A Data Governance Balancing Act: Supporting an Education Research

A Data Governance Balancing Act: Supporting an Education Research Agenda in an Environment of Responsible Data Sharing Policies 2012 MIS Conference Heather Boughton Matthew Danzuso Ohio Department of Education Office of Data Quality & Governance

Current Data Systems P12 Data System (EMIS) Higher Education Data System (HEI) Multiple, unique preschool systems Workforce Data

Current Data Governance Structure Data governance varies by state agency Ohio Department of Education – Strengths: Embedded structure – Weaknesses: Ad hoc policies/practices

State Longitudinal Data Systems (SLDS) Since 2006, Ohio has received 4 SLDS grants Goals: – Improve data quality – Develop a P-20 Data Warehouse

Ohio Education Research Center (OERC) Established in Ohio’s Race to the Top (RttT) Application (Area A(3)) Goals: – Develop a coherent research agenda – Conduct research related to RttT – Develop self-sustainability

Ohio Education Research Center (OERC) RttT Funding Provides for: – Initial third party management – Seed money for research grants related to RttT priority areas – Support for research and communications – Annual conference

SLDS & OERC Impact Key Questions – How is the development of the SLDS impacting our data policies & practices? – How is the development of the OERC impacting our data policies & practices?

SLDS & OERC Impact Data Sharing Policies & Practices – “Understanding Ohio’s MOU” Document

SLDS & OERC Impact

SLDS & OERC Impact

SLDS & OERC Impact Data Sharing Policies & Practices – Internal Data Sharing Review Process Who gives the okay to proceed? – Internal tracking processes Leveraging SharePoint

SLDS & OERC Impact Internal Organizational Changes – Policy & Research Office – Data Quality & Governance – Center-Level Data Management

SLDS & OERC Impact Changes to Data Governance Structure – Expanding roles – Increased inter-agency communication

Sector Specific Governance and Databases Structures Sector Specific Data Governance Structures Early Childhood Linkages (RttT-ELC) Statewide Longitudinal Education Data Systems Higher Education and Workforce Data Integration Early Childhood K-12 PostSecondary Workforce Other

Interagency Committees and Data Integration SLDS (P-20) Technology Committee Statewide Data Integration Project Interagency Data Governance Committee Research Agenda Committee Outreach Committee Future Planned Sector Specific Data Governance Structures Early Childhood Linkages (RttT-ELC) Statewide Longitudinal Education Data Systems Higher Education and Workforce Data Integration Early Childhood K-12 PostSecondary Work-force Other

Data Requests Statewide Data Integration Project SLDS (P20) Technology Committee Interagency Data Governance Committee Research Agenda Committee Outreach Committee P-20 Public Records Requests; Legislature P-20 Needs; Agency Administrative Needs Future Planned Sector Specific Data Governance Structures Early Childhood Linkages (RttT-ELC) Statewide Longitudinal Education Data Systems Higher Education and Workforce Data Integration Early Childhood K-12 PostSecondary Work-force Other

Statewide Direction and Data Integration OERC Statewide Data Integration Project SLDS (P-20) Technology Committee Interagency Data Governance Committee Research Agenda Committee Outreach Committee

Statewide Direction and Data Integration Research Community OERC Statewide Data Integration Project SLDS (P-20) Technology Committee Interagency Data Governance Committee Research Agenda Committee Outreach Committee

SLDS & OERC Impact Focused research agenda “State of Ohio” perspective Effective and efficient sharing of data and research findings