2015/16 FIRST QUARTER PERFORMANCE REPORT ACTING DIRECTOR-GENERAL: ARTS

2015/16 FIRST QUARTER PERFORMANCE REPORT ACTING DIRECTOR-GENERAL: ARTS AND CULTURE DATE: 04 AUGUST 2015

PRESENTATION OUTLINE Performance Overview Branch-specific Performance Explanation of the Programme Performance on Key Indicator Expenditure Report 2 2

PERFORMANCE OVERVIEW 3 3

BRANCH-SPECIFIC PERFORMANCE 4 4

EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS 5 5

SELECTED INDICATORS BRANCH 1: ADMINISTRATION PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of total value of procurement awarded to BBBEE–compliant service providers 70% 88,70% of the total value of procurement awarded to BBBEE compliant service providers Percentage of total procurement spend awarded to black women–owned businesses 30% 25,46% of total procurement spend awarded to black women businesses Percentage of total DAC headcount employed on internship programme 5% (30) 32 Interns employed on the Internship Programme (30 on Graduate Internship Programme and 2 on Student Internship Programme) Percentage of women employed at SMS level 50% 51% of SMS staff is comprised of women Percentage of PWD employed 2% 2.3% Persons with disabilities 6 6

SELECTED INDICATORS BRANCH 2: INSTITUTIONAL GOVERNANCE PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS 24 2 (Windybrow Theatre – pending integration with Market Theatre) 2 Councils of 22 Public Entities are fully constituted Councils. PACOFS Council does not quorate due resignations. A process to replace Council who have resigned is underway. A panel meeting to shortlist and recommend candidates for National Museum, KZN museum and Freedom Park is scheduled for 10 July 2015 Two public platforms for Social Cohesion Advocates were held in May and June 2015 Number of Izimbizo/ public participation programmes held 6 36 Izimbizo were held in the period under review. Some were used as a build up to the Africa Month activities Number of cultural seasons implemented as per approved concept documents 3 cultural seasons implemented as per plan 2 cultural seasons are being implemented i.e. China and UK. The DAC will be consulting with Russians to finalise the implementation plan of Russia season by 3 September 2015 Number of fully constituted and functional boards of ACH public entities Number of public platforms for social cohesion advocates hosted social cohesion advocates programme 7 7

SELECTED INDICATORS BRANCH 2: INSTITUTIONAL GOVERNANCE PERFORMANCE INDICATOR Number community conversation on social cohesion and nation building conducted per year 1st QUARTER TARGET 5 PROGRESS DESCRIPTION or VARIANCE/ COMMENTS On-going consultation on the revised methodology to inform the roll out of the community conversations. The community conversation will be resumed before the end of the second quarter 8 8

SELECTED INDICATORS BRANCH 3: ACPD PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of functional incubators established to support the development of Arts & Culture entrepreneurs 6 6 incubators in partnership with PIAs and Casterbridge Music Academy were established Number of master classes for arts practitioners hosted 5 6 masterclasses for arts practitioners hosted. One additional master class was done as part of Africa Month programme Number of cultural events from the open call supported 21 15 cultural events projects were supported through MGE open call Number of flagship cultural events supported per year 5 5 flagship cultural events supported as follows: South African Music Awards (SAMA) Miami Winter Music Conference Diamonds and Dorings Indoni Youth Empowerment Suidoosterfees 9 9

SELECTED INDICATORS BRANCH 3: ACPD PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of community arts centres programmes activated per year 10 17 programmes were implemented at CACs in the period under a review Number of touring productions and exhibitions from the open call supported 21 The open call for the touring ventures supported 21 projects. Number of reading and writing programmes supported 1 programme implemented As part of the Africa Month, 3 colloquia programmes promoting the role of authors in Africa were held. 10 10

SELECTED INDICATORS BRANCH 3: ACPD PERFORMANCE INDICATOR Fully operational Art Bank procuring and renting art works 1st QUARTER TARGET Finalise contractual agreement Appointment of project manager Number of language practice bursaries awarded per year - PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Contractual agreement was finalised in form of an implementation plan. Consultation ongoing with the institution to advertise and appoint a project manager before end of July 2015 An amount of 6 million was transferred to the following qualifying universities: University of South Africa University of Limpopo Nelson Mandela Metropolitan University North-West University University of the Western Cape University of the Witswatersrand 11 11

