AP Automation with Dynamics Content Management… Simply Better GP

AP Automation with Dynamics Content Management Simply Better GP WORK SMARTE R www.docstar.com Brent Wesler Managing Director [email protected] 603-622-2122 ext.106

The Objective Tired of processing documents manually? Extract data from any computer generated document whether scanned, imported or emailed Leverage SMART OCR (artificial intelligence) technology Document workflow routing and either system or user initiated Dynamics GP integration through eConnect Historical searching www.docstar.com WORK SMARTE R

Accounts Payable Workflow WORK SMARTE R www.docstar.com

Think about the process? 1. Document arrives via email, mail or fax 2. A human has to classify, separate documents for processing 3. None of the documents conform to standard format A human keys from image manually into GP Error prone, time consuming & expensive 4. A human has to manually perform 3 way match 5. A human has to route the document for approval Vacations, task escalation monitoring Time spent sneaker-netting the document around the office 6. A human runs check batch, prints and attach all backup 7. A human has to manually post transaction to GP www.docstar.com The Manual AP Process WORK SMARTE R

What are the Solution Components? www.docstar.com 1.Advanced Capture Header/Footer and Line items extraction 2.Eclipse 3.Advanced Workflow Electronic routing, matching and validation 4.eConnect for docSTAR Data “bridge” between GP and eclipse 5.Application Integrator Support access to eclipse documents from Dynamics GP 6. RPM (Remote Print Manager) Electronically print checks, po’s and packing slips into eclipse Adv Capture Front end data entry automation Eclipse Core system Advanced Workflow Multi-level approvals Matching Threshold WORK SMARTE R eConnect for docSTAR Data Integration Application Integrator Image Enabling ERP

Step 1: SMART OCR Capture from any source 2.Document is separated 3.Document is classified 4.Data 5.AP extraction regardless of layout review and GL coding Review GL for exceptions coding of invoices with no matching PO’s 6.Rules Vendor based validation of data look-ups reconciliations Mathematical 7.Send to eclipse for Workflow www.docstar.com 1.Capture WORK SMARTE R

Step 2: Document Management Files released from capture station into eclipse for final storage Search by any extracted Related documents searching Annotations Electronic signature Records management Link PO, PL, Invoice, Check 7 yrs 1 day purge GL coding based www.docstar.com WORK SMARTE R

Step 3: Document Workflow Matching – SUM or Line Items Multi-step approvals based on any criteria Vendor name Cost center, amount Validate data against GP 3 Way Match Duplicate Invoice Detection PO, non-PO and/or inventory Vendor ID, Payment Terms, Address ID, GL codes Mathematical totaling Tax, freight, discounts, misc PAY line credit/debit Electronic signature www.docstar.com WORK SMARTE R

Auto vouchering or posting Including distributions Auto PAY line Distribute total amount to: purchases, freight, discounts, tax and misc Validation: Pull and match vendor master, GL codes, address ID, distribution type, terms www.docstar.com Step 4: eConnect Data Integration WORK SMARTE R

Step 5: Line of Business Integration Access documents from your business applications using SmartLink Image enabling your core systems: Payroll, Accounting and HRIS Embed document links in your business applications Reduce learning curve http://localhost/eclipseweb/#Retrieve/search/qs/{PONumber} Application Integrator www.docstar.com WORK SMARTE R

Step 6: RPM All internal documents get auto printed to eclipse Purchase Orders Packing Slips Checks Posted batches, select default RPM print driver Physically and electronically print at same time www.docstar.com WORK SMARTE R

More Information? 603-622-2122 Brent Wesler [email protected] Schedule your scoping call today www.docstar.com PIF Technologies WORK SMARTE R