APPROPRIATIONS A GUIDE TO RECEIVING FUNDING

APPROPRIATIONS A GUIDE TO RECEIVING FUNDING

STEP 1: REVIEW THE SGA APPROPRIATIONS GUIDELINES

THE SGA SENATE WILL FUND THE FOLLOWING: Academic Programs and Events Conferences and Workshops Philanthropy Events Educational Speakers and Symposiums Banquets Social Events

APPROPRIATIONS GUIDELINES: In all cases, the use of Senate funds must be of some benefit to the student body and/or the University For eligibility and more information refer to the guidelines – Guidelines can be found at http://sa.utep.edu/sga/sga-documents/ or at the SGA office room 304 E. Union

STEP 2: WRITE/SUBMIT APPROPRIATIONS BILL & ASSOCIATED PAPERWORK

TYPES OF BILLS: Individual Travel Organizational Travel Non-Travel (Organizational or Individual) Bill examples can also be found at http://sa.utep.edu/sga/sga-documents/ *Information to put in the bill can be found in the guidelines under section B, II clause

INDIVIDUAL TRAVEL: Travel appropriations will not exceed 350 per individual student There is no limitations on the number of submissions for individual requests Five or more students with like minds who are asking for travel funds to the same event, will fall under the guidelines of an RSO

ORGANIZATIONAL TRAVEL: Travel appropriations will not exceed (1/3) of total expenditure or 1,500 RSOs can only ask for funding a maximum of five times per academic year. – Two bills in the Spring, two in the Fall, and one in the summer

NON-TRAVEL (organization or individual): Non-Travel events are defined as those that are held within the El Paso City limit or, preferably at UTEP The appropriation limit an organization or student can request from the SGA Senate cannot exceed 2,500

STEP 3: ATTEND APPROPRIATIONS COMMITTEE MEETING (1st reading)

THE APPROPRIATIONS COMMITTEE: The committee consists of your elected SGA senators. They help students and/or organizations with bills while ensuring that bills adhere to the appropriation guidelines. After review, the committee also proposes appropriate legislation to the Senate.

WHAT TO EXPECT: Be prepared to answer questions regarding your bill during this meeting, including but not limited to Documentation of the event, including itinerary Funds acquired Estimate of anticipated funds In the event that the student/organization representative is not present at this meeting, the committee will allow the bill to be read at the following Appropriations Committee meeting.

STEP 4: ATTEND SGA SENATE MEETING (2nd reading)

WHAT TO EXPECT: Bill should pass after second reading – Student/Organization or representative cannot be absent the day of the SGA Senate session in which the bill is to be read If the representative is absent the bill will die on the Senate floor.

STEP 5: *TRAVEL BILLS ONLY FILL OUT TRAVEL REQUEST FORM

TRAVEL BILLS: Once your bill passes, fill out the travel request form ASAP In the case that student travel request form is not submitted seven (7) working days prior to the event, travel funds will be denied It is highly recommended to completely fill out this paperwork immediately after bill passes – This packet will be provided by the Administrative Assistant at the SGA office room 304 Union East

STEP 6: TURN IN AFTER ACTIONS REPORT, RECIEPTS, & UNUSED MONEY

PAPERWORK: Everything must be turned in no later than ten (10) working days after your event What you should be included in your After Actions Report: What went on at the convention How this convention benefited an organization and UTEP *This is due to the Administrative Assistant at the SGA office room 304 Union East