SELECTED INDICATORS BRANCH 3: ACPD PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Percentage of accepted documents translated/edited (into official and/or foreign languages) 100% of accepted documents 100% of accepted documents translated in the quarter i.e. English and Afrikaans [EA] 43, Foreign Languages [FL] 29, African Languages [AL] 57 Number of domains for which Terminology is developed Information Communication Technology 200 terminologies developed Information Communication Technology 200 terminologies developed Human Social Economic and Management Sciences (HSEMS) intermediate Phase: 490 terminologies developed HSEMS intermediate phase 490 terminologies developed Mathematics Senior Phase: 926 terminologies developed Mathematics senior phase 926 terminologies developed 12 12

SELECTED INDICATORS BRANCH 4: HPP PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of annual Archives week hosted 1 The National Archives Week was held on 11-15 May 2015 Number of oral history methodology training for learners conducted Engage with Department of Basic Education to identify participating schools 40 learners were identified and trained in 5 schools in KwaZulu Natal, Pietermaritzburg Percentage of accepted file plans evaluated 100% of accepted file plans 17 (100%) file plans were accepted and evaluated Number of multi–year digitisation projects completed Implementation of 2 digitisation projects The Dictabelt Project: 167 dictabelts were collected from INA France together with hard drive containing digitised dictabelts. The physical handover of the dictabelts took place on 18 May 2015. The Percy Yutar: 12000 pages were digitised at the NARSSA by 30 June 2015 13 13

SELECTED INDICATORS BRANCH 4: HPP PERFORMANCE INDICATOR 1st QUARTER TARGET PROGRESS DESCRIPTION or VARIANCE/ COMMENTS Number of hand held flags distributed 30 000 11 150 flags distributed to date. 10 000 flags will be delivered in each of the upcoming National or commemorative Day Number of flagpoles and flags installed at schools per year 500 Each service provider was directed to do 100 installations. Due to a revival of the project more flags were installed in schools Annual Concept Document for Heritage Day event approved 1 Annual Concept Document for Heritage Day event approved The Annual Concept Document for Heritage Day will be approved before 30 September 2015 Number of approved concept documents for Heritage infrastructure Infrastructure need identification 40 statues are approved for funding in this financial year. The construction for a National Heroes Acre has been identified as a need. Land has been identified as Groenkloof Nature Reserve. 14 14

SELECTED INDICATORS BRANCH 4: HPP PERFORMANCE INDICATOR Number of community libraries built per year 1st QUARTER TARGET - PROGRESS DESCRIPTION or VARIANCE/ COMMENTS 20 targeted new libraries are progressing and 11 are at an average of 65% completion namely: Oranjeville, Wepener, Driezik, Kagiso Ext 6, Phokwane, Nzhelele, Emthonjeni, Glenmore, Homevale, Norvalspoort, Louisvaleweg while 9 are below 50% completion stage, namely, Alice, Karreedouw, Kingsway, Manyiseni, Vulamehlo, Tlakgameng, Papi Ntjana, Avian Park and Citrusdal. 15 15

EXPENDITURE REPORT 16 16

SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME Programmes Main Appropriation 2015/16 Expenditure 30 June 2015 Total Available % Spent R’000 R’000 R’000 Administration 244 012 47 191 196 821 19% Institutional Governance 424 058 14 960 409 098 4% Arts & Culture Promotion & Development 1 076 224 224 913 851 311 21% Heritage Promotion & Preservation 2 175 565 389 684 1 785 881 18% Grand Total 3 919 859 676 748 3 243 111 17% 17 17

SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER PROGRAMME 18 18

SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION Economic Classification Main Appropriation 2015/16 Expenditure 30 June 2015 Total Available % Spent R’000 221 850 R’000 52 413 R’000 169 437 24% Compensation of Employees Goods & Services (Inc. Interest & Financial Assets) Provinces & Municipalities (Grant) 418 350 68 827 349 523 16% 1 311 026 197 077 1 113 949 15% Dept Agencies & Accounts (Cur) 1 141 828 281 197 860 631 25% Dept Agencies & Accounts (Cap) 188 277 - 188 277 0% Non Profit Org (Cur) Non Profit Org (Cap) Households Capital Works (Cap) Public Corporations (Cur) 163 525 3 000 34 075 227 066 58 500 39 527 8 916 28 661 123 998 3 000 25 159 227 066 29 839 24% 0% 26% 0% 49% Public Corporations (Cap) 141 267 - 141 267 0% 3 697 7 268 3 243 111 0% 2% 17% Foreign Gove & International Org Capital Assets Grand Total 3 697 7 398 3 919 859 130 676 748 19 19

SUMMARY OF TOTAL BUDGET VERSUS EXPENDITURE PER ECONOMIC CLASSIFICATION 20 20

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION 21 21

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic classification Compensation of Employees Description of the line item The line item includes remuneration in cash, social contributions by the employer, basic wages and salaries, overtime, remuneration of nightshift, cost of living allowances, house allowances, bonuses, pension, medical aid etc. Reason for variance An amount of R52 million (24%) has been incurred as at 30 June 2015 22 22

