Applied Research and Evaluation Pre-proposal Conference June 13th,

Applied Research and Evaluation Pre-proposal Conference June 13th, 2019 2:00PM

Welcome & Agenda Welcome! - Keith RFP Timeline, Requirements and Proposal Submission – Keith Overview of Applied Research and Evaluation – Jessica Post Award Requirements- Keith Question and Answer - Everyone 2

About DYCD Mission: The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. Vision: DYCD strives to improve the quality of life of New Yorkers by collaborating with local organizations and investing in the talents and assets of our communities to help them develop, grow and thrive. Empowering individuals, Strengthening Families. Investing in Communities 3

RFP Timeline Proposal Due Date: July 10, 2019 at 2:00PM Award Announcement: Summer of 2019 Anticipated master contract term: September 1, 2019 – June 30, 2022 (option to review for up to 3 yrs) Task Order terms will vary depending on the individual projects Questions: Must be received by July 5, 2019 [email protected] 4

Proposal Submission Proposal packages MUST BE submitted in person (pg. 5 of RFP): Dana Cantelmi, DYCD Agency Chief Contracting Officer Department of Youth and Community Development 2 Lafayette Street, 14th Floor The Following documents must be submitted in a separate sealed and labeled inner envelope: – Attachment F: Schedule B- MWBE Participation Requirements for Master Service Agreements that will Require Individually Registered Task Orders – Attachment G: Doing Business Data Form – Attachment H: Acknowledgement of Addenda E-mailed or faxed proposals will not be accepted Proposal package must include one original hard copy and two exact electronic copies on two separate USB drives 5

MWBE Utilization Plan Awarded master agreements are subject to MWBE participation requirements. Depending on the scope of work, M/WBE participation goals will be established for each individual task order, as applicable

Overview of Applied Research and Evaluation

Overview of Structure RFP is for a Master Services Agreement to become a part of a pool of Contractors Award up to seven organizations As the need arises for services, DYCD will issue work requests to the pool of Contractors Contractors will be invited to submit proposals for each work request through mini-competitions Work proposals will be rated and the work is expected to go to the highest rated Contractor, taking into account reasonableness of price Once a Contractor is selected, DYCD will work with the Contractor to finalize a work scope and develop a Project Task Order. 8

Task Order Process RFP Process Overview of Structure 9 Proposal Award Evaluation Proposal Evaluation Proposers Pool of Contractors Minicompetition Email Work Request Master Services Agreement Pool of Contractors Task Order

Overview of Structure DYCD does not guarantee a particular level of project work to any Contractor. DYCD expects Contractors to be available to participate in the Project Task Order process. 10

Experience with Program Areas and Target Populations DYCD Program Areas – Youth Services – Workforce Development – Community Development and Support Services Program Approach – Promote the Positive – Circles of Support – Safe and Welcoming Environments 11

Experience and Technical Expertise Prior experience and expertise in at least two of the three areas below: – Program Evaluation – Quantitative Research Methods and Analysis – Qualitative Research Methods and Analysis 12

Experience and Technical Expertise Prior experience and expertise in all areas below: – Stakeholder Engagement – Disseminating Findings – Capacity Building Related to Applied Research and Evaluation Services 13

Approach Equity, Diversity, and Inclusion Human-Centered Design and Strengths-based Approach 14

Organizational Capacity Able to obtain research review approval or have IRB Protect security of confidential or identifying information Quickly hire or assemble staff Access to meeting or office space in NYC as needed 15

Staffing Plan and Qualifications Roles – Principal Investigator – Project Manager – Researcher – Others as needed Culturally competent Consider heterogeneity/diversity in project needs 16

Post Award Requirements

Notice for Proposer Subcontractor Compliance Please be advised there is a requirement to utilize the Payee Information Portal (PIP) to identify all subcontractors and to enter all subcontractor payment information, and other related information during the contract term. 18

Responsibility Determination Please be advised that it is a requirement for all prospective contractors to be determined responsible in the Post Award phase. Therefore, please make sure your Charities’ filings are current and ensure that any outstanding liens or adverse information has been resolved. Unresolved issues often cause significant delays in the post award process. 19

NYC Insurance Requirements Commercial General Liability Insurance: 1 million per occurrence and 2 million aggregate Motor Vehicle Liability (if applicable) -- 1 million per accident combined single limit Workers’ Compensation, Disability Benefits Insurance, Cyber Liability Insurance and Employers’ Liability Insurance DYCD will not be able to proceed with processing an awarded contract until it has obtained acceptable proof of the necessary insurance coverage. DYCD reserves the right to notify contractors of additional insurance requirements at the time of contract award. 20

Wrap-up Q&A Transcript, presentation and attendance rosters will be posted to DYCD website for viewing www.nyc.gov/DYCD 21