2018-2019 Accountability Report and Certification Webinar Thursday,

2018-2019 Accountability Report and Certification Webinar Thursday, May 29th 2019 1:00pm

2018-2019 Accountability Report and Certification The webinar will start at 1PM. Everyone will be muted. Please put questions in the comment section and you will be individually unmuted at the end during the question and answer period.

2018-2019 Accountability Report and Certification Why do we have this report and certification? Data is used for participation counts, assessment demographics, and accountability demographics

2018-2019 Accountability Report and Certification Data is for students enrolled in schools on the last day of testing for 2018-2019 Friday, May 3, 2019

2018-2019 Accountability Report and Certification How do I find the report and certification?

2018-2019 Accountability Report and Certification

2018-2019 Accountability Report and Certification

2018-2019 Accountability Report and Certification Accountability Certification Report – Total number of students enrolled on 5/3/2019 categorized by the assessments the students were coded as eligible to take in 2018-19. The report also totals students in the demographic categories the students fall in for assessment and accountability purposes as of 5/3/2019. Accountability Detail Report – Details of students enrolled on 5/3/2019 listing the assessments the students were coded as eligible to take during 2018-19 and the demographic categories the students fall in for assessment and accountability purposes.

2018-2019 Accountability Report and Certification Due date for certification is 06/15/2019 This is your opportunity to ensure that the data is correct, there will be no data cleanup in the fall when assessment and accountability reports are released.

Frequently Asked Questions What are the asterisks vs the blanks for on the Student Detail? – Asterisks indicate the assessment(s) that the student should have taken. A blank indicates that the student did not need to take any of the assessments.

FAQ - contined What does the E mean in the ELA Assessment column? – The “E” indicates Exempt. EL students who arrived at a US school between April 1, 2018 and March 1, 2019 and who took the ACCESS for ELLs assessment are exempt from having to take the ELA assessment EL students who arrive at a US school between March 1, 2019 and May 4, 2019 are exempt from having to take the ELA assessment

FAQ - continued Can you explain where the numbers are coming from on the bottom? such as Title 1. – Title 1 numbers have two sources. If the school has a schoolwide Title 1 program, then all of the students are flagged with Title1ELA and Title1Math. If the school does not have a schoolwide Title 1 program, but rather a targeted assistance program, then the flags come from data entered into Synergy

FAQ - continued District Full Academic Year and School Full Academic Year – Students are considered to be school full academic year if they are enrolled on October 1 and May 3 at the same school – Students are considered to be district full academic year if the same district is responsible for the student on October 1 and May 3 – October EPS enrollment data is utilized to determine the October 1 status, if enrollments were entered after October EPS was closed (even if they cover the October 1 date), then the student isn’t counted as Full Academic Year

FAQ - continued Who certifies? – Superintendent

FAQ - continued Are Special Purpose Private Schools responsible for entering and checking this data for their students or is this a requirement for the public schools only? – SPPS should review the data (if the report has been fixed so you can see it) to validate that student grade levels and enrollments are entered correctly. As a SPPS, does my superintendent need to verify this report? – No

FAQ - continued We have students with “waivers” who shouldn’t be on the list – The only “waivers” that the Department recognizes are the EL exemption – see question 16 special considerations - these students will have an S in the column for the assessment(s) for which the special consideration was granted – Students whose parents requested that the student not test will be counted as Non-Participants – there is no waiver for these students

FAQ - continued What about those that are tagged Y but are AFS students? – AFS (Foreign exchange) students are not treated any differently than other high school students. If exchange students are enrolled as 11th grade students, they will need to participate in the high school assessments or will be considered nonparticipant.

FAQ - continued If something is not right, who do we contact? – If the data is related to student demographics or enrollments, please first validate that the information is correct in Synergy. If the data is correct in Synergy, please contact the Helpdesk – [email protected] 207-624-6896

Helpful Documents Accountability Report How To Use Recorded Webinars

2018-2019 Accountability Report and Certification Questions?

2018-2019 Accountability Report and Certification Questions about assessment reporting – Janette Kirk [email protected] 207-624-6707 Questions about ESSA – Chelsey Fortin [email protected] 207-624-6815 Questions about the Accountability Report and NEO or Synergy data – Helpdesk [email protected] 207-624-6896

Upcoming Webinars June 5, 2019 1PM Attendance and Chronic Absenteeism Reporting – https://attendee.gotowebinar.com/register/337746042 5957327627 June 12, 2019 1PM End of Year Reporting – https://attendee.gotowebinar.com/register/709816269 4374675979