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic classification Goods and Services (include interest & financial assets) Description of the line item Reason for variance The item includes payments for all goods and services to be used by a government unit i.e. goods or services of a current nature, excluding purchases of capital assets. An amount of R69 million (16%) has been incurred as at 30 June 2015. The major contributing factor to the under-expenditure is due to delays in the processing of DPW Office Accommodation claims. There were no community conversations in the 1st quarter as there had to be rethinking in terms of the format of the conversations and the methodology to be employed. Service providers will be sought on a quotation basis and the first series of conversations will commence during the 2nd quarter. 23 23

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Provinces and Municipalities (Conditional Grant on Community Libraries) The expenditure relates to the transfers for the Conditional grant on Community Libraries and funds are transferred to various Provinces on a quarterly basis, including MGE projects. Reason for variance An amount of R197 million (15%) has been transferred as at 30 June 2015 to the various Provinces The transfers to Provinces were based on the approved business plans. The detail of spending is as follows: 24 24

PROVINCES AND MUNICIPALITIES CONDITIONAL GRANT ON COMMUNITY LIBRARIES Per Province: Main Appropriation 2015/16 Actual transfer by National Provincial Actual payments % Transferred of National allocation % Actual payments of total available Eastern Cape R’000 143,694 R’000 37,500 R’000 10,752 26.1% 7.5% Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga Northern Cape North West Western Cape 155,776 155,693 157,696 112,156 150,325 147,121 130,096 158,469 26,701 30,257 22,767 15,106 21,500 18,199 20,059 4,988 21,147 1,632 10,082 19,292 20,642 19,875 15,247 3,075 17.1% 19.4% 14.4% 13.5% 14.3% 12.4% 15.4% 3.1% 13.6% 1.0% 6.4% 17.2% 13.7% 13.5% 11.7% 1.9% 1,311,026 197,077 121,744 15.0% 9.3% Grand Total 25 25

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Departmental Agencies & Accounts (Current Transfers) Description of the line item This expenditure item relates to subsidies to the Departments’ Public Entities. The Performing Arts Institutions transfers are processed quarterly, Libraries and Heritage Institutions on a monthly basis. Reason for variance An amount of R281 million (25%) has been spent as at 30 June 2015 The expenditure is high at National Heritage Council and is based on their business plan 26 26

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Departmental Agencies & Accounts (Capital Works) This expenditure item relates to maintenance, upgrade and refurbishment of the Departments’ Playhouses, Museums and Libraries as well as the construction of Legacy Projects Reason for variance There is no expenditure incurred under this line item as at 30 June 2015 There are challenges experienced with the IDT. There has been a management change which has affected the progress of the projects they are managing on our behalf. We are in the process of appointing in-house Project Managers to help fast track progress with the infrastructure projects. 27 27

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Non Profit Institutions (NPI) - Cur/Cap This expenditure relates to subsidies to BASA, Blind SA, Engelenburg Arts Collection and MGE projects. A current transfer amounting to R40 million (24%) has been transferred as at 30 June 2015 The transfers relates to subsidies towards Business Arts of South Africa (BASA), Blind SA, Engelenburg Arts Collection and the highest spending under MGE work-streams being Cultural events and touring venture . This expenditure relates to transfer payments to MGE, Cultural Development, Human Language Technologies and Institutional Governance projects. A current transfer amounting to R29 million (49%) has been transferred as at 30 June 2015. The expenditure incurred relates to transfers processed towards the Africa month and MGE calls for proposals projects. Public Corporations Cur/Cap Reason for variance 28 28

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Description of the line item Households This expenditure item relates to all the financial assistance projects that the Department fund during the financial year, employer social benefits and MGE projects. Reason for variance An amount of R9 million (26%) has been incurred as at 30 June 2015. The expenditure incurred relates to the Language practice and Heritage bursaries for professionals which were processed according to the agreement entered into between the Universities and the Department. 29 29

EXPLANATION OF EXPENDITURE VARIANCE PER ECONOMIC CLASSIFICATION Economic Classification Capital Assets Description of the line item This budget relates to the purchasing of machinery and equipment including IT equipment as well as acquisition of a building and other fixed structures. Reason for variance An amount of R130 thousand (2%) has been incurred as at 30 June 2015. The under-expenditure is due to capacity which led to delays in the creation of SITA orders, which relates to the system development of NARSA website as well as ECM phase II projects. 30 30

THANK YOU 31 31