1 State Payroll Department JENNIFER DEL ROSARIO DIRECTOR, STATE

1 State Payroll Department JENNIFER DEL ROSARIO DIRECTOR, STATE PAYROLL PATRICIA RALPH ASSISTANT DIRECTOR, STATE PAYROLL V2018-01-17

Submission of Time Sheets Key points to be covered: 2 Timely submission of time sheets/time records is mandatory Delinquent Time sheets and Late Transactions results in a cost to the institution. Overpayment Overpayment collection requires an exclusive team who works solely and exclusively on the refund of overpayments. A series of 3 letters go out the employee and then the case is referred to Attorney General’s office Overpayment Policy is on the Payroll Website https://www.downstate.edu/payroll/documents/overpayment-recoverypolicy-07-2020.pdf PEF employees are not yet online /TAS Parallel Testing will begin shortly – Electronic Time Sheet The Payroll Internet Website Direct Deposit Payroll Calendar Payroll General Office Hours

3 Payroll - Time and Attendance It is an employment requirement for every State Employee to submit their time sheet/time record on a Bi-Weekly or monthly basis. Timely submission of time sheets/record is mandatory. Following is the schedule when Time sheets are due: Classified employees (CSEA, PEF ) time sheets/ records are due in the Payroll Office within two days after the close of each Bi-Weekly pay period. Manually prepared Time sheets For those employees who are NOT YET on the online TAS, time sheets should be scanned and submitted via email to the "CSEA Time Sheets“ inbox in DMC's Lotus Notes directory (CSEA Time [email protected]) or to [email protected].

PEF who are not Online-TAS Please log onto the Payroll Internet Page to obtain Bi-Weekly Time sheet. 4 (Bi-Weekly ATTENDANCE & LEAVE ACCRUAL REPORT - CLASSIFIED SERVICE EMPLOYEES) https://www.downstate.edu/finance/departments/payroll.html It should be submitted Bi-Weekly and scanned to [email protected] or faxed to 718-270-4143.

Delinquent Time Sheets Missing timesheet analysis Delinquent Employees by Department Hospital Nursing Administration Ritter-Teitel 19% Hospital Administration UHB Watson 10% Administration UHB (blank) Trim Abrahams-Nichols 3% 6% Hospital Hospital Administration UHB BoucherUHB Administration 10% Ashur 3% Hospital Administration UHB Bristol-Gabin 16% Hospital Hospital Administration UHB Administration UHB O'Donnell Chambers 10% 3% Hospital Hospital Administration UHB Administration UHB Marfo-Boateng Eaddy 6% 13% 5

6 Overpayment Chart Employee Titles CLINICAL ASSNT IN HS CLINICAL INSTRCTR HS HOSP ATTENDANT 1 NURSING ASSNT 1 NURSING ASSNT 2 Sum of Balance Owed Amount Sum of Balance as of 09/16/20 Sum of Total Goal Amount 22,164.71 11,471.44 0.00 2,917.27 16,901.87 12,125.33 2,981.90 253.88 3,191.77 7,961.70 34,290.04 14,453.34 253.88 6,109.04 24,863.57 NURSING STATION CLK 1 T H CLINCL LAB TECH 2 T H CLINCL LAB TECH 3 T H CTS EEG ASSOC T H CTS EKG ASSOC 5,011.20 4,779.86 2,183.84 9,441.37 0.00 3,464.72 7,987.67 0.00 0.00 1,060.60 8,475.92 12,767.53 2,183.84 9,441.37 1,060.60 T H MED RADIOGRPHR 1 T H OCCUPTNL THERP 3 T H PHARMCST T H PHYSCL THER 2 T H REC THERPY SPEC T H SR BIOMED ENGR 4,131.24 2,504.89 14,412.39 0.00 2,081.28 0.00 491.05 0.00 0.00 2,220.75 0.00 6,083.43 4,622.29 2,504.89 14,412.39 2,220.75 2,081.28 6,083.43 T H SURGCL TECHNGST 1 1,871.81 0.00 1,871.81 T&R CNTR LIC PRAC NRS 5,477.70 4,456.30 9,934.00 TEACHING&RSCH CTR N 2 144,944.03 43,264.73 188,208.76 TEACHING&RSCH CTR N 3 0.00 2,499.44 2,499.44 TEACHING&RSCH CTR S N 15,374.04 20,626.31 36,000.35 0.00 265,668.94 71,454.35 190,123.93 71,454.35 455,792.87 VICE PRES HOSP AFFAIR GRAND TOTALS

Payroll Internet Website 7 https://www.downstate.edu/finance/departments/payroll.html

8 Click on this tab in TAS

9 DIRECT DEPOSIT The Direct Deposit form is located on the Payroll website https://www.downstate.edu/payroll/documents/payroll/payroll-ac2772-2012.pdf Scan completed form with a voided check to [email protected]

10 Payroll Calendar on website https://www.downstate.edu/finance/departments/payroll.html

OFFICE OF STATE PAYROLL11 TIME AND ATTENDANCE CONTACT INFORMATION (PLEASE CALL FOR AN APPOINTMENT) TELEPHONE #(718)-270-1139 FAX # (718)-270-4143 EDUCATION BLDG. RM B-007 E-MAIL ADDRESS: [email protected] General Office Hours: Monday – Friday 10:00am – 2:00pm In an effort to provide prompt response to your inquiries regarding Payroll / Time and Attendance questions, please utilize the Payroll Inbox. ( [email protected]) This email address will also serve to collect all documents relating to Payroll (e.g. Direct Deposit forms, time sheets, etc.). Employees may also log onto the Payroll intranet page for additional information, tax information, commonly used forms and Time and Attendance (TAS) training resources. https://www.downstate.edu/finance/departments/payroll.html

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