special or Spring Special periods Groups must submit a budget request with written justification They should take into consideration what they spent in the previous semesters Must also have available back up documentation for proof if requested. General funding will cover items such as Supplies, equipment, promotional materials (with SGA seal), catering. SGA will still impose the partial funding model funding up to 75% of the proposed total budget and holding the student group responsible for 25% at the minimum.

SGA Allocations cont’d Group Travel still allocated on a case by case basis, applications would be due at a minimum of up to 6 weeks in advance of the travel. All student groups must follow state guidelines as they pertain to travel; money allocated will cover registration, hotel, and transportation costs. Meals are not included in the allocated fees.

SGA Allocations cont’d Club Sports SGA has generously transferred 30,000 to be dedicated to the intramural club sports. All club sport groups need to see Erik Unger on how to gain access to these funds.

SGA Allocations cont’d Special Funding Requests THe UNC Association of Student Governments provides funds to registered campus organizations within the UNC system to provide innovative programs/projects/events. Each request is limited to a maximum of 3,000 and must have your organization's advisor's approval prior to submission. Go to the ASG Funding Opportunities page for more information about request requirements.

SGA Allocations cont’d As this is a new process there will be a few bumps Such as the fact that the meetings have not occurred yet and information has not been fully disseminated for this process. Please Note that we are working on finalizing the applications and meeting dates for this process. The first step is to get the SGA senate to full quorum for voting purposes. As such in the next week or so you should begin to see and hear more information about this